Field Guidelines: Australia - Wisenet Resources

Learn about each field in common sections of Wisenet.

Courses

	Field	Type	Notes	AVETMISS	VSL / Fee HELP
1	Course code	Text field	A code that uniquely identifies a qualification, course or skill set	Y	Y
2	Course Description	Text field	The full name of the qualification, course or skill set	Y	Y
3	CRICOS Code	Text field
4	Effective From	Date field
5	Effective To	Date field
6	Publish Online	Toggle
7	Recognition Status	Fixed dropdown	Identifies the organisation level of the authority that has granted recognition of a qualification, course or skill set	Y
8	Qualification Category	Fixed dropdown	A code that uniquely identifies the level of complexity of the program of study	Y
9	Qualification Field of Education	Fixed dropdown	A code that uniquely identifies the purpose of learning; that is, the ultimate aim of the skills and knowledge gained in a qualification or course	Y
10	ASCO	Fixed dropdown	Now Obsolete. Replaced by ANZSCO
11	ANZSCO	Fixed dropdown	Identifies the type of occupation(s) to which a course relates	Y
12	VET Flag	Fixed dropdown	A flag that indicates whether or not the intention of the training program is vocational	Y
13	Nominal Hours		The nominal anticipated hours of supervised learning or training deemed necessary to adequately present the educational material associated with the delivery of a training program. When a range enter a midpoint. Always round up to the nearest hour.	Y
14	Duration Type
15	Duration Full Time		Default value for Course Offer. The length of enrolment if Full Time
16	Duration Part Time		Default value for Course Offer. The length of enrolment if Part Time
17	Coordinator		This may be: The course coordinator The primary contact for the course The lead trainer for the course
18	Points		This field is used for total CPD points or HE Credits for a course. CPD points are a measure of educational activities that can be used to maintain professional registration.
19	Internal Qualification	Custom dropdown	Used to identify an internal qualification for a business
20	Cooperation		Used to list collaboration with another training organisation to deliver the course
21	Entry Requirements		Lists entry pre-requisites for this course
22	Notes		Used to add any notes as required
23	Learning Outcomes
24	Core Business	Checkbox	Tick this to include for reporting on Core Business courses
25	Target Group	Custom dropdown	Use this to identify a core Target Group for Management reporting purposes
26	Business Area	Custom dropdown	Use this to identify Business Areas for reporting purposes
27	Qualification
28	Fee Help Eligibility	Fixed dropdown	Used to define if the Course will be delivered as part of VSL or Fee Help		Y
29	Course Type	Fixed dropdown	Only shows when Fee Help Eligibility = Vet Fee Help / Vet Student Loans Eligible. A code which indicates the type of higher education/VET course		Y
30	Field of Education	Fixed dropdown	Only shows when Fee Help Eligibility = Fee Help Eligible OR Vet Fee Help / Vet Student Loans Eligible. A code which identifies the field of education to which the course is classified		Y
31	EFTSL		Only shows when Fee Help Eligibility = Fee Help Eligible OR Vet Fee Help / Vet Student Loans Eligible. The aggregated EFTSL value for a course of study, summed across all units of study which meet the academic requirements for the course of study		Y
32	Report To HEPCAT	Obsolete	Used to determine whether to report in VCO or VCO File		Y
33	Course of Study Code	Obsolete	A code which uniquely identifies an enabling course or a course leading to a higher education award		Y
34	Course of Study Description	Obsolete	The full name of a course of study		Y
35	Field of Education Supplementary	Fixed dropdown	Only shows when Fee Help Eligibility = Fee Help Eligible. A code which identifies the supplementary field of education to which a Combined Course is classified		Y
36	Combined Course of Study Indicator	Obsolete	A code which indicates if a course of study is a combined course of study		Y
37	Special Course Type	Fixed dropdown	Only shows when Fee Help Eligibility = Fee Help Eligible. A code which identifies courses of special interest to the department		Y
38	FHBroadCourseTypeID	Obsolete	A code which identifies broad course type (level) of a course to report aggregate student load (EFTSL) for the preliminary first half year load of the current year		Y

Units

All AVETMISS Fields are mandatory for Accredited Courses
All AVETMISS Fields are reported in the NAT30 file
The Unit Code, Description and Nominal Hours are reported in the NAT120 file

	Field	Type	Notes	AVETMISS	VSL / Fee HELP
1	Unit Code		A code that uniquely identifies a subject (module) or unit of competency	Y
2	Unit Description		The title of the subject (module) or unit of competency associated with a Subject (Module/Unit of Competency) Identifier code	Y
3	Supervised (Nominal) Hours		The nominal anticipated hours of supervised learning or training deemed necessary to adequately present the educational material associated with the delivery of a training	Y
4	Unsupervised Hours		Optional
5	Unit Field of Education	Fixed dropdown	A code that uniquely identifies the objects of interest taught in a unit of competency or subject (module).	Y
6	Is Superseded Flag		A flag that indicates whether the unit is superseded
7	Superseded From Date		A date field to indicate the unit superseded from date
8	Unit of Competency Flag	Fixed dropdown	A flag that indicates whether the record is a subject (module) or a unit of competency	Y
9	VET Flag	Fixed dropdown	A flag that indicates whether or not the intention of the training program is vocational	Y
10	ACFE Code	Fixed dropdown	If applicable: Adult Community and Further Education code
11	Prerequisites		Pre-requisites for enrolment into the unit
12	Is Unit of Study?		A flag that indicates whether or not the unit is a Unit of Study for TCSI reporting purposes		Y
13	Organisational Unit Code		A code which identifies the organisational unit in which the current duties of a member of staff are being performed		Y
14	Field of Education	Fixed dropdown	A code which identifies the field of education to which the course is classified		Y
15	Year Long Indicator		An indicator for units of study that are full year units		Y
16	Points		This field is used for CPD points or HE Credits. CPD points are a measure of educational activities that can be used to maintain professional registration. Reports can be customised to show Supervised Hours for CPD hours, Points for CPD Points/Grade Points/CPD Credits.
17	Unit Type	Fixed dropdown	Highly Recommended: This field is used to define units on a Training Plan Mark the units that you deliver as: Core Elective Mandatory Mark units that you do not deliver as General All units should be defined - none should be left as ‘undefined’	Y
18	Stage		Default value for Unit Offer. Group units that are delivered together within a stage
19	Outline		Used to add an outline about the Unit as required
20	Comments		Used to add any notes as required

