Once you have submitted your Nat Files through the AVS software you may have errors to fix.
Related Articles
NAT File Guidelines | How to Bulk Update | How to Submit AVS | Export FAQ
Disclaimer
Wisenet makes every attempt to ensure that the data listed below is correct. However, these codes may be subject to change. It is your RTO‘s responsibility that you use the correct outcome codes as listed in the AVETMISS documentation for each state that you deliver in.
Quick Tip
The quickest way to find your error code is to type it into the Search function just above the table.
Then cross reference with corresponding NAT File. Read the last column How to Fix for where you can find the solution in Wisenet.
Once you have discovered how to fix your error in Wisenet. These can be fixed in two ways:
- Individually. Go into each individual record and amend the field
- Multiple. If there are many records with the same error these can potentially be fixed by performing a bulk update. How to Bulk Update
Error Codes
| Error/Warning No. | Error/Warning | NAT File | Field | Business Rule | Error/Warning Message | How to Fix |
|---|---|---|---|---|---|---|
| 2101 | E | 10 | Record Level | If contains illegal characters | Record contains illegal characters | Please run Report #0820: Client Character Errors to locate illegal characters within your database. |
| 1314 | E | 130 | Client Identifier | If Year Program Completed = collection year, a Client Identifier record must exist in the Enrolment (NAT00120) file | There must be a corresponding record for Client Identifier in the Enrolment file when the Year Program Completed is the same as the Collection Year | When the Program Completion Date (Actual End Date) is in the same year as the last Unit Enrolment End Date... need to ensure that the Unit Enrolment is reported in the NAT120. |
| 2103 | E | 10 | Record Level | |||
| 2106 | E | 10 | Record Level | Ensure that the Unit Enrolments are correctly setup to be exported. eg. AVETMISS Flag = True, Has Outcomes and Dates. | Ensure that the Unit Enrolments are correctly setup to be exported. eg. AVETMISS Flag = True, Has Outcomes and Dates. | Ensure that the Unit Enrolments are correctly setup to be exported. eg. AVETMISS Flag = True, Has Outcomes and Dates. |
| 3705 | E | 10 | Postcode | Client Course Enrolment > Unit Enrolments | Client Course Enrolment > Unit Enrolments | Client Course Enrolment > Unit Enrolments |
| 3707 | E | 10 | State Identifier | If not consistent with Postcode | State Identifier must be consistent with Postcode | Settings Check that the address state matches the address postcode |
| 3801 | E | 10 | Training Organisation Identifier | If not one record per unique Training Organisation Identifier | Only one record is permitted for Training Organisation Identifier | Error will not occur in Wisenet |
| 3830 | E | 10 | Training Organisation Identifier | If blank | Training Organisation Identifier must not be blank | Settings A value is required against the specific TOID value depending on the reporting State. When exporting NCVER it will export from RTO Registration Number. |
| 3830 | E | 10 | Training Organisation Name | If blank | Training Organisation Name must not be blank | Settings A value is required against the Name field |
| 3830 | E | 10 | Address First Line | If blank | Address First Line must not be blank | Settings Address must not be blank |
| 4612 | E | 10 | Training Organisation Name | If Training Organisation Identifier is listed on the Registered Training Organisation TGA list, then the Training Organisation Name must match that listed on the TGA May have 2 valid names | Training Organisation Identifier and Name in combination do not match any RTO listed on TGA | Settings Ensure that the Settings > Organisation Details > Organisation Name matches exactly what is on TGA. (Not the trading name) |
| 4613 | E | 10 | Training Organisation Identifier | If not one associated record on the Training Organisation Delivery Location (NAT00020) file or Program Completed (NAT00130) file | Training Organisation Identifier must exist in the Training Organisation Delivery Location file or the Program Completed file | Settings A value is required against the Training Organisation Identifier State field that you are reporting for. OR the NAT120 is empty. Please ensure that Unit Enrolments are correctly setup to export (ForAVETMISS = True, Outcomes etc). |
| 4614 | E | 10 | Training Organisation Type Identifier | Training Organisation Type Identifier must not be blank or invalid if the Training Organisation Identifier and Name in combination does not match the code and name combination listed on the National Register (Note: VIS Collection has a separate set of values) | Training Organisation Type Identifier is invalid | Settings Ensure field 'Training Organisation Type (AVETMISS)' is not empty |
| 4644 | W | 10 | Training Organisation Name | If Training Organisation Name exists on the TGA list (may have two valid names), then the Training Organisation Identifier must match the RTO code on the TGA list | Training Organisation Name exists on the TGA list, therefore the Training Organisation Identifier should match the RTO code on the TGA list | Settings Ensure that the Training Organisation Identifier State field and RTO Name match |
| 4645 | W | 10 | Training Organisation Identifier | If not blank and Training Organisation Identifier does not match any RTO code on the TGA list | Training Organisation Identifier should exist on the TGA list of RTOs | Settings Ensure that the Training Organisation Identifier matches what is on the TGA list. Use the correct State value (when NCVER use RTO Registration Number). |
| 4652 | E | 10 | Address Location - Suburb, Locality or Town | If Address Location - Suburb, Locality or Town is blank or does not match the Postcode defined by Australia Post | Address Location and Postcode in combination must match the postcode reference list | Settings Check that the postcode exists under the Australia Post website |
| 4747 | E | Outcome Identifier - National | A record cannot be reported with Outcome identifier - national = 70 if the training organisation has other records with an outcome '41 - Withdrawn/discontinued due to RTO closure' | A record cannot be reported with Outcome identifier - national = 70 if the training organisation has other records with an outcome '41 - Withdrawn/discontinued due to RTO closure'. When the RTO has closed down, all unfinished training should be reported with outcome = 41 | Find the unit enrolments where outcome = 41. Run report 0217 and filter by outcome code = 41 | |
| 2101 | E | 20 | Record Level | Contains illegal characters | Record contains illegal characters | Please run Report #0820: Client Character Errors to locate illegal characters within your database |
| 2103 | E | 20 | Record Level | If record is blank or empty | Record must not be blank or contain spaces | AVETMISS: Blank NAT Files, missing Contracts and missing enrolments |
| 2106 | E | 20 | Record Level | If record length less than 180 | Record length is too short for file | Error will not occur in Wisenet |
| 3705 | E | 20 | Postcode | If blank or not a valid value | Invalid Postcode | Settings>Locations Ensure that the location has a valid postcode |
| 3707 | E | 20 | State Identifier | If blank or not consistent with Postcode (OSPC must have id of 09 or 99) | State Identifier must be consistent with Postcode | Settings>Locations Ensure that the location has a valid postcode that the location suburb and postcode match under the Australia Post website |
| 3715 | E | 20 | Country Identifier | If blank or not a valid value ('@@@@' and '0000' invalid for this file) | Invalid Country Identifier | Settings>Locations Ensure that the Location country must not be blank |
| 3802 | E | 20 | Training Organisation Delivery Location Identifier | If not one record per unique Training Organisation Delivery Location Identifier | Only one record is permitted for Training Organisation Delivery Location Identifier | Settings>Locations Ensure that each location code is unique |
| 3830 | E | 20 | Training Organisation Delivery Location Identifier | If blank | Training Organisation Delivery Location Identifier must not be blank | Settings>Locations Ensure that the location code must not be blank |
| 3830 | E | 20 | Training Organisation Delivery Location Name | If blank | Training Organisation Delivery Location Name must not be blank | Settings>Locations Ensure that the location name must not be blank |
| 3830 | E | 20 | Address Location - Suburb Locality or Town | If blank and postcode is not OSPC | Address Location - Suburb Locality or Town must not be blank | Settings>Locations Ensure that the location suburb must not be blank |
| 4500 | E | 20 | Training Organisation Delivery Location Identifier | If not at least one associated Training Organisation Delivery Location Identifier on the Enrolment (NAT00120) file | Training Organisation Delivery Location Identifier does not exist in the NAT00120 Enrolment file | Error will not occur in Wisenet |
| 4615 | E | 20 | Training Organisation Identifier | If not blank and not one associated record on the Training Organisation file (NAT00010) file | Training Organisation Identifier does not exist in the Training Organisation file | Settings Ensure that the Training Organisation Identifier State Field is not empty |
| 4616 | W | 20 | Training Organisation Delivery Location Name | If not one record per unique Training Organisation Delivery Location Name | Only one record should exist for Training Organisation Delivery Location Name | This error will not occur in Wisenet |
| 4639 | W | 20 | Postcode | If not blank and Postcode defined by Australia Post as having category 'Post Office Boxes' | Australia Post has defined the Postcode as having a category of Post Office Boxes which is invalid for this file | Settings>Locations Ensure that the location postcode matches under the Australia Post website |
