The Default Fee Schedule feature streamlines the financial management of learner enrolments by automatically applying pre-configured fee schedules to Course Offers or Unit Offers. This ensures consistent and efficient invoicing while supporting a variety of use cases:
- Assign multiple fee schedules to apportion fees for a Course or Unit Offer with flexible Set Invoice By Date logic to create payment plans, such as invoicing 25% upfront, 50% at the course start date, and 25% later.
- Manage multiple income streams and pricing structures by having separate fee schedules for domestic, international, or corporate rates.
- Automate invoicing for specific costs, such as charging application fees upfront, tuition fees at the course start date, and direct material costs at a later date.
By linking Fee Schedules directly to Course Offers or Unit Offers, this feature eliminates the need for manual data entry and simplifies invoice triggers, allowing organisations to align with their unique financial workflows.
Required Knowledge: How to Add Fee Schedules
Learn More: Fee Types and Finance Items
How to Set Default Fee Schedule for Course Offer or Unit Offer
Once a Fee Schedule is created for a Course or Unit, it is automatically linked to its associated Course Offer or Unit Offer and appears in the Default Fee Schedules dropdown.
Key points:
- Finance items from the Default Fee Schedule are added to the Learner’s Finance Account upon enrolment into the Offer.
- If no Default Fee Schedule is selected, invoices must be created manually (refer to How to Generate an Invoice).
- Finance items from the Default Fee Schedule can be removed or adjusted as needed (see the Learner Finance Account section for details).
- Invoice triggers can be configured for manual or automatic processing, depending on organisational preferences.
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- Navigate to the Offers Section
- Go to LRM > Offers and select a specific Course Offer or Unit Offer.
- Access the Offer Details
- From the left sidebar, click Details.
- The Course Offer or Unit Offer details page will display.
- Edit the Finance Card
- Locate the Finance card in the top-right corner and click Edit.
- In the Default Fee Schedule row, select an existing Fee Schedule from the dropdown.
- Save Changes
- Click Save to confirm the Default Fee Schedule assignment.
This configuration simplifies financial management by ensuring pre-defined fee schedules are automatically applied during enrolment, tailored to your organisation’s requirements.