CourseUnits

	Field	Type	Notes	AVETMISS
1	Is Superseded Flag		A flag that indicates whether the unit is superseded
2	Superseded From Date		A date field to indicate the unit superseded from date
3	Supervised (Nominal) Hours		The nominal anticipated hours of supervised learning or training deemed necessary to adequately present the educational material associated with the delivery of a training	Y
4	Unsupervised Hours		Optional
5	Unit/Module	Fixed dropdown	A flag that indicates whether the record is a subject (module) or a unit of competency	Y
6	Prerequisites		Pre-requites for enrolment into the unit
7	Points		This field is used for CPD points or HE Credits. CPD points are a measure of educational activities that can be used to maintain professional registration. Reports can be customised to show Supervised Hours for CPD hours, Points for CPD Points/Grade Points/CPD Credits.
8	Unit Type	Fixed dropdown	Highly Recommended: This field is used to define units on a Training Plan Mark the units that you deliver as: Core Elective Mandatory Mark units that you do not deliver as General All units should be defined - none should be left as ‘undefined’	Y
9	Stage		Default value for Unit Offer. Group units that are delivered together within a stage

Course Offer

	Section	Field	Type	Notes	AVETMISS	VSL / Fee HELP
1	General	Course Offer Code		Code specific to your delivery. Makes it easy to identify for reporting purposes.	Y	Y
2	General	Course Offer Description		Description of the Course Offer. This is not externally exported but rather a way to identify different Offers.	Y	Y
3	General	Course	Links to Course section	Cannot be changed after Course Offer is created	Y	Y
4	General	Status	Fixed dropdown	Indicates the status of a Course Offer to enable easier management.	Y	Y
5	General	Offering Start		The Offering Dates help indicate and classify the date range for when the Course Offer is open. -Funded: Fixed date enrolments: Enter sign date of group -Non-funded: Fixed date enrolments: Enter start date of training. -For all rolling enrolments and shortcourses: set up a course offer for the calendar year - enter the start date as the first day of year (eg. 01/01/2017)	Y	Y
6	General	Offering End		The Offering Dates help indicate and classify the date range for when the Course Offer is closed. Funded & Non-funded: -Fixed date enrolments: Enter nominal end date of group -For all rolling enrolments and shortcourses: set up a course offer for the calendar year - enter the end date as the last day of year (eg. 31/12/2017)	Y	Y
7	General	Enrolment Period Start Date		The date range for when applications will be accepted. Required for online enrolment to start accepting enrolments.
8	General	Enrolment Period End Date		The date range for when applications will be accepted. Required for online enrolment to stop accepting enrolment.
9	General	Max. Registrations		Easy identification of enrolment numbers. Used to limit Online Enrolment numbers
10	General	Min. Registrations		Easy identification of enrolment numbers. Used to limit Online Enrolment numbers
11	General	Coordinator	Linked to Staff section
12	General	Course Offer Type	Custom dropdown	Mainly for internal reporting purposes
13	General	Language	Fixed dropdown	Defines the Language in which the course will be delivered
14	General	Duration			Y
15	General	Duration Full Time		Default value for Course Enrolment. The length of enrolment if Full Time
16	General	Duration Part Time		Default value for Course Enrolment. The length of enrolment if Part Time
17	General	Delivery organisation	Linked to Workplace section	Where training is delivered by another delivery organisation, choose an appropriate value. Vic: The linked workplace ABN value will export from the unit enrolment in the Vic NAT00120.	Y (VIC)	Only required if needing to generate different Invoice or Assistance Notices for the same Organisation.
18	Online enrolment connector	Published online		Select to publish this Course Offer to Online Enrolment
19	Online enrolment connector	Accept Enrolments		Select to accept online enrolment for this Course Offer
20	Online enrolment connector	Published Start Date		When your Course Offer is visible on online enrolment
21	Online enrolment connector	Published End Date		When your Course Offer is visible on online enrolment
22	Online enrolment connector	Published Course Name		This is different to your Course Offer Description. This is what is seen on Online Enrolment
23	AVETMISS details	For AVETMISS		Default value for Unit Offers. Tick where you will be required to complete AVETMISS reporting	Y	Tick where you will be required to complete NCVER reporting
24	AVETMISS details	Location	Linked to Location section	Default value for Unit Offers. Delivery location for Course Offer	Y
25	AVETMISS details	Delivery Mode AV8	Fixed dropdown	Default value for Unit Offers. Main way in which the Course is delivered. Replaces the old Delivery Mode field. Also available in the Unit Offer and Unit Enrolment bulk update actions.	Y (All, except WA)
26	AVETMISS details	Delivery Mode Predominant	Fixed dropdown	Default value for Unit Offers. Main way in which the Course is delivered. Replaces the old Delivery Mode field. Also available in the Unit Offer and Unit Enrolment bulk update actions.	Y (All, except WA)
27	AVETMISS details	Delivery Mode WA 1/2/3	Fixed dropdown	Default value for Unit Offers. Main way in which the Course is delivered. Replaces the old Delivery Mode field. Also available in the Unit Offer and Unit Enrolment bulk update actions.	Y (WA)