| 4648 | E | 20 | Country Identifier | If Postcode is 'OSPC'. Country Identifier cannot be '1100', '1101', '1102', '1199' | Country Identifier must not be 1100, 1101, 1102 or 1199 if Postcode is OSPC | Settings>Locations Ensure that if the location postcode is value 'OSPC' then the location country cannot be '1100', '1101', '1102' or '1199' |
| 4652 | E | 20 | Address Location - Suburb Locality or Town | If Postcode not OSPC and Address Location - Suburb Locality or Town does not match the Postcode defined by Australia Post | Address Location and Postcode in combination must match the postcode reference list | Settings>Locations Ensure that the location suburb and postcode match under the Australia Post website |
| 4665 | E | 20 | Country Identifier | If Postcode is a valid Australian Postcode then Country Identifier must be '1100', '1101', '1102' or '1199'. Note OSPC, 0000, @@@@ are not valid for this file. | Country Identifier must be 1100, 1101, 1102 or 1199 when Postcode is a valid Australian postcode | Settings>Locations Ensure that if the location postcode is not value 'OSPC' then the location country must be '1100', '1101', '1102' or '1199' |
| 4689 | W | 20 | Postcode | If @@@@ or 0000 | Postcode should not be unknown or unspecified | Settings>Locations Ensure that a valid location postcode is required |
| 2101 | E | 30 | Record Level | Contains illegal characters | Record contains illegal characters | Please run Report #0820: Client Character Errors to locate illegal characters within your database |
| 2103 | E | 30 | Record Level | If record is blank or empty | Record must not be blank or contain spaces | AVETMISS: Blank NAT Files, missing Contracts and missing enrolments |
| 2106 | E | 30 | Record Level | If record length less than 130 | Record length is too short for file | Courses Enter the course and ensure that all fields have been given a value |
| 3004 | E | 30 | VET Flag | If blank or not a valid value | VET Flag must be Y or N | Courses Enter the course and ensure that field 'VET Flag' is not empty |
| 3401 | W | 30 | Nominal Hours | If not blank and not in range '0000' to '3000' | Program Nominal Hours should be between 0000 and 3000 hrs | Courses Enter the course and ensure that field 'Nominal Hours' is between value '0001' to '3000' |
| 3402 | E | 30 | Nominal Hours | If blank or not a valid value | Program Nominal Hours is invalid | Courses Enter the course and ensure that field 'Nominal Hours' is not empty |
| 3417 | E | 30 | ANZSCO Identifier | If ANZSCO Identifier is not = NONVET and VET Flag = N | ANZSCO Identifier must be NONVET when VETFlag is N | Courses If the course has a 'VET Flag' value of 'N' then field 'ANZSCO' must have value 'NONVET' |
| 3418 | E | 30 | ANZSCO Identifier | If ANZSCO Identifier = NONVET and VET Flag = Y | ANZSCO Identifier must not be NONVET when VET Flag is Y | Courses If the course has a 'VET Flag' value of 'Y' then field 'ANZSCO' must not have value 'NONVET' |
| 3419 | E | 30 | Nominal Hours | If not blank and greater than '6000' | Nominal Hours must not be greater than 6000 hours | Courses Enter the course and ensure that field 'Nominal Hours' does not exceed '6000' |
| 3709 | E | 30 | Program Recognition Identifier | Program Recognition Identifier must not be blank or invalid if the Program Identifier and Name in combination do not match the code and name combination listed on the National Register | Invalid Program Recognition Identifier | Courses Enter the course and ensure that field 'Recognition Status' is correct |
| 3725 | E | 30 | Program Field of Education Identifier | If not a valid value. Must be 4 digits not ending in '00' or '000' | Invalid Program Field of Education Identifier | Courses Enter the course and ensure that field 'Qualification Field of Education' has the correct value or is not blank |
| 3733 | E | 30 | Program Level of Education Identifier | If not a valid value | Invalid Program Level of Education Identifier | Courses Enter the course and ensure that field 'Qualification Category' is correct |
| 3803 | E | 30 | Program Identifier | If Program Identifier is not unique | Only one record is permitted for Program Identifier | Courses Only one record for each course must exist. If multiple records exist then each record must contain identical values for every field |
| 3830 | E | 30 | Program Identifier | If blank | Program Identifier must not be blank | Error will not occur in Wisenet |
| 3830 | E | 30 | Program Name | If blank | Program Name must not be blank | Error will not occur in Wisenet |
| 3830 | E | 30 | Program Level of Education Identifier | Program Level of Education Identifier must not be blank except if the Program Identifier and Name in combination match the code and name combination listed on the national Register or Program Recognition Identifier is "13 - Nationally Recognised Skill Set Specified in a National Training Package" or "16 - Locally Recognised Skill Set" | Program Level of Education Identifier must not be blank | Courses Enter the course and ensure that field 'Qualification Category' is not blank unless 'Recognition Status' is '13' or '16' |
| 3830 | E | 30 | Program Field of Education Identifier | Program Field of Education Identifier must not be blank except if the Program Identifier and Name in combination match the code and name combination listed on the national Register or Program Recognition Identifier is "13 - Nationally Recognised Skill Set Specified in a National Training Package" or "16 - Locally Recognised Skill Set" | Program Field of Education Identifier must not be blank | Courses Enter the course and ensure that field 'Qualification Field of Education' is not blank unless 'Recognition Status' is '13' or '16' |
| 3830 | E | 30 | ANZSCO Identifier | ANZSCO Identifier must not be blank except if the Program Identifier and Name in combination match the code and name combination listed on the national Register or Program Recognition Identifier is "13 - Nationally Recognised Skill Set Specified in a National Training Package" or "16 - Locally Recognised Skill Set" | ANZSCO Identifier must not be blank | Courses Enter the course and ensure that field 'ANZSCO' is not blank unless 'Recognition Status' is '13' or '16' |
| 3848 | E | 30 | Program Level of Education Identifier | If Program Recognition Identifier = 14 and Program Level of Education Identifier is not in range 611-999 | Program Level of Education Identifier must be between 611 and 999 if Program Recognition Identifier is 14 | Courses Enter the course and ensure that field 'Qualification Category' is correct when 'Recognition Status' is '14' |
| 3849 | W | 30 | Program Level of Education Identifier | If Program Recognition Identifier = 12 and Program Level of Education Identifier is not in range 211-524 | It is expected that the Program Level of Education Identifier be in range 211 - 524 when the Program Recognition Identifier is 12 | Courses Enter the course and ensure that field 'Qualification Category' is correct when 'Recognition Status' is '12' |
| 3851 | E | 30 | Program Level of Education Identifier | If Program Level of Education Identifier is in range 211-621 and VET Flag not equal to 'Y' | Program Level of Education Identifier is in range 211 - 621 therefore the VET Flag must be Y | Courses Enter the course and ensure that fields 'Qualification Field of Education' and 'VET Flag' correctly match |
| 4501 | E | 30 | Program Identifier | If not at least associated Program Identifier on either the Enrolment (NAT00120) file or the Program Completed file (NAT00130) file | Program Identifier must exist in the Enrolment file or Program Completed file | Error will not occur in Wisenet |
| 4510 | E | 30 | Program Identifier | If Program Recognition Identifier is 11 but Program Identifier is not on the TGA master list of Training Package Qualifications | Program Recognition Identifier is 11 but the Program Identifier does not exist on the TGA master list of Qualifications | Courses Enter the course and ensure that field 'Recognition Status' is correct when 'Recognition Status' is accurate based on the course Code and Description |
| 4511 | E | 30 | Program Identifier | Program Recognition Identifier is 12 but Program Identifier is not on the master list of Nationally Accredited Course Codes | Program Recognition Identifier is 12 but the Program Identifier does not exist on the TGA master list of Courses | Courses Enter the course and ensure that field 'Recognition Status' is correct when 'Recognition Status' is accurate based on the course Code and Description |
| 4514 | E | 30 | Program Identifier | If Program Identifier is on the TGA master list of Training Package Qualifications but the Program Recognition Identifier not 11 | Program Identifier exists on the TGA master list of Qualifications therefore the Program Recognition Identifier must equal 11 | Courses Enter the course and ensure that field 'Recognition Status' is correct when 'Recognition Status' is accurate based on the course Code and Description |
| 4515 | E | 30 | Program Recognition Identifier | If Program Recognition Identifier = 11 and VET Flag = N | Program Recognition Identifier must not be 11 when VET Flag is set to N | Courses The course 'VET Flag' cannot be 'N' if the 'Recognition Status' is '11' |
| 4519 | W | 30 | Program Recognition Identifier | If Program Recognition Identifier = 12 or 15 and VET Flag = N | Program Recognition Identifier should not be 12 or 15 when VET Flag is N | Courses The course 'VET Flag' cannot be 'N' if the 'Recognition Status' is '12' or '15' |
| 4520 | E | 30 | Program Identifier | If Program Recognition Identifier is 13 but Program Identifier is not on the TGA master list of Skill Sets | Program Recognition Identifier is 13 but the Program Identifier does not exist on the TGA master list of Skill Sets | Courses The course 'Recognition Status' cannot be '13' if the course Code and Description does not exist in the TGA master list |