28	AVETMISS details	Funding Source National (AV)	Fixed dropdown	Default value for Unit Offers. The predominant source of the funding for the delivery of a unit of competency or module enrolment. See compliance officer for appropriate classification	Y
29	AVETMISS details	Funding Source State (AV)	Fixed dropdown	Default value for Unit Offers. Identifies the internal state funding source used to fund delivery of a unit of competency or module enrolment. See compliance officer for appropriate classification	Y
30	AVETMISS details	Training Schedule	Linked to Contracts section	Default value for Unit Offers. Identifies the funding contract between the training organisation and the funding government body. See compliance officer for appropriate classification	Y
31	AVETMISS details	Fee Exemption	Fixed dropdown	Default value for Unit Offers. Details/code of the fee exemption or concession type each learner has been granted. See compliance officer for appropriate classification	Y
32	AVETMISS details	Concession		Tick if a concession is eligible for this Course Offer	Y	Tick if a concession is granted to the group
33	AVETMISS details	VET in School		Tick to indicate that it is part of a VET in schools program	Y
34	AVETMISS details	Contract Type	Fixed dropdown	Default value for Course Enrolment. Used in Training Plans
35	AVETMISS details	Program Status		Default value for Course Offer. Available in Course Enrolment (VIC Only). Is required in the NAT130 files.	Y (VIC Only)
36	AVETMISS details	Employer Invoiced Flag (WA)		Default value for Unit Offer. Available in Unit Enrolment (WA Only). Is required in the Rapt Enrolment file.	Y (WA Only)
37	AVETMISS details	Funding Removed Flag (WA)		Default value for Unit Offer. Available in Unit Enrolment (WA Only). Is required in the Rapt Enrolment file.	Y (WA Only)
38	Fee Help	Overseas student fee	Fixed dropdown	The actual fee to be charged of an overseas student for a course in which a student is enrolled at the Higher Education Provider.		Fee HELP only
39	Fee Help	Estimated Yearly EFTSL		Default value for Course Offer. Available in Course Enrolment and Course Enrolment Bulk Update		Fee Help Only
40	Fee Help	Commencing Student Identifier		Default value for Course Offer. Available in Course Enrolment and Course Enrolment Bulk Update		Fee Help Only
41	Fee Help	Fee Type Indicator		Default value for Course Offer. Available in Course Enrolment and Course Enrolment Bulk Update		Fee Help Only
42	Fee Help	Campus Operation Type		Reported from the Course Offer. Identifies the type of arrangement through which an offshore course is being delivered. Note: Offshore does NOT mean "distance" or "online" study.		Fee Help Only
43	Fee Help	Domestic Student Fee		Reported from the Course Offer. Identifies the broad fee type of the domestic student based on a Unit of Study.		Fee Help Only
44	Fee Help	Offshore Delivery Indicator		Reported from the Course Offer. Identifies whether a course is delivered partially or fully offshore. Note: Offshore does NOT mean "distance" or "online" study.		Fee Help Only
45	Fee Help	Offshore Delivery Mode		The principle Mode of Delivery of Offshore Course reported from Course Offer.		Fee Help Only
46	Unit Training Details	Trainer	Linked to Staff section	Default value for Unit Offers. Indicates the main person responsible for delivering the training of the Units	Y
47	Unit Training Details	Assessor	Linked to Staff section	Default value for Unit Offers. Indicates the main person responsible for delivering the assessment of the Units	Y
48	Unit Training Details	Assessment Method	Custom dropdown	Default value for Unit Offers. Used to report on training plans and other reports	Y
49	Unit Training Details	Venue	Custom dropdown	Default value for Unit Offers. Recommended when needing to display specific venue information via online enrolment or in welcome letters
50	Unit Training Details	Where to go		Default value for Unit Offers. Recommended when needing to display specific where to go information via online enrolment or in welcome letters
51	Unit Training Details	What to bring		Default value for Unit Offers. Recommended when needing to display specific what to bring information via online enrolment or in welcome letters
52	Unit Training Details	Unit Hourly Fee		Default value for Unit Offers. The amount of tuition fees the Learner has been charged at enrolment in an hourly rate.	Y (VIC)
53	Fees	Course Fees		The fees charged for the Course Offer. Useful for simple pricing scenarios. Recommended if you require this to display in online enrolments
54	Fees	Course Fee (conc.)		The concession fees charged for the Course Offer if applicable. Useful for simple pricing scenarios. Can show in Online Enrolment
55	Fees	Course Loan Cap (eCAF)		Vet Student Loans have a cap on the Loan Amount per Course. This is required for sending a new enrolment to eCAF.		Y
56	Fees	Is GST Free
57	Fees	Deposit
58	Fees	Fees Code / GL Code		Optional: internal general ledger code
59	Other	QTAC
60	Other	Dept Code	Custom dropdown
61	Other	Approv 1
62	Other	Stage
63	Other	Approv 2
64	Other	Study Code
65	Other	Approv 3
66	Other	Number of Forms
67	Other	Funding Code
68	Other	CRICOS		Recommended for CRICOS Colleges to record applicable CRICOS number
69	Other	Program	Custom dropdown	Group Course Offers into Programs. This is mainly used in Online Enrolment
70	General	Orientation Date		Can be set in Course Offer as a default value for newly created records. Used when the Course Offer has a defined Orientation Date. Can be reported on Letters of Offer or Welcome Letters in uReport

Unit Offer

	Category	Field	Type	Notes	AVETMISS	VSL / Fee HELP
1	General	Unit	Linked to Unit section	Cannot be changed after Unit Offer is created	Y
2	General	Course offer code and description	Linked to Course Offer section	Cannot be changed after Unit Offer is created	Y
3	General	Unit offer code		Code specific to your delivery. Makes it easy to identify for reporting purposes. Auto-populated from Unit.	Y
4	General	Max client registrations		Easy identification of enrolment numbers. Used to limit Online Enrolment numbers
5	General	Min client registrations		Easy identification of enrolment numbers. Used to limit Online Enrolment numbers
6	General	Current vacancies		Max registrations minus current registrations = vacancies. Vacancies can be displayed on Online Enrolment
7	General	Start time		Useful for short courses where the Unit Offer is a single event. Used in Online Enrolment.
8	General	End time		Useful for short courses where the Unit Offer is a single event. Used in Online Enrolment.
9	General	Number of Weeks
10	General (TCSI)	Start date		Fixed date enrolments: Enter start date of training For all rolling enrolments and short courses: set up a course offer for the calendar year - enter the start date as the first day of year (eg. 01/01/2012) For TCSI reporting, this is the commencement date		Y
11	General (TCSI)	End date		Fixed date enrolments: Enter nominal end date of group For all rolling enrolments and short courses: set up a course offer for the calendar year - enter the end date as the last day of year (eg. 31/12/2012) For TCSI reporting, this is the outcome date		Y
12	General (WA and TCSI)	Census Date		Default value for Unit Enrolments. Cut off date for withdrawl. (WA) For TCSI reporting, Census Date is the date on which a learner's enrolment in a Unit of Study becomes financially liable and reportable for TCSI purposes.	Y (WA)	Y
13	General	Is current?		Needs to be ticked to show in Online Enrolment
14	General	Day
15	General	Department	Custom dropdown	Group Unit Offers by education department
16	General	Venue	Custom dropdown	Recommended when needing to display specific venue information via online enrolment or in welcome letters
17	General	Proposed Start and End Dates		Will default to the Unit Offer Start and End Dates on enrolment
18	AVETMISS	For AVETMISS?		Default value for Unit Enrolments. Tick where you will be required to complete AVETMISS reporting	Y
19	AVETMISS and TCSI	Location	Linked to Location section	Default value for Unit Enrolments. Delivery location for Course Offer	Y	Y
20	AVETMISS	Delivery Mode AV8	Fixed dropdown	Default value for Unit Offers. Identifies the internal state funding source used to fund delivery of a unit of competency or module enrolment. See compliance officer for appropriate classification"	Y (All State except WA)
21	AVETMISS	Delivery Mode Predominant	Fixed dropdown	Default value for Unit Offers. Identifies the internal state funding source used to fund delivery of a unit of competency or module enrolment. See compliance officer for appropriate classification"	Y (All State except WA)
22	AVETMISS	Delivery Mode WA 1/2/3	Fixed dropdown	Default value for Unit Offers. Identifies the internal state funding source used to fund delivery of a unit of competency or module enrolment. See compliance officer for appropriate classification"	Y (WA)
23	AVETMISS	Funding Source National (AV)	Fixed dropdown	Default value for Unit Enrolments. The predominant source of the funding for the delivery of a Unit of Competency or module enrolment. See compliance officer for appropriate classification	Y
24	AVETMISS	Funding Source State(AV)	Fixed dropdown	Default value for Unit Enrolments. Identifies the internal state funding source used to fund delivery of a Unit of Competency or module enrolment. See compliance officer for appropriate classification	Y
25	AVETMISS	Training Schedule	Linked to Contracts section	Default value for Unit Enrolments. Identifies the funding contract between the training organisation and the funding government body. See compliance officer for appropriate classification	Y
26	AVETMISS	Fee Exemption	Fixed dropdown	Default value for Unit Enrolments. Identifies the fee exemption or concession type each learner has been granted. See compliance officer for appropriate classification
27	AVETMISS	Specific Funding Identifier	Fixed dropdown	Default value for Unit Enrolments. Specific funding identifier uniquely identifies training in a program funded or initiated by the Australian Government.
28	AVETMISS	Concession?		Default value for Unit Enrolments. Used to indicate if student was eligible for a concession rate
29	AVETMISS	VET in School?		Default value for Unit Enrolments. Tick if this Learner is completing this unit through a school
30	AVETMISS	Nominal Hours Supervised		Default value for Unit Enrolments. Specifies the number of supervised hours, including assessment time, that the training organisation actually allocates for the delivery of a unit of competency or module. Inherited from Unit	Y
31	AVETMISS	Nominal Hours Unsupervised		Default value for Unit Enrolments. Specify other hours if required. Inherited from Unit
32	AVETMISS	Employer Invoiced Flag (WA)		Default value for Unit Offer. Available in Unit Enrolment (WA Only). Is required in the Rapt Enrolment file.	Y (WA)
33	AVETMISS	Funding Removed Flag (WA)		Default value for Unit Offer. Available in Unit Enrolment (WA Only). Is required in the Rapt Enrolment file.	Y (WA)
34	TCSI	EFTSL Factor		Equivalent full-time student load (EFTSL) is a measure of the study load based on a student undertaking a course on a full-time basis over an academic year.		Y
35	TCSI	Full Fee		Amount charged for the unit of study or student services and amenities fee.		Y
36	TCSI	Credit RPL Fee		Amount charged for the unit of study for Credit/RPL		Y
37	TCSI	Overseas Student Fee		Amount charged for the unit of study international learners.		Y
38	TCSI	Summer Winter	Fixed dropdown	A code indicating if a unit of study is a full-fee summer or winter school unit of study		Y
39	TCSI	Work Experience in Industry	Fixed dropdown	A code which identifies whether a unit of study consists wholly of work experience in industry		Y
40	Unit Training Detail	Trainer	Linked to Staff section	Default value for Unit Enrolments. Indicates the main person responsible for delivering the training of the Units
41	Unit Training Detail	Assessor	Linked to Staff section	Default value for Unit Enrolments. Indicates the main person responsible for delivering the assessment of the Units
42	Unit Training Detail	Assessment method	Custom dropdown	Default value for Unit Enrolments. Used to report on training plans and other reports
43	Unit Training Detail	Points		Default value for Unit Enrolments. Specify the points delivered/achieved.
44	Unit Training Detail	Stage		Default value for Unit Enrolments. Group units that are delivered together within a stage
45	Unit Training Detail	Delivery organisation	Linked to Workplace section	Where training is delivered by another delivery organisation, choose an appropriate value. Vic: The linked workplace ABN value will export from the unit enrolment in the Vic NAT00120.	Y (VIC)	Only required if needing to generate different Invoice or Assistance Notices for the same Organisation.
46	Unit Offer Fees	Unit Hourly Fee Rate		Default value for Unit Enrolments. The amount of the tuition fee (represented as an hourly rate), that a Learner has been charged at enrolment. See Learner Tuition Fee / Course Enrolment Fee	Y (VIC)
47	Unit Offer Fees	Unit Fee		Default value for Unit Enrolments. The amount of tuition and/or administration fee charged to a Learner for a unit of competency or module. See Learner Tuition Fee / Course Enrolment Fee	Y (QLD/WA)
48	Unit Offer Fees	Loan Liability		Default value for Unit Enrolments. The normal loan liability for enrolments in this Unit Offer would incur. WA only	Y (WA)
49	Unit Offer Fees	Concession Fee		The concession fees charged for the Unit Offer if applicable. Useful for simple pricing scenarios. Can show in Online Enrolment
50	Unit Offer Fees	Resource fee		Default value for Unit Enrolments. Non tuition fee amount charged for enrolments in this Unit Offer. WA only	Y (WA)
51	Unit Offer Fees	Fee Status
52	Unit Offer Fees	Is GST Free?
53	Unit Offer Fees	Program	Custom dropdown	Group Course Offers into Programs. This is mainly used in Online Enrolment
54	Budgeting and costs	Budgeted Income
55	Budgeting and costs	Budget Cost
56	Budgeting and costs	Actual Cost
57	Other	Comments
58	Other	Where to Go		Recommended when needing to display specific where to go information via online enrolment or in welcome letters
59	Other	What to Bring		Recommended when needing to display specific what to bring information via online enrolment or in welcome letters