| 4521 | E | 30 | Program Identifier | If Program Recognition Identifier is 16 and Program Identifier is on the TGA master list of Skill Sets | Program Recognition Identifier is 16 but the Program Identifier is on the TGA master list of Skill Sets | Courses The course 'Recognition Status' cannot be '16' if the course Code and Description exists in the TGA master list |
| 4530 | E | 30 | Program Level of Education Identifier | If Program Identifier is on the TGA master list of Training Package Qualifications or Courses but the Program Level of Education Identifier does not match the TGA Training Package Program Level of Education Identifier | Program Identifier exists on the TGA master list of Qualifications or Courses therefore the Program Level of Education Identifier must match that listed on the master list | Courses The code and Qualification Category must match |
| 4531 | E | 30 | ANZSCO Identifier | If Program Identifier is on the master list of Training Package, Qualifications or Course but the ANZSCO does not match the Training Package Qualifications or Course ANZSCO where the reference list is not blank | Program Identifier exists on the TGA master list of Qualifications or Courses therefore the ANZSCO Identifier must match that listed on the master list | Courses The course 'ANZSCO' must match the code which exists in the TGA master list |
| 4532 | E | 30 | Program Field of Education Identifier | If Program Identifier is on the TGA master list of Training Package Qualifications but the Program Field of Education Identifier does not match the TGA Training Package Qualifications, Program Field of Education Identifier, where the reference list is not blank | Program Identifier exists on the TGA master list of Qualifications or Courses therefore the Program Field of Education Identifier must match that listed on the master list | Courses The course 'Qualification Field of Education' must match the code which exists in the TGA master list |
| 4617 | E | 30 | VET Flag | If VET Flag = 'N' there must NOT be a record on the Program Completed (NAT00130) file | There must not be any records in the Program Completed File for this Program Identifier when the VET Flag is N | Error will not occur in Wisenet |
| 4646 | E | 30 | ANZSCO Identifier | If not a valid value | Invalid ANZSCO Identifier | Courses Enter the course and ensure field 'ANZSCO' has a correct value |
| 4681 | E | 30 | Program Recognition Identifier | If Program Recognition Identifier is 15 then Program Level of Education Identifier must be <= 312 | Program Recognition Identifier is higher-level qualification (15) then Program Level of Education Identifier must be Bachelor or above (less than or equal 312) | Courses The course ensure that the 'Recognition Status' and 'Qualification Category' correctly match |
| 2101 | E | 60 | Record Level | Contains illegal characters | Record contains illegal characters | Please run Report #0820: Client Character Errors to locate illegal characters within your database |
| 2103 | E | 60 | Record Level | If record is blank or empty | Record must not be blank or contain spaces | AVETMISS: Blank NAT Files, missing Contracts and missing enrolments |
| 2106 | E | 60 | Record Level | If record length is less than 124 | Record length is too short for file | Units Enter the unit and ensure that all fields contain a value |
| 3004 | E | 60 | VET Flag | If blank or not a valid value | VET Flag must be Y or N | Units Field 'VET Flag' must not be blank |
| 3240 | E | 60 | Subject Flag | Subject Flag must not be blank or invalid if the Program Identifier and Name in combination do not match the code and name combination listed on the National Register | Invalid Subject Flag | Units Field 'Field of Education' must not be blank |
| 3404 | W | 60 | Nominal Hours | If not blank and greater than '400' and less than '1500' | Nominal Hours should not be greater than 400 hours | Units Field 'Nominal Hours' must not be blank or exceed 400 hours |
| 3416 | E | 60 | VET Flag | If Subject Flag is 'C' and VET Flag is not 'Y' | VET Flag must be Y when Subject Flag is C | Units If field 'Unit of Competency' is 'Unit of Competency' then field 'VET Flag' must be 'Y' |
| 3420 | E | 60 | Nominal Hours | If blank or not in range '0000' to '1500' | Nominal Hours must not be blank or over 1500 hours | Units Field 'Nominal Hours' must not be blank or exceed 1500 hours |
| 3720 | E | 60 | Subject Field of Education Identifier | Subject Field of Education Identifier must not be blank or invalid if the Program Identifier and Name in combination do not match the code and name combination listed on the National Register. Must be 6 digits not ending in '0' | Invalid Subject Field of Education Identifier | Units Field 'Field of Education' must contain the correct value or must not be blank |
| 3743 | E | 60 | Subject Identifier | If Subject Flag = C and Subject Identifier is not on the master list of Training Package Units of Competency | Subject Identifier must exist on the TGA master list of Units of Competency if Subject Flag = C | Units If field 'Unit of Competency' is 'Unit of Competency' then unit Code and Description must exist in the TGA master list. To fix check that the unit code and/or description are correct or that the correct unit of competency value has been selected. |
| 3744 | E | 60 | Subject Field of Education Identifier | If the Subject Identifier is on the master list of Training Package Units of Competency but the Subject Field of Education does not match the Subject Field of Education on the master list for Training Package Units of Competency if not blank on the reference list | Subject Identifier is on the TGA master list of Units of Competency therefore the Subject Field of Education Identifier must match that listed on the master | Units If unit exists in the TGA master list then field 'Unit Field of Education' must match |
| 3808 | E | 60 | Subject Identifier | If not one record per unique Subject Identifier | Only one record is permitted for Subject Identifier | AVETMISS: Duplicate Units |
| 3830 | E | 60 | Subject Identifier | If blank | Subject Identifier must not be blank | Units Field 'Code' must not be blank |
| 3830 | E | 60 | Subject Name | If blank | Subject Name must not be blank | Units Field 'Description' must not be blank |
| 4502 | E | 60 | Subject Identifier | If not at least one associated record on the Enrolment (NAT00120) file | Subject Identifier must exist in the Enrolment file | Error will not occur in Wisenet |
| 4516 | E | 60 | Subject Identifier | If Subject Identifier is on the TGA master list of Training Package Units of Competency but the Subject Flag = 'M' | Subject Identifier exists on the TGA master list of Units of Competency therefore the Subject Flag must be C | Units If unit exists in the TGA master list then field 'Unit of Competency' must not be 'Module' |
| 4722 | E | 60 | Subject Identifier | Subject Identifier Does Not Match | Subject name (Unit Desc) for this Subject identifier (Unit Code) does not match the subject name listed on training.gov.au Subject Name (Unit Code) | Units Code and Desc must match exactly as specified by training.gov.au |
| 2101 | E | 80 | Record Level | Contains illegal characters | Record contains illegal characters | Please run Report #0820: Client Character Errors to locate illegal characters within your database |
| 2103 | E | 80 | Record Level | If record is blank or empty | Record number must not be blank or contain spaces | Error will not occur in Wisenet |
| 2106 | E | 80 | Record Level | If record length is less than 331 | Record length is too short for file | Error will not occur in Wisenet |
| 3007 | E | 80 | Sex | If blank or not a valid value | Sex must be M, F or @ | Client Profile > Demographic page A value is required against field 'Gender' |
| 3008 | E | 80 | Indigenous StatusIdentifier | If blank or not a valid value | Invalid Indigenous Status Identifier | Client Profile > Demographic page A value is required against field 'ATSI Status' |
| 3009 | E | 80 | At School Flag | If blank or not a valid value | At School Flag must be N or Y or @ | Client Profile > Demographic page A value is required against field 'Still at School?' |
| 3010 | E | 80 | Disability Flag | If blank or not a valid value | Disability Flag must be N or Y or @ | Client Profile > Demographic page A value is required against field 'Disability Flag?' |
| 3013 | E | 80 | Prior Educational Achievement Flag | If blank or not a valid value | Prior Educational Achievement Flag must be N or Y or @ | Client Profile > Demographic page A value is required against field 'Prior Ed Flag' |
| 3201 | W | 80 | Date of Birth | If Age 95 | Check Date of Birth - it is expected that the client's age be between 5 and 95 years | Client Profile > Demographic page Field 'date of birth' must indicate that student age is between 5-95yrs old |
| 3204 | E | 80 | Date of Birth | If Age is greater than 99 years (now required as Avetpack_1 can't handle 3 digit Age) | Check Date of Birth - age must not be greater than 99 | Client Profile > Demographic page Field 'date of birth' must indicate that student age is not greater than 99yrs old |
| 3234 | E | 80 | Date of Birth | If blank or not a valid value | Invalid Date of Birth | Client Profile > Demographic page Field 'date of birth' must not be blank |
| 3235 | E | 80 | Year Highest School Level Completed | If blank or not a valid value | Year Highest School Level Completed must be in format YYYY or @@@@ | Client Profile > Demographic page A value is required against field 'Highest School Level Completed' |
| 3235 | E | 80 | Year Highest School Level Completed | Year Highest School Level Completed is greater than the collection year or less than collection year - 100 | Year Highest School Level Completed must be within 100 years of the Collection Year and not be after the Collection Year | Client Profile > Demographic page Field 'Highest School Level Completed' cannot be within a future year |