Course Enrolment

Important Note

The rows highlighted in GREEN are your MANDATORY FIELDS

	Category	Field	Type	Notes	AVETMISS	VSL/VFH
1	Enrolment Details	Course Offer	Links to Course Offer section	Can only be changed using Course Enrolment Move feature.
2	Enrolment Details	Enrolment Status	Fixed dropdown	Choose a value that represents the appropriate stage of the learner lifecycle	Y	Y
3	Enrolment Details	Program Status		For VIC only - reports to the government the status of the Course Enrolment and is required in the NAT130. Can also be set in Course Offer as a default value for newly created records and is also available in Course Enrolment Bulk Update actions.	Y (VIC)
4	Enrolment Details	Status Reason	Custom dropdown	Used to define more specifically the reason for the enrolment status. Used in Learncycles
5	Enrolment Details	Code 13 To get skills for community/voluntary work
6	Enrolment Details	Study Mode	Fixed dropdown	Full-time or part-time	Y (QLD)	Y
7	Enrolment Details	Target Group	Custom dropdown	Specify which group the Course Enrolment belongs
8	Enrolment Details	Coordinator	Linked to Staff section	Specify the Coordinator for the Course Enrolment
9	Enrolment Details	Trainer	Linked to Staff section	Indicates the main person responsible for delivering the training of the Course Enrolment
10	Enrolment Details	Assessor	Linked to Staff section	Indicates the main person responsible for delivering the assessment of the Course Enrolment
11	Enrolment Details	eCoE Number		Electronic confirmation of enrolment for International students only
12	Enrolment Details	Client Position	Link to Client Position section	Assign a Learner's workplace position relative to the Course Enrolment (Trainees, apprentices or work experience)
13	Enrolment Details	Student Number (int)		Internal reference for number for Students
14	Enrolment Details	Visible in the Learner App?		Choose whether the Learner will see details about this Course Enrolment in their Learner App (if they have Learner App access)
15	Enrolment Details	Visible in Moodle?		Choose whether the Learner will enrol into Elearning courses linked to this Course Enrolment
16	Timeline	Orientation Date	Link to Course Offer section	Can be reported on Letters of Offer or Welcome Letters in uReport
17	Timeline	Start Date		The date the Learner is expected to start the Course Enrolment
18	Timeline	Enrolment Duration		Enter number of weeks/months for rolling enrolments - this will automatically calculate the Nominal End Date based on the Start Date
19	Timeline	Tuition Duration		Specify the tuition duration which is usually less than enrolment duration
20	Timeline	Unique Training Hours (PUSH)		The total number of unique (non-overlapping) hours of supervised training and assessment activity for the Course Enrolment	Y (VIC)
21	Timeline	Nominal End Date		The date the Learner is expected to finish the Course Enrolment
22	Timeline	Commencement Start Date		Automatically calculated based on the first Unit Enrolment Start Date
23	Timeline	Expected Award Date		The date the qualification is expected to be awarded
24	Timeline	Training Plan Issued?		Indicates that a training plan has been issued	Y (NSW)
25	Timeline	Training Plan Sign (TPS) Date:		The date the training plan was signed	Y (NSW)
26	Timeline	Actual End Date		The date the Learner actually completes or withdraws from the Course Enrolment	Y	Y
27	Timeline	Expiry Date		Used for Courses that have licencing renewal requirements
28	Timeline	Qualification Issued?		Indicates that a full qualification certificate was issued	Y	Y
29	Timeline	Date Issued		The date the Learner was issued the full qualification certificate	Y
30	Timeline	Enquiry Date		The date the Learner enquired about the Course Enrolment
31	Timeline	Enrolment/Acceptance Date		The date the Learner accepted enrolment into Course Enrolment
32	Timeline	ReEnrolment Date		The date the Learner re-enrolled into Course Enrolment
33	Compliance	For AVETMISS Export		Tick where you will be required to complete AVETMISS reporting. Only used in NSW	Y (NSW)
34	Compliance	Registration Number		Traineeship number for Course Enrolment - leave blank for non-trainees
35	Compliance	Program Status	Fixed dropdown	Identifies the program's status, i.e. Program Completed (Issued), Program Completed (Not Issued), Withdrawn etc...
36	Compliance	Contract Type	Fixed dropdown	Used on training plans
37	Compliance	RTO Status	Fixed dropdown	Defines the type of RTO you operate as. Options to be selected from fixed dropdown
38	Compliance	Study Reason (AV)	Fixed dropdown	Identifies the Learner's main reason for studying	Y
39	Compliance	Commencing Course Identifier (AV)	Fixed dropdown	A value that indicates whether a Learner has enrolled in a training package or a Course with the intent of completing the full Course	Y
40	Compliance	Eligible for Funding / For LSS Funding (SA)		Mandatory for TAS. Must be switched on for Learners to appear in some VFH files	Y (TAS)
41	Compliance	Previous Course Identifier (VIC)		To identify enrolments in superseded qualifications. Leave blank if course enrolment does not have a superseded course.	Y (VIC)
42	Compliance	Eligibility Exemption (VIC)		An exemption from the Victorian Training Guarantee (VTG) eligibility criterion that may be granted by a training provider under eligibility exemption policies	Y (VIC)
43	Compliance	Learner Other Fees (VIC)		Captures fees/cost (excluding Client Tuition Fee) levied to client.	Y (VIC)
44	Compliance	Commenced At School (VIC)	Fixed dropdown	Confirms whether the learner commenced this program while attending secondary school or not
45	Compliance	Commencing Program Cohort (VIC)		Is there a cohort associated with the program for this learner? Use dropdowns to confirm cohort(s) details.
46	Compliance	Individual Contract ID		Enter if applicable ACT Skilled CapitalID NSW CommitmentID SA SACE ID VIC Funding Eligibility Key	Y (ACT/NSW/SA/VIC)
47	Compliance	Individual Contract ID Expiry Date		The date the Individual ContractID expires
48	Other	Parchment No		Located under Learner Course Enrolment. If CourseEnrolment.Cert1 field contains data -> CourseEnrolment.Cert1 field Else report Latest Credential Number
49	VSL / FH	VSL/FH Eligible		Tick if Learner is eligible for VSL/FH assistance. Must be switched on for VSL/FH reporting.		Y
50	VSL / FH	Accessed Fee Help?		Tick if Learner is receiving VSL/FH Assistance. Must be switched on for students to appear in VDU file	Y (VIC)	Y
51	VSL / FH	Admission Basis	Fixed dropdown	Identifies the main criterion used by the Higher Education/VET Provider in granting a Learner admission to the current course		Y
52	VSL / FH	Attendance Type	Fixed dropdown	Identifies whether a Learner is classified as being a full-time or part-time.		Y
53	VSL / FH	Study Reason	Fixed dropdown	Identifies the Learner's main reason for studying		Y
54	VSL / FH	Specialisation Field of Education	Fixed dropdown	Identifies a specialisation within a course for which the academic requirements have or will be completed by a Learner		Y
55	VSL / FH	Scholarship Type	Fixed dropdown	Identifies the scholarship type code		Y
56	VSL / FH	Previous RTS EFTS		The total EFTSL value that has been consumed at previous Higher Education Provider by a student who was enrolled in those HE Provider under the Research Training Scheme (RTS) and who is enrolled at the current university under the same scheme		Y
57	VSL / FH	Completion Percentage		Indicates the percentage of a course completion in a joint degree program that is recognised by a provider		Y
58	VSL / FH	Joint Degree Provider Code		Indicating the partner Higher Education Provider where study in a joint degree is undertaken		Y
59	FH PIR	Estimated Yearly EFTSL		Reported from Course Enrolment but also available in course Offer section to allow defaults for newly created records. Also available in Course Enrolment Bulk Update actions		Y
60	FH PIR	Commencing Student Identifier		Reported from Course Enrolment but also available in course Offer section to allow defaults for newly created records. Also available in Course Enrolment Bulk Update actions		Y
61	FH PIR	Fee Type Indicator		Reported from Course Enrolment but also available in course Offer section to allow defaults for newly created records. Also available in Course Enrolment Bulk Update actions		Y
62	AAC	Australian Apprenticeship Centre (AAC)	Custom dropdown
63	AAC	AAC Sales Officer:
64	AAC	Sales Person:	Linked to Staff section	Sales
65	AAC	AAC Sign Date:
66	Other	Certificate #1		Additional field to collect certificate information. Not widely used.
67	Other	Certificate #2		Additional field to collect certificate information. Not widely used.
68	Other	RTO status	Fixed dropdown	Used on training plans
69	Other	Fee Type
70	Other	Invoice Number
71	Other	Invoice Date
72	Other	Invoice Hours
73	Other	Payment Type	Custom dropdown
74	Other	Deposit
75	Other	Rate
76	Other	Privacy Flag
77	Other	Language, Literacy & Numeracy Addressed?
78	Other	Assessment Type for LLN	Fixed dropdown
79	Other	Fees Collected Year 1
80	Other	Fees Collected Year 2
81	Other	Fees Collected Year 3

Unit Enrolment

	Section	Field	Type	Notes	AVETMISS	VSL / Fee HELP
1	Unit Enrolment Details	Unit Type		Read-only from Unit secion
2	Unit Enrolment Details	Points		Specify the points delivered/achieved.
3	Unit Enrolment Details	Stage		Group units that are delivered together within a stage
4	Header	Course Offer	Linked to Course Offer section	Cannot be changed
5	Header	Unit Offer	Links to Unit Offer section	Cannot be changed
6	Unit Enrolment Details	Previous Record Idenifier		Identifier for data imports
7	Unit Enrolment Details	Proposed Start and End Dates	Linked to Unit Offer section	Use to define proposed dates for the Unit Enrolment to allow seeing the difference between proposed and actual dates. Will default to the Unit Offer start and end dates on enrolment and can be updated in bulk unit enrolment updates. Can be displayed on Training Plans
8	Reporting, Compliance & Fees	For AVETMISS?		Tick where you will be required to complete AVETMISS reporting	Y
9	Reporting, Compliance & Fees	Delivery Mode AV8		For collecting the delivery mode in all State, except WA, to accommodate blended delivery options. It is reported in the NAT120 file from the Unit Enrolment section. It is also available in the Course Offer and Unit Offer sections to allow setting defaults for newly created records and can be used in Bulk Update actions.	Y
10	Reporting, Compliance & Fees	Delivery Mode Predominant		For collecting the main delivery mode in all State, except WA, to accommodate blended delivery options. It is reported in the NAT120 file from the Unit Enrolment section. It is also available in the Course Offer and Unit Offer sections to allow setting defaults for newly created records and can be used in Bulk Update actions.	Y (all States, except WA)
11	Reporting, Compliance & Fees	Delivery Mode WA 1/2/3		Three new fields for collecting the delivery mode in WA only to accommodate blended delivery options. It is reported in the RAPT Enrolmet File from the Unit Enrolment section. Available in the Course Offer and Unit Offer sections to allow setting defaults for newly created records and can be used in Bulk update actions.	Y (WA)
12	Grades and Status	Outcome (AV)	Fixed dropdown	A code that uniquely identifies the result or outcome of a Learners participation in a subject or unit of competency at the time of the data submission.	Y
13	Unit Enrolment Details	Start Date		The date the Learner is set to start or did start the Unit Enrolment (Commencement date for TCSI reporting)	Y	Y
14	Unit Enrolment Details	End Date		The date the Learner is set to finish or did finish the Unit Enrolment (Outcome Date for TCSI Reporting)	Y	Y
15	Unit Enrolment Details	Census Date		Default value for Unit Enrolments. Cut off date for withdrawal. (WA) For TCSI reporting, Census Date is the date on which a learner's enrolment in a Unit of Study becomes financially liable and reportable for TCSI purposes.	Y (WA)	Y
16	Unit Enrolment Details	Expiry Date		Used for Units that have licencing renewal requirements (such as Forklift Licencing, First Aid units etc)
17	Unit Enrolment Details	EFTSL Factor		Equivalent full-time student load (EFTSL) is a measure of the study load based on a student undertaking a course on a full-time basis over an academic year.		Y
18	Unit Enrolment Details	Supervised (Scheduled) Hours		Specifies the number of supervised hours, including assessment time, that the training organisation actually allocates for the delivery of a unit of competency or module. Inherited from Unit	Y
19	Unit Enrolment Details	Unsupervised		Specify other hours if required.
20	Unit Enrolment Details	Actual Hours		Populate only if the Learner withdraws from the unit after commencement - used to populate the actual hours the Learner attended	Y
21	Unit Enrolment Details	Trainer	Linked to Staff section	Indicates the main person responsible for delivering the training of the Units
22	Unit Enrolment Details	Assessor	Linked to Staff section	Indicates the main person responsible for delivering the assessment of the Units
23	Grades and Status	Completion Status	Fixed dropdown	Used to indicate the unit of study status for TCSI reporting		Y
24	Grades and Status	Practical		Used to record a score for a practical assessment (alphanumeric field)
25	Grades and Status	RPL		Used to flag RPL and whether to use RPL fee
26	Grades and Status	Theory		Used to record a score for a practical assessment (alphanumeric field)
27	Grades and Status	Final		Used to record a final score for the Unit Enrolment
28	Grades and Status	Result	Custom dropdown	Used to record grade branding (customisable field) eg. HD, D, C etc
29	Reporting, Compliance & Fees	Concession?		Used to indicate if student was eligible for a concession rate
30	Reporting, Compliance & Fees	Fee Exemption	Fixed dropdown	Identifies the fee exemption or concession type each learner has been granted. See compliance officer for appropriate classification
31	Reporting, Compliance & Fees	Fee Exemption Waiver (VIC)	Fixed dropdown	Identifies the fee exemption or waiver each learner has been granted in Victoria for Skills First Funding. See compliance officer for appropriate classification	Y (VIC)
32	Reporting, Compliance & Fees	Resource Fee		Non tuition fee amount charged for enrolments in this Unit Offer. WA only	Y (WA)