| 3236 | E | 80 | Year Highest School Level Completed | If Highest School Level Completed = '02' and Year Highest School Level Completed not equal to '@@@@' | Highest School Level Completed = 02 (did not go to school) therefore Year Highest School Level Completed must be @@@@ (not specified) | Client Profile > Demographic page If field 'Highest School Level Completed' has a value of 'did not go to school' then field 'Year Highest School Level Completed' must be empty |
| 3868 | E | 80 | Unique Student Identifier | USI should be unique for each combination of Name for encryption, Sex and Date of birth. | Invalid USI | Client Profile > Personal Details> USI Verification Status > the Error is listed here. Check errors for multiple students by running the 0449 Student numbers report with the a client USI filter. |
| 3705 | E | 80 | Postcode | If blank, or not a valid value or defined as Post Office Box | Invalid Postcode | Client Profile > Personal The postal address postcode must not be blank |
| 3707 | E | 80 | State Identifier | If blank or not consistent with Postcode except where State Identifier is @@ or Postcode is 0000 or @@@@ | State Identifier must be consistent with Postcode | Client Profile > Personal The student permanent address state must match the permanent address postcode unless the state is 'Other' |
| 3708 | E | 80 | State Identifier | State Identifier must be '99' when Postcode is OSPC | State Identifier must be 99 if Postcode is OSPC | Client Profile > Personal The address state must be 'Other (OS)' if postcode is 'OSPC'or the address state must be blank |
| 3715 | E | 80 | Country Identifier | If blank or not a valid value | Invalid Country Identifier | Client Profile > Demographics Field 'Country of Birth' must not be blank |
| 3723 | E | 80 | Labour Force StatusIdentifier | If blank or not a valid value | Invalid Labour Force Status Identifier | Client Profile > Demographic page Field 'Labour Force Status' must not be blank |
| 3726 | E | 80 | Language Identifier | If blank or not a valid value | Invalid Language Identifier | Client Profile > Demographic page Field 'Language' must not be blank |
| 3740 | E | 80 | Highest School Level Completed Identifier | If blank or not a valid value | Invalid Highest School Level Completed Identifier | Client Profile > Demographic page Field 'Highest School Level Completed' must not be blank |
| 3741 | W | 80 | Highest School Level Completed Identifier | If age < 10 and Highest School Level Completed is '10', '11' or '12' | Inconsistent Highest School Level Completed and Date of Birth combination | Client Profile > Demographic page Field 'Highest School Level Completed' cannot read values 'Completed Year 10', 'Completed Year 11' or 'Completed Year 12' is the student is under the age of 10 |
| 3745 | E | 80 | At School Flag | If Highest School Level Completed = '02' and At School Flag is not equal to 'N' | Highest School Level Completed is 02 therefore At School Flag must be N | Client Profile > Demographic page If field 'Highest School Level Completed' has a value of 'Did not go to School' then field 'Still at School' must have a value of 'No' |
| 3752 | E | 80 | Year Highest School Level Completed | If Date of Birth Year not = '@@@@' and Year Highest School Level Completed < (Date of Birth Year + 5) | Year Highest School Level Completed and Date of Birth suggest that client completed school before age 5 | Client Profile > Demographic page Field 'Highest School Level Completed' cannot have a value if the student is under the age of 5yrs old |
| 3752 | E | 80 | Year Highest School Level Completed | If Date of Birth Year = '@@@@' and Year Highest School Level Completed is < Collection Year - 100 | Year Highest School Level Completed cannot be more than 100 years before the Collection Year | Client Profile > Demographic page Field 'Year Highest School Level Completed' cannot be more than 100 years before current reporting period |
| 3753 | W | 80 | Year Highest School Level Completed | If > (Date of Birth Year + 5) and < (Date of Birth Year + 10) | Year Highest School Level Completed and Date of Birth suggest that client completed school before age 10 | Client Profile > Demographic page Field 'Highest School Level Completed' cannot read values 'Completed Year 10', 'Completed Year 11' or 'Completed Year 12' if the student is under the age of 10 |
| 3761 | E | 80 | Statistical Area Level 1 Identifier | This rule applies to State Training Authorities only: If the field is not blank, the value must match the reference list | This rule applies to State Training Authorities only: Invalid Statistical Area Level 1 Identifier | Refer to State guidelines |
| 3762 | E | 80 | Statistical Area Level 2 Identifier | This rule applies to State Training Authorities only: If the field is not blank, the value must match the reference list | This rule applies to State Training Authorities only: Invalid Statistical Area Level 2 Identifier | Refer to State guidelines |
| 3811 | E | 80 | ClientIdentifier | If not blank and not one record per unique Client Identifier | Only one record is permitted for Client Identifier | Error will not occur in Wisenet |
| 3830 | E | 80 | Proficiency in Spoken English Identifier | If blank and Language Identifier is not '1201', '9700', '9701', '9702', '9799' or '@@@@' | Proficiency in Spoken English Identifier must not be blank | Client Profile > Demographic page Field 'Proficiency in Spoken English' must not be blank |
| 3830 | E | 80 | Address Street Number | When Collection Year is after 2014, Address street number must not be blank except where Postcode is OSPC, 0000 or @@@@ | Address Street Number must not be blank | Client Profile > Personal Field 'Permanent Address Street No.' must not be blank unless field 'State' has a value of 'Other (OS)' and field 'Postcode' has a value of 'OSPC' |
| 3830 | E | 80 | Address Street Name | When Collection Year is after 2014, Address street name must not be blank except where Postcode is OSPC, 0000 or @@@@ | Address Street Name must not be blank | Client Profile > Personal Field 'Permanent Address Address 1' must not be blank unless field 'State' has a value of 'Other (OS)' and field 'Postcode' has a value of 'OSPC' |
| 3830 | E | 80 | Address Location - Suburb, Locality or Town | If blank and Postcode not equal to 0000, @@@@ or OSPC | Address Location - Suburb, Locality or Town must not be blank | Client Profile > Personal Field 'Permanent Address Suburb' must not be blank unless field 'State' has a value of 'Other (OS)' and field 'Postcode' has a value of 'OSPC' |
| 3832 | E | 80 | Prior Educational Achievement Flag | If Age <=10 and the Prior Educational Achievement Flag = 'Y' and Prior Educational Achievement Identifier other than '990' recorded on the Client Prior Educational Achievement (NAT00100) file | Prior Educational Achievement Identifier must be 990 for this Client Identifier when age is less or equal to 10 years | Client Profile > Demographic page Field 'Prior Ed Flag' must contain value 'No - a prior educational achievement has not been successfully completed' when student is under the age of 11yrs old |
| 3835 | E | 80 | Date of Birth | Year of Birth >= collection year [i.e.. Age <=0] | Year of Date of Birth must not be greater than the collection year | Client Profile > Personal Field 'Date of Birth' cannot be after the collection year period |
| 3838 | E | 80 | Address Street Number | This rule applies to State Training Authorities only: When Collection Year is after 2014, Address street Number must not be blank except where Postcode is OSPC, 0000 or @@@@ OR Statistical Area Level 1 AND Statistical Area Level 2 are not blank | State Training Authorities only: Address Street Number must not be blank | Client Profile > Personal Field 'Permanent Address Street No.' must not be blank unless field 'State' has a value of 'Other (OS)' and field 'Postcode' has a value of 'OSPC' |
| 3838 | E | 80 | Address Street Name | This rule applies to State Training Authorities only: When Collection Year is after 2014, Address street Name must not be blank except where Postcode is OSPC, 0000 or @@@@ OR Statistical Area Level 1 AND Statistical Area Level 2 are not blank | State Training Authorities only: Address Street Name must not be blank | Client Profile > Personal Field 'Permanent Address Address 1' must not be blank unless field 'State' has a value of 'Other (OS)' and field 'Postcode' has a value of 'OSPC' |
| 3839 | W | 80 | At School Flag | If At School Flag = Y and Labour Force Status Identifier = 01 | At School Flag should be N when Labour Force Status Identifier equal to 01 | Client Profile > Demographic page Field 'Still at school?' must have value 'No' if field 'Labour Force Status' has a value of 'Full time employee' |
| 3840 | W | 80 | At School Flag | If At School Flag = N and Age < 15 | It is expected that the At School Flag is Y when age is less than 15 years old | Client Profile > Demographic page Field 'Still at school?' must have value 'Yes' if the student is under 15yrs old |
| 3853 | E | 80 | Name for Encryption | Name for Encryption is blank or contains no alphabetic characters | Name for Encryption contains no alphabetic characters & should only be alphabetic | Error will not occur in Wisenet |
| 3854 | W | 80 | Name for Encryption | If contains numeric characters | Name for Encryption should not contain numeric characters | Error will not occur in Wisenet |
| 3860 | W | 80 | Unique Student Identifier | USI should not be blank | Unique student identifier should not be blank for nationally recognised training for Client identifier (Student number) unless you have an exemption under the legislative instrument or if the client is only undertaking higher level qualifications with no nationally | Client Profile > Personal Update Client Profile to include USI |
| 3861 | W | 80 | Unique Student Identifier | USI should not be blank | Unique student identifier should not be blank for nationally recognised training for Client identifier (student number) unless you have an exemption under the legislative instrument. | Client Profile > Personal Update Client Profile to include USI |
| 3864 | W | 80 | Unique Student Identifier | USI should not be blank | Unique student identifier must not be blank if the Year Program Completed is or is after 2015 for Client identifier (SPI000010S) unless you have an exemption under the legislative instrument or if the client is only undertaking higher level qualifications with no nationally recognised subjects. | Client Profile > Personal Update Client Profile to include USI |
| 4000 | E | 80 | Disability Flag | If value is not Y but there is a corresponding Client Identifier on the Client Disability (NAT00090) file | There are disability records for Client identifier in the Client Disability file but the Disability Flag is not 'Y' on the Client file | Error will not occur in Wisenet |
| 4001 | E | 80 | Prior Educational Achievement Flag | If value is not Y but there is a corresponding Client Identifier on the Client Prior Educational Achievement (NAT00100) file | There are prior educational achievement records for Client Identifiers in the Prior Educational Achievement file but the Flag is not 'Y' on the Client file | Error will not occur in Wisenet |
| 4015 | E | 80 | Disability Flag | If value is Y and there is no corresponding Client Identifier on the ClientDisability (NAT00090) file | Client Identifier must exist in the Disability file when the Disability Flag is set to 'Y' | Client Profile > Demographic page Field 'Disability Flag' has a value of 'Yes' then field 'Disability' must must not be blank |
| 4016 | E | 80 | Prior Educational Achievement Flag | If value is Y and there is no corresponding Client Identifier on the ClientPrior Educational Achievement (NAT00100) file | There must be a corresponding Client Identifier in the Prior Educational Achievement file when the Prior Educational Achievement Flag is Y | Client Profile > Demographic page Field 'Prior Ed Flag' has a value of 'Yes' then field 'Prior Ed Achieved' must must not be blank |
| 4503 | E | 80 | ClientIdentifier | If not blank and not at least one associated Client Identifier on either the Enrolment (NAT00120) file or the Program Completed (NAT00130) file | Client Identifier must exist in the Enrolment file or Program Completed file | Error will not occur in Wisenet |
| 4601 | E | 80 | Proficiency in Spoken English Identifier | If not a valid value | Invalid Proficiency in Spoken English Identifier | Client Profile > Demographic page Field 'Proficiency in Spoken English' must not be blank |
| 4604 | E | 80 | Proficiency in Spoken English Identifier | If not blank and Language Identifier is '1201', '9700', '9701', '9702', '9799' or '@@@@' | Proficiency in Spoken English Identifier must be blank when Language Identifier is 1201, 9700, 9701, 9702, 9799 or @@@@ | Client Profile > Demographic page Field 'Proficiency in Spoken English' must have a value of 'Very Well' if field 'Language' has a value of '1201', '9700', '9701', '9702', '9799' or '@@@@' |
| 4618 | W | 80 | Indigenous StatusIdentifier | If Indigenous Status Identifier is equal to 1, 2 or 3 and Country Identifier is not 1100, 1101, 1102, 1603, 1199 or @@@@ | Country Identifier should be 1100 1101 1102 1603 1199 @@@@ if Indigenous Status Identifier is 1, 2 or 3 | Client Profile > Personal Field 'Permanent Address Country' must have a value of '1100', '1101', '1102', '1603', '1199' or '@@@@' if field 'ATSI Status' has a value of 'Yes' |
| 4619 | E | 80 | ClientIdentifier | If blank or contains spaces | Client Identifier must not have any spaces | Error will not occur in Wisenet |
| 4649 | E | 80 | ClientIdentifier | If not blank and not at least one associated Client Identifier on the ClientPostal Details (NAT00085) file, if this mandatory file is submitted | Client Identifier must exist in the Client Postal Details file | Client Profile > Personal Field 'Postal Address' must not be blank |
| 4652 | E | 80 | Address Location - Suburb, Locality or Town | If Postcode is not 0000, @@@@ or OSPC, and Address Location - Suburb, Locality or Town does not match the Postcode specified by Australia Post | Address Location and Postcode in combination must match the postcode reference list | Client Profile > Personal Field 'Permanent Address State' and 'Permanent Address Postcode' must match the Australia Post website unless field 'State' has a value of 'Other (OS)' and field 'Postcode' has a value of 'OSPC' |
| 4731 | E | 80 | Survey Status | Survey Status must not be blank or invalid | Client Profile > Survey Status must not be blank. | |
| 2101 | E | 85 | Record Level | Contains illegal characters | Record contains illegal characters | Please run Report #0820: Client Character Errors to locate illegal characters within your database |
| 2103 | E | 85 | Record Level | If record is blank or empty | Record number must not be blank or contain spaces | Error will not occur in Wisenet |
| 2106 | E | 85 | Record Level | If record length is less than 477 | Record length is too short for file | Error will not occur in Wisenet |
| 3705 | E | 85 | Postcode | If blank or less than 4 digits | Invalid Postcode | Client Profile > Personal Details Field 'Postal Address Postcode' must be 4 numeric characters |
| 3706 | W | 85 | Postcode | If not blank and not a valid value | Invalid Postcode | Client Profile > Personal Details Field 'Postal Address Postcode' is correct as per the Australia Post website |
| 3707 | E | 85 | State Identifier | If blank or not consistent with Postcode except where State Identifier is @@ or Postcode is 0000 or @@@@ | State Identifier must be consistent with Postcode | Client Profile > Personal Details Field 'Postal Address Suburb' matches field 'Postal Address Postcode' as per the Australia Post website |
| 3811 | E | 85 | Client Identifier | If not blank and not one record per unique Client Identifier | Only one record is permitted for Client Identifier | Error will not occur in Wisenet |
| 3830 | E | 85 | Address Street Name | Address Street Name must not be blank if Address Street Number is not blank | Address Street Name must not be blank if Address Street Number is not blank | Client Profile > Personal Details Field 'Postal Address Address 1' must not be blank if field 'Postal Address Street No.' is not blank |
| 3830 | E | 85 | Address Postal - Suburb, Locality or Town | If blank | Address Postal - Suburb, Locality or Town must not be blank | Client Profile > Personal Details Field 'Postal Address Suburb' must not be blank |
| 3833 | W | 85 | Client Title | If blank | Client Title should not be blank | Client Profile > Personal Details Field 'Title' should not be blank |
| 3833 | W | 85 | Address Street Number | Address street number should not be blank if Address street name is not blank | Address street number should not be blank if Address street name is not blank | Client Profile > Personal Details Field 'Postal Address Street No.' must not be blank if field 'Postal Address Address 1' is not blank |
| 3833 | W | 85 | Address Street Name | Address street name is expected to be blank when Address postal delivery box is populated | Address street name is expected to be blank when Address postal delivery box is populated | Client Profile > Personal Details Field 'Postal Address Address 1' should be blank if field 'Postal Address PO Box' is not blank |
| 3837 | E | 85 | Address Street Name | Address street name or Address postal delivery box must be populated | Address street name or Address postal delivery box must be populated | Client Profile > Personal Details Field 'Postal Address Address 1' or field 'Postal Address PO Box' must not be blank |
| 4007 | E | 85 | Client Identifier | If not at least one associated Client Identifier on the Client (NAT00080) file | Client Identifier must also exist in the Client file | Error will not occur in Wisenet |
| 4630 | W | 85 | Address Postal - Suburb, Locality or Town | If not blank and Address Postal - Suburb, Locality or Town does not exist on the Australia Post listing | It is expected that the Address Postal - Suburb, Locality or Town exist on the Australia Post suburb listing | Client Profile > Personal Details Field 'Postal Address Suburb' is correct as per the Australia Post website |
| 4631 | W | 85 | Client First Given Name | Should not contain the words 'Deceased', 'N/A', 'NULL', 'Do not mail', 'Do not use', '%', '@', '#', '$', '*' | Client First Given Name must not contain illegal characters | Client Profile > Personal Details Field 'First Name' should not contain words 'Deceased', 'N/A', 'NULL' or 'Do not mail' and must not contain characters '%', '@', '#', '$' or '*' |
| 4631 | W | 85 | Client Last Name | Should not contain the words 'Deceased', 'N/A', 'NULL', 'Do not mail', 'Do not use', '%', '@', '#', '$', '*' | Client Last Name must not contain illegal characters | Client Profile > Personal Details Field 'Last Name' should not contain words 'Deceased', 'N/A', 'NULL' or 'Do not mail' and must not contain characters '%', '@', '#', '$' or '*' |
| 4633 | E | 85 | Telephone Number - Home | If not blank and contains alphabetic characters | Telephone Number - Home contains non numeric characters | Client Profile > Personal Details Field 'Telephone (h)' contains a numeric value if not blank |
| 4633 | E | 85 | Telephone Number - Work | If not blank and contains alphabetic characters | Telephone Number - Work contains non numeric characters | Client Profile > Personal Details Field 'Telephone (w)' contains a numeric value if not blank |
| 4633 | E | 85 | Telephone Number - Mobile | If not blank and contains alphabetic characters | Telephone Number - Mobile contains non numeric characters | Client Profile > Personal Details Field 'Mobile' contains a numeric value if not blank |