33	Reporting, Compliance & Fees	Hourly unit fee rate		The amount of the tuition fee (represented as an hourly rate), that a client has been charged at enrolment. See Client Tuition Fee / Course Enrolment Fee	Y (VIC)
34	Reporting, Compliance & Fees	Unit Fees		The amount of tuition and/or administration fee charged to a client for a unit of competency or module. See Client Tuition Fee / Course Enrolment Fee	Y (QLD/WA)
35	Reporting, Compliance & Fees	Loan Liability		The normal loan liability for enrolments in this Unit Offer would incur. WA only	Y (WA)
36	Reporting, Compliance & Fees	Location	Links to Location section	Indicates where delivery location took place	Y
37	Reporting, Compliance & Fees	Funding Source National (AV6)	Fixed dropdown	The predominant source of the funding for the delivery of a unit of competency or module enrolment. See compliance officer for appropriate classification	Y
38	Reporting, Compliance & Fees	Funding Source State (AV6)	Fixed dropdown	Identifies the internal state funding source used to fund delivery of a unit of competency or module enrolment. See compliance officer for appropriate classification	Y
39	Reporting, Compliance & Fees	Training Schedule	Linked to Contracts section	Identifies the funding contract between the training organisation and the funding government body. See compliance officer for appropriate classification	Y
40	Reporting, Compliance & Fees	Contract	Linked to Contracts section	Identifies the funding contract between the training organisation and the funding government body. See compliance officer for appropriate classification	Y
41	Reporting, Compliance & Fees	Specific Funding Identifier	Fixed dropdown	Details/code of the fee exemption or concession type each learner has been granted. See compliance officer for appropriate classification	Y (SA)
42	Reporting, Compliance & Fees	Delivery Mode (AV6)	Fixed dropdown	Main way in which the Course is delivered	Y
43	Reporting, Compliance & Fees	VET in School?		Tick if this Learner is completing this unit through a school	Y
44	Reporting, Compliance & Fees	Delivery organisation		Where training is delivered by another delivery organisation, choose an appropriate value. Vic: The linked workplace ABN value will export from the unit enrolment in the Vic NAT00120.	Y (VIC)
45	Reporting, Compliance & Fees	Assessment Method	Custom dropdown	Used to report on training plans and other reports
46	Reporting, Compliance & Fees	Notes		There is a character limit of 255.
47	Reporting, Compliance & Fees	Employer Invoiced Flag (WA)		For collecting whether the Employer was Invoiced for the Unit Enrolment in WA only. It is reported in the RAPT Enrolment File from the Unit Enrolment section. Available in the Course Offer and Unit Offer sections to allow setting defaults for newly created records and can be used in Bulk update actions.	Y (WA)
48	Reporting, Compliance & Fees	Funding Removed Flag (WA)		For collecting whether the Funding was removed from the Unit Enrolment in WA only. It is reported in the RAPT Enrolment File from the Unit Enrolment section. Available in the Course Offer and Unit Offer sections to allow setting defaults for newly created records and can be used in Bulk update actions.	Y (WA)
49	Reporting, Compliance & Fees	Attendance Mode	Fixed dropdown	A code which identifies the mode of attendance by which the student undertakes a unit of study		Y
50	Reporting, Compliance & Fees	Remission Reason	Fixed dropdown	A code which identifies the reason for a remission		Y
51	Reporting, Compliance & Fees	Course Assurance Indicator (VSL)		A flag indicating whether a VSL learner has been placed into an approved course assurance arrangement following provider default or course cessation.		Y
52	Reporting, Compliance & Fees	Max. Student Contribution (FH)	Fixed dropdown	A code that identifies the maximum student contribution band applicable to a Commonwealth Supported Place (CSP) unit of study		Y
53	Edit TCSI	Enrolment Status	Fixed dropdown	Identifies the student's current status in the Unit of Study, such as enrolled, withdrawn, completed, or discontinued.		Y
54	Edit TCSI	RPL Indicator (VSL)	Fixed dropdown	Indicates whether the student has received Recognition of Prior Learning (RPL) for the Unit of Study.		Y
55	Edit TCSI	Credit/RPL Status	Fixed dropdown	Identifies how the credit or RPL was granted, including the source of the prior learning or credit arrangement.		Y
56	Edit TCSI	Unit of Study Fee		The tuition fee charged for the Unit of Study.		Y
57	Edit TCSI	Other Payments		Records any additional payments applied to the Unit of Study that are not covered by student loans or upfront payments.		Y
58	Edit TCSI	Payment Notes		Stores additional information or comments relating to fees, payments, or financial adjustments.		Y
59	Edit TCSI	Student Upfront Payment		The amount paid directly by the student towards the Unit of Study fee before any loan assistance is applied.		Y
60	Edit TCSI	Loan Amount		The amount of the Unit of Study fee deferred to a HELP loan or VET Student Loan.		Y
61	Edit TCSI	Loan Fee %		The percentage-based loan fee applied to the student's loan amount, where applicable.		Y
62	Edit TCSI	Loan Fee $		The dollar value of the loan fee applied to the student's loan amount.		Y
63	Edit TCSI	HELP Debt		The total debt incurred by the student for the Unit of Study that will be reported under the relevant HELP or VET Student Loans scheme.		Y