| 4635 | E | 85 | E-mail Address | If not blank and is not valid | E-mail Address must contain the @ character | Client Profile > Personal Details Field 'Email' contains value '@' if not blank |
| 4637 | E | 85 | Client First Given Name | If blank or contains numerics | Client First Given Name must not be blank or contain numbers | Error will not occur in Wisenet |
| 4637 | E | 85 | Client Last Name | If blank or contains numerics | Client Last Name must not be blank or contain numbers | Error will not occur in Wisenet |
| 4652 | E | 85 | Address Postal - Suburb, Locality or Town | If Postcode is not 0000, @@@@ or OSPC, and Address Postal - Suburb, Locality or Town does not match the Postcode specified by Australia Post | Address Location and Postcode in combination must match the postcode reference list | Client Profile > Personal Details Fields 'Postal Address Suburb' and 'Postal Address Postcode' match as per the Australia Post website unless field 'Postal Address Postcode' has a value of '0000', '@@@@' or 'OSPC' |
| 4690 | W | 85 | Telephone Number - Mobile | If not a valid Australian mobile number (i.e. starts with '04') | Telephone Number - Mobile is not a valid Australian mobile phone number | Client Profile > Personal Details Field 'Mobile' begins with value '04' if not blank |
| 2101 | E | 85A | Record Level | Contains illegal characters | Record contains illegal characters | Please run Report #0820: Client Character Errors to locate illegal characters within your database |
| 2103 | E | 85A | Record Level | If record is blank or empty | Record number must not be blank or contain spaces | Error will not occur in Wisenet |
| 2106 | E | 85A | Record Level | If record length is less than 390 | Record length is too short for file | Error will not occur in Wisenet |
| 3705 | E | 85A | Postcode | If blank or less than 4 digits | Invalid Postcode | Client Profile > Personal Details Field 'Postal Address Postcode' must be 4 numeric characters |
| 3706 | W | 85A | Postcode | If not blank and not a valid value | Invalid Postcode | Client Profile > Personal Details Field 'Postal Address Postcode' is correct as per the Australia Post website |
| 3707 | E | 85A | State Identifier | If blank or not consistent with Postcode except where State Identifier is @@ or Postcode is 0000 or @@@@ | State Identifier must be consistent with Postcode | Client Profile > Personal Details Field 'Postal Address Suburb' matches field 'Postal Address Postcode' as per the Australia Post website |
| 3811 | E | 85A | Client Identifier | If not blank and not one record per unique Client Identifier | Only one record is permitted for Client Identifier | Client Profile > Personal Details Field 'Postal Address Suburb' matches field 'Postal Address Postcode' as per the Australia Post website |
| 3830 | E | 85A | Address First Line | If blank | Address First Line must not be blank | Client Profile > Personal Details Field 'Postal Address Suburb' must not be blank |
| 3830 | E | 85A | Address Postal - Suburb, Locality or Town | If blank | Address Postal - Suburb, Locality or Town must not be blank | Client Profile > Personal Details Field 'Postal Address Suburb' must not be blank |
| 3833 | W | 85A | Client Title | If blank | Client Title should not be blank | Client Profile > Personal Details Field 'Title' should not be blank |
| 4007 | E | 85A | Client Identifier | If not at least one associated Client Identifier on the Client (NAT00080) file | Client Identifier must also exist in the Client file | Error will not occur in Wisenet |
| 4630 | W | 85A | Address Postal - Suburb, Locality or Town | If not blank and Address Postal - Suburb, Locality or Town does not exist on the Australia Post listing | It is expected that the Address Postal - Suburb, Locality or Town exist on the Australia Post suburb listing | Client Profile > Personal Details Field 'Postal Address Suburb' is correct as per the Australia Post website |
| 4631 | W | 85A | Client First Given Name | Should not contain the words 'Deceased', 'N/A', 'NULL', 'Do not mail', 'Do not use', '%', '@', '#', '$', '*' | Client First Given Name must not contain illegal characters | Client Profile > Personal Details Field 'First Name' should not contain words 'Deceased', 'N/A', 'NULL' or 'Do not mail' and must not contain characters '%', '@', '#', '$' or '*' |
| 4631 | W | 85A | Client Last Name | Should not contain the words 'Deceased', 'N/A', 'NULL', 'Do not mail', 'Do not use', '%', '@', '#', '$', '*' | Client Last Name must not contain illegal characters | Client Profile > Personal Details Field 'Last Name' should not contain words 'Deceased', 'N/A', 'NULL' or 'Do not mail' and must not contain characters '%', '@', '#', '$' or '*' |
| 4633 | E | 85A | Telephone Number - Home | If not blank and contains alphabetic characters | Telephone Number - Home contains non numeric characters | Client Profile > Personal Details Field 'Telephone (h)' contains a numeric value if not blank |
| 4633 | E | 85A | Telephone Number - Work | If not blank and contains alphabetic characters | Telephone Number - Work contains non numeric characters | Client Profile > Personal Details Field 'Telephone (w)' contains a numeric value if not blank |
| 4633 | E | 85A | Telephone Number - Mobile | If not blank and contains alphabetic characters | Telephone Number - Mobile contains non numeric characters | Client Profile > Personal Details Field 'Mobile' contains a numeric value if not blank |
| 4635 | E | 85A | E-mail Address | If not blank and is not valid | E-mail Address must contain the @ character | Client Profile > Personal Details Field 'Email' contains value '@' if not blank |
| 4637 | E | 85A | Client First Given Name | If blank or contains numerics | Client First Given Name must not be blank or contain numbers | Error will not occur in Wisenet |
| 4637 | E | 85A | Client Last Name | If blank or contains numerics | Client Last Name must not be blank or contain numbers | Error will not occur in Wisenet |
| 4652 | E | 85A | Address Postal - Suburb, Locality or Town | If Postcode is not 0000, @@@@ or OSPC, and Address Postal - Suburb, Locality or Town does not match the Postcode specified by Australia Post | Address Location and Postcode in combination must match the postcode reference list | Client Profile > Personal Details Fields 'Postal Address Suburb' and 'Postal Address Postcode' match as per the Australia Post website unless field 'Postal Address Postcode' has a value of '0000', '@@@@' or 'OSPC' |
| 4690 | W | 85A | Telephone Number - Mobile | If not a valid Australian mobile number (i.e. starts with '04') | Telephone Number - Mobile is not a valid Australian mobile phone number | Client Profile > Personal Details Field 'Mobile' begins with value '04' if not blank |
| 2101 | E | 90 | Record Level | Contains illegal characters | Record contains illegal characters | Please run Report #0820: Client Character Errors to locate illegal characters within your database |
| 2103 | E | 90 | Record Level | If record is blank or empty | Record number must not be blank or contain spaces | Error will not occur in Wisenet |
| 2106 | E | 90 | Record Level | If record length is less than 12 | Record length is too short for file | Error will not occur in Wisenet |
| 3718 | E | 90 | Disability Type Identifier | If blank or not a valid value | Invalid Disability Type Identifier | Client Profile > Demographic Field 'Disability Flag' must not be blank |
| 3812 | E | 90 | Client Identifier | More than one record exists for this Client/Disability combination | Only one record is permitted for each unique Client Identifier and Disability Type Identifier combination | Error will not occur in Wisenet |
| 3814 | W | 90 | Disability Type Identifier | If Disability Type Identifiers 11 to 19 have been recorded for the same client | All Disability Type Identifiers recorded against Client Identifier | Client Profile > Demographic Field 'Disability Flag' has a value of 'Yes' then field 'Disability' cannot have all values higlighted |
| 3815 | W | 90 | Disability Type Identifier | If Disability Type Identifier = 99 and Disability Type Identifier 11 to 19 is also recorded for the same client | Only one record is expected for a client when they have a Disability Type Identifier of 99 (not specified) | Error will not occur in Wisenet |
| 4000 | E | 90 | Client Identifier | If Disability Flag for this Client Identifier on the Client (NAT00080) file is not Y | Client identifier is on the Client Disability file but the Disability Flag is not 'Y' on the Client file | Error will not occur in Wisenet |
| 4007 | E | 90 | Client Identifier | If doesn't exist in the Client (NAT00080) file | Client Identifier must also exist in the Client file | Error will not occur in Wisenet |
| 2101 | E | 100 | Record Level | Contains illegal characters | Record contains illegal characters | Please run Report #0820: Client Character Errors to locate illegal characters within your database |
| 2103 | E | 100 | Record Level | If record is blank or empty | Record number ([value]) must not be blank or contain spaces | Error will not occur in Wisenet |
| 2106 | E | 100 | Record Level | If record length is less than 13 | Record length is too short for file | Error will not occur in Wisenet |
| 3731 | E | 100 | Prior Educational Achievement Identifier | If blank or not a valid value | Invalid Prior Educational Achievement Identifier | Client Profile > Demographic Field 'Prior Ed Flag' must not be blank |
| 3734 | W | 100 | Prior Educational Achievement Identifier | If all Prior Educational Achievement codes, have been recorded for the same client | This Client has all Prior Educational Achievement Identifiers recorded | Client Profile > Demographic Field 'Prior Ed Achieved' must not have all values selected |
| 3813 | E | 100 | Client Identifier | More than one record exists for this Client Identifier/Prior Educational Achievement Identifier combination | Only one record is permitted for each unique Client Identifier and Prior Educational Achievement Identifier combination | Error will not occur in Wisenet |
| 4001 | E | 100 | Client Identifier | If Prior Educational Achievement Flag for this Client Identifier on the Client (NAT00080) file is not Y | Client identifier is on the Prior Educational Achievement file but the Flag is not 'Y' on the Client file | Client Profile > Demographic Field 'Prior Ed Achieved' must not have a value if field 'Prior Ed' does not have a value of 'Yes - a prior educational achievement has been successfully completed' |
| 4007 | E | 100 | Client Identifier | If Client Identifier is not in the Client (NAT0000) file | Client Identifier must also exist in the Client file | Error will not occur in Wisenet |
| 2101 | E | 120 | Record Level | Contains illegal characters | Record contains illegal characters | Please run Report #0820: Client Character Errors to locate illegal characters within your database |
| 2103 | E | 120 | Record Level | If record is blank or empty | Record must not be blank or contain spaces | Error will not occur in Wisenet |
| 2106 | E | 120 | Record Level | If record length is less than 102 | Record length is too short for file | Error will not occur in Wisenet |
| 3005 | E | 120 | Commencing Program Identifier | If blank or not a valid value | Invalid Commencing Program Identifier | Course Enrolment Field 'Commencing Course ID' Must not be blank. This field can also be updated in bulk for multiple students. AVETMISS: Bulk update Commencing Course ID |
| 3210 | E | 120 | Activity Start Date | If blank or not a valid value | Activity Start Date must be in format DDMMYYYY | Unit Enrolment Field 'Start Date' must not be blank |
| 3211 | E | 120 | Activity Start Date | If > collection period end date | Activity Start Date must not be after the Collection Period End Date | Unit Enrolment Field 'Start Date' must not be after the collection period 'End Date' |
| 3212 | E | 120 | Activity Start Date | If date < (collection period start date - 5 years) | Activity Start Date must not be more than 5 years before the Collection Period Start Date | Unit Enrolment Field 'End Date' must not be within 5yrs of field 'Start Date' |
| 3213 | E | 120 | Activity End Date | If blank or not a valid value | Activity End Date must be in format DDMMYYYY | Unit Enrolment Field 'End Date' must not be blank |
| 3214 | W | 120 | Activity End Date | Date should not be before start of collection period | Activity End Date must not be before the Collection Period Start Date | Error will not occur in Wisenet |
| 3215 | W | 120 | Activity End Date | If date > (collection year end date + 1 year) | It is expected that the Activity End Date is not more than 1 year after the Collection Year End Date | Unit Enrolment Field 'End Date' should not be after collection year |
| 3216 | E | 120 | Activity Start Date | If > Activity End Date | Activity End Date must not be before the Activity Start Date | Unit Enrolment Field 'End Date' must not be before field 'Start Date' |
| 3251 | E | 120 | Activity End Date | If > collection year end date and Outcome Identifier - National not = 70 | Activity End Date is after the Collection Year End Date therefore Outcome Identifier - National must be 70 | Client Profile > Unit Enrolment If field 'End Date' is after the collection period year then field 'Outcome (OC)' must have a value of '70 - Continuing Enrolment' There are two possible ways to fix this error: If the Activity End Date (29/12/2016) is correct you will need to make sure that the Outcome Identifier National field is recorded as 70-Enrolment continuing into a following collection year. If the Activity End Date (29/12/2016) is incorrect, leave the Outcome Identifier-National field as is and change the Activity End Date to reflect the correct date that Client XXX2096562 completed (or plans to complete) Subject SITXEVT503. The amended Activity End Date must be before the Collection Period End Date (30/06/2015) or the same error will trigger. |
| 3252 | E | 120 | Activity End Date | If date < or = to the collection year end date and has an Outcome Identifier - National = 70 | Activity End Date is before the Collection Year End Date therefore Outcome Identifier - National must not be 70 | Client Profile > Unit Enrolment Field 'Outcome (OC)' must not be '70 Continuing Enrolment' if you are reporting your end of year data for the previous collection year.This action can be performed in bulk, see AVETMISS: Bulk update unit outcomes |
| 3253 | E | 120 | Activity End Date | If (Activity End Date - Activity Start Date) > 5 years i.e.. Time between ASD and AED spans more than 5 years | Time between Activity End Date and Activity Start Date must not be greater than 5 years | Unit Enrolment Field 'End Date' must not be more than 5yrs after field 'Start Date' |
| 3260 | E | 120 | Outcome Identifier - National | If Delivery Mode Identifier = 90 and Outcome Identifier - National does not equal to 51, 52, 60 or 70 | Outcome Identifier - National must be 51, 52, 60 or 70 when Delivery Mode Identifier is 90 | Not applicable - recognition of prior learning/ recognition of current competency/ credit transfer' then field 'Outcome (OC)' must have a value of '51', '52', '60' or '70'.This can be completed per student, see Course Offers: Update multiple & single unit outcome codes or This can be completed for multiple students in bulk, see: Enrol: Bulk update Unit Offer Enrolments |
| 3261 | E | 120 | Delivery ModeIdentifier | If Outcome Identifier - National = 51, 52 or 60 and Delivery Mode Identifier is not 90 | Delivery Mode Identifier must be 90 if Outcome Identifier - National is 51, 52 or 60 | Not applicable - recognition of prior learning/ recognition of current competency/ credit transfer'.This can be completed per student, see Course Offers: Update multiple & single unit outcome codes or |
| 3262 | E | 120 | Scheduled Hours | If Outcome Identifier - National = 60 then Scheduled Hours should be equal to zero | Outcome Identifier - National is 60 therefore Scheduled Hours must be 0 | Unit Enrolment Field 'Outcome (OS)' has a vlaue of '60 - Credit Transfer' then field 'Sup Hrs' must have a value of '0' |
| 3406 | E | 120 | Scheduled Hours | If blank or not a valid value | Invalid Scheduled Hours | Unit Enrolment Field 'Sup Hrs' must not be blank |
| 3408 | W | 120 | Scheduled Hours | If Scheduled Hours > (2 * Nominal Hours - Supervised on the Subject (NAT00060) file) | Scheduled Hours for Subject Identifier should not deviate from Nominal Hours by more than 20% | Unit Enrolment Field 'Sup Hrs' must be within 20% of Unit 'Supervised Hours' |
| 3716 | E | 120 | Delivery ModeIdentifier | If not blank and not a valid value | Invalid Delivery Mode Identifier | Unit Enrolment Field 'Delivery Mode' must not be blank. This field can also be updated in bulk for multiple students. Enrol: Bulk update Unit Offer Enrolments |
| 3727 | E | 120 | Outcome Identifier - National | If not blank and not a valid value | Invalid Outcome Identifier - National | Unit Enrolment Field 'Outcome (OC)' must be correct based on the unit 'End Date' The database will not allow you to allocated 'non-WA' outcomes if the associated contract is linked to state WA. Go into Settings>Contracts and amend your WA FFS contract so that it is associated with state 'other' rather than WA. The location will show that the training was in WA. You will be able to allocate National outcome codes to the unit enrolment once the contract is updated. |
| 3742 | E | 120 | Funding Source - National | If blank or not a valid value | Invalid Funding Source - National | Unit Enrolment Field 'Fund Source - National' must not be blank. This field can also be updated in bulk for multiple students. Enrol: Bulk update Unit Offer Enrolments |
| 3747 | E | 120 | Funding Source - National | If = 30 and Postcode on the Client (NAT0000) file does not equal OSPC | Funding Source - National is 30 therefore Postcode on the Client file must be OSPC | Unit Enrolment If field Funding Source National = 30 | International Full-Fee Paying Client, NAT files will export Permanent Address State and Postcode as: State Identifier = 99 (Other OS) Postcode = OSPC If not, please log a support ticket. |
| 3823 | E | 120 | Commencing Program Identifier | If Commencing Program Identifier not 8 and Program Identifier is blank | Commencing Program Identifier must be 8 if the Program Identifier is blank | Course Enrolment Unit of competency or module enrolment only' then field 'Qualification Issued' must be 'un-ticked' |
| 3824 | E | 120 | Commencing Program Identifier | If Commencing Program Identifier equals 8 and Program Identifier not blank | Commencing Program Identifier must not be 8 if Program Identifier is not blank | Course Enrolment Unit of competency or module enrolment only |
| 3830 | E | 120 | Outcome Identifier - National | If blank | Outcome Identifier - National must not be blank | Unit Enrolment This will occur if Learner Unit Enrolments have been assigned outcome code '00'. The outcome code will need to be updated. |
| 3830 | E | 120 | VET In Schools Flag | If blank | VET In Schools Flag must not be blank | Error will not occur in Wisenet |
| 4006 | E | 120 | Program Identifier | If Program Identifiers included in this file are not on the Program (NAT00030) file | Program Identifier must also exist in the Program file | Course Enrolment Field 'Commencing Course ID' Must not be blank. If you receive this error on Short Courses, Commencing Course ID field has to have a value of 8. |
| 4007 | E | 120 | Client Identifier | If Client Identifiers included in this file are not on the Client (NAT00080) file | Client Identifier must also exist in the Client file | Error will not occur in Wisenet |