Learner Profile

See Learner Profile Page

Staff Profile

See How to Add Staff

Learner Position

	Field	Type	Notes
1	Workplace
2	Position
3	Workplace Type
4	Workplace Contact
5	Start Date
6	End Date
7	Sub Group
8	Org Unit
9	Pay Level
10	Employer Subdivision Name
11	Territorial Authority
12	Learner Occupation
13	Employment Type

Workplace

	Category	Field	Type	Notes
1	-	Code
2	-	Description
3	-	Legal Name
4	-	Is Archived
5	Delivery Location	Is a Delivery Location
6	Contact Detail	Telephone
7	Contact Detail	Fax
8	Contact Detail	Email
9	Contact Detail	Website Address
10	Term/Street Address	Building Name
11	Term/Street Address	Unit Detail
12	Term/Street Address	Street
13	Term/Street Address	Address 1
14	Term/Street Address	Address 2
15	Term/Street Address	Suburb/Town
16	Term/Street Address	Postcode
17	Term/Street Address	Country
18	Permanent/Postal	Building Name
19	Permanent/Postal	Unit Detail
20	Permanent/Postal	Street
21	Permanent/Postal	Address 1
22	Permanent/Postal	Address 2
23	Permanent/Postal	Suburb/Town
24	Permanent/Postal	Postcode
25	Permanent/Postal	Country
26	General	Corp No
27	General	ABN		Business Number
28	General	Is School?
29	General	School Type
30	General	ANZSIC
31	General	Workplace Classification
32	General	Head Office Workplace
33	General	Comments
34	General	Employment Location Code
35	General	Industry

Training Agreement

	Category	Field	Type	Notes
1	-	Status	Fixed dropdown	The Training Agreement status (not reportable)
2	Training Agreement Details	Learner		The Learner who the Training Agreement is for
3	Training Agreement Details	Start Date		Start date of Training Agreement
4	Training Agreement Details	Date Signed		Date Training Agreement was signed
5	Training Agreement Details	Notes		Any internal notes on Training Agreement
6	Training Agreement Details	Enrolment		Course Enrolment the Training Agreement relates to
7	Training Agreement Details	End Date		End date of Training Agreement
8	Custom Fields	[Unique to organisation]

Event Enrolment

	Category	Field	Type	Notes
1	-	Status
2	Event Enrolment Details	Learner		The Learner who is enrolled in the Event
3	Event Enrolment Details	Attendance (mins)		How many minutes the Learner attended the Event
4	Event Enrolment Details	Enrolment/Training Agreement		If the Event Enrolment is linked to a Course Enrolment or Unit Enrolment, this field shows the linked Course Enrolment / Unit Enrolment. If the Event Enrolment is linked to a Training Agreement, this field shows the linked Training Agreement.
5	Event Enrolment Details	Attendance Percentage
6	Event Details	Event Name		Name of the Event
7	Event Details	Date		Date of the Event (all Events are one day only)
8	Event Details	Type		Event type
9	Event Details	Start Time		Event start time
10	Event Details	End Time		Event end time
11	Event Details	Duration - excluding breaks (mins)
12	Event Details	Address
13	Custom Fields	[Unique to organisation]