| 4692 | W | 120 | Client Identifier | If the sum of the nominal hours (from NAT00060 file) for all enrolments (excluding those with Outcome identifier – national of 60 and 61) for this client exceeds 1000. | Client has enrolments which exceed 1000 hours | Unit Enrolment All Unit 'Sup Hrs' should not total over 999 hours. As this is only a warning this message will not prevent you from reporting your data. |
| 4693 | E | 120 | Client Identifier | If duplicate records found based on: Training organisation delivery location identifier, Client Identifier, Subject Identifier, Program Identifier (noting this can be blank), Activity Start Date | Duplicate enrolment records found for Client Identifier on Training organisation delivery location identifier, Subject Identifier, Program Identifier, Activity Start Date | Client Profile The Learner should not be enrolled into multiple course offers form the same course where the unit start dates are identical |
| 4010 | E | 120 | Subject Identifier | If Subject Identifiers included in this file are not on the Subject (NAT00060) file | Subject Identifier must also exist in the Subject file | AVETMISS: Duplicate Units |
| 4011 | E | 120 | Training Organisation Delivery Location Identifier | If Training Organisation Delivery Location Identifiers included in this file are blank or are not on the Training Organisation Delivery Location (NAT00020) file | Training Organisation Delivery Location Identifier must also exist in the Training Organisation Delivery Location file | Client Profile > Unit Enrolment Field 'Location' blank. A location is required against the unit enrolment. |
| 4620 | E | 120 | Training Contract Identifier | If not blank, there must be a corresponding Client Identifier - Apprenticeships | Client Identifier - Apprenticeships must not be blank when there is a Training Contract Identifier | Client Profile > Course Enrolment Field 'Registration ID' must contain a value when Clientfield 'Apprenticeship Identifier' is not blank. Field 'Registration ID' is used to collect the Training Contract ID and field 'Apprenticeship Identifier' is used to collect the Client ID for apprentices |
| 4621 | E | 120 | Training Contract Identifier | If not blank, then the Program Level of Education Identifier in the Program (NAT00030) file must be 211, 213, 221, 222, 311, 312, 411, 413, 421, 511, 514, 521 or 524 | If Training Contract Identifier is not blank, the corresponding Level of Education Identifier in the Program file must be in range 211 to 524 | Client Profile > Course Enrolment Field 'Registration ID' is not blank then Course field 'Qualification Category' must have appropriate value. |
| 4622 | W | 120 | Training Contract Identifier | For each unique Program Identifier/Client Identifier combination the Training Contract Identifier and Client Identifier - Apprenticeships must be the same | It is expected that the Training Contract Identifier and Client Identifier - Apprenticeships not be different between records for this ClientIdentifier/Program Identifier combination | Error will not occur in Wisenet |
| 4623 | E | 120 | Training Contract Identifier | If not blank and the Recognition Status Identifier on the Program (NAT00030) file is not equal to '11' or '12' | If Training Contract Identifier is not blank, the corresponding Program Recognition Identifier in the Program file must be 11 or 12 | Client Profile > Course Enrolment Field 'Registration ID' is not blank then Course field 'Recognition Status' must have appropriate value. |
| 4624 | E | 120 | Client Identifier - Apprenticeships | If not blank, there must be a corresponding Training Contract Identifier | Training Contract Identifier must not be blank when there is a corresponding Client Identifier - Apprenticeships | Client Profile > Course Enrolment Field 'Registration ID' must contain a value when Clientfield 'Ref External' is not blank. Field 'Registration ID' is used to collect the Training Contract ID and field 'Ref External' is used to collect the Client ID for apprentices |
| 4643 | E | 120 | Program Identifier | If Program Identifier is blank and the Client Identifier - Apprenticeships and Training Contract Identifier are not blank | If the Program Identifier field is blank then Client Identifier - Apprenticeships and Training Contract Identifier must also be blank | Client Profile > Course Enrolment Unit of competency or module enrolment only' then fields 'Registration ID' and 'Apprenticeship ID' must be blank |
| 4651 | E | 120 | Study Reason Identifier | If not blank and not a valid value | Invalid Study Reason Identifier | Client Profile > Course Enrolment Field 'Study Reason' must not be blank |
| 4684 | E | 120 | Funding Source - National | If Specific Funding Identifier is not blank, Funding Source - National must be 13 | A Specific Funding Identifier has been entered, therefore Funding Source - National should be '13 ' or the Specific Funding Identifier should be deleted | Client Profile > Course Enrolment > Unit Enrolment The Unit Enrolments have been allocated a value against Field 'Specific Funding Identifier' however the 'Fund Source -National' has been set to '13 - Commonwealth specific purpose programs'.If the 'Specific Funding Identifier' requires a value then you will need to update the fund source national. If value 'Specific Funding Identifier' is incorrect then the value must change. |
| 4685 | W | 120 | Specific Funding Identifier | If Funding Source - National = 13 Specific Funding Identifier cannot be blank or invalid | Specific Funding Identifier should be a valid value if Funding Source - National is 13 | Client Profile > Course Enrolment > Unit Enrolment The student unit enrolments have been allocated 'Fund Source -National' value '13 - Commonwealth specific purpose programs'. By assigning this fund source, the field 'Specific Funding Identifier' must not be blank. If value 'Fund Source - National' is incorrect then the value must change. |
| 4686 | E | 120 | Outcome Identifier - National | Outcome Identifier - National is invalid. '90 - not yet available' is invalid for the Annual Collection | Outcome Identifier - National '90' is invalid for the Annual Collection | Client Profile > Personal Details > Unit Enrolment Field 'Outcome (OC)' has a value of '90 - Result not yet available' then the value needs to be changed to '70 - Continuing enrolment'. |
| 4695 | W | 120 | Outcome Identifier - National | If Activity end date is > collection period end date and < collection year end date, and Outcome Identifier – National is not = 90. | Outcome Identifier – National must be '90' when the Activity End Date is after the collection period end date and before the collection year end date | Outcome 90 No longer accepted. Client Profile > Course Enrolment > Unit Enrolment Field 'Outcome (OC)' needs to be changed to '70 - Continuing enrolment'. |
| 4691 | W | 120 | VET In Schools Flag | If not blank and not a valid value | VET In Schools Flag must be a valid value | Client Profile > Personal Details > Unit Enrolment Ensure that value 'VET in School?' has a correct value.This can be completed per student, see Course Offers: Update multiple & single unit outcome codes |
| 4737 | W | 120 | Outcome Identifier - National | Outcome Identifier - National should now be '70' for this Unit Enrolment > End Date | Either update the Unit Enrolment > Outcome or Dates to resolve the issue. | |
| 4742 | E | 120 | Commencing Program Identifier | Activity Start Date must be in the current collection year when Commencing Program Identifier is 3 and Activity End Date is greater than or equal to current collection year. | Commencing Program Identifier needs to be correctly set | Either update the Course Enrolment > Commencing Program Identifier or the Unit Enrolment Dates. This can be completed in bulk. |
| 2101 | E | 130 | Record Level | Contains illegal characters | Record contains illegal characters | Please run Report #0820: Client Character Errors to locate illegal characters within your database |
| 2103 | E | 130 | Record Level | If record is blank or empty | Record number must not be blank or contain spaces | Error will not occur in Wisenet |
| 2106 | E | 130 | Record Level | If record length less than 35 | Record length is too short for file | Error will not occur in Wisenet |
| 3217 | E | 130 | Year Program Completed | If < (Collection year - 10) | Year Program Completed must not be more than 10 years before the Collection Year | Course Enrolment Field 'Year issued' must not have a value of 10yrs before the collection year |
| 3241 | E | 130 | Year Program Completed | If blank or not a valid value | Year Program Completed must be between 1900 and 9999 | Course Enrolment Field 'Year issued' must not be blank if all student unit enrolments have been completed. If the student withdrew from the course enrolment you will need to check with NCVER if they want the withdrawal recorded. If NCVER do not want the withdrawal recorded then Client Course Enrolment Field 'Actual End Date' must be blank or If the student has not completed all units the not yet completed units require outcome code in for for the export to collect that the student has not yet completed training |
| 3242 | E | 130 | Year Program Completed | If > collection year | Year Program Completed must not be after the end of the Collection Year | Course Enrolment Field 'Nominal End Date' must not have a value after the collection year |
| 3250 | E | 130 | Issued Flag | If blank or not a valid value | Issued Flag must be Y or N | Error will not occur in Wisenet |
| 4006 | E | 130 | Program Identifier | If Program Identifiers included in this file are not on the Program (NAT00030) file | Program Identifier must also exist in the Program file | Course Enrolment Field 'Qualification Issued' is 'ticked' then field 'Commencing Course ID' must have a value of '3' or '4' If you receive this error on Short Courses, Commencing Course ID field has to have a value of 8. |
| 4007 | E | 130 | Client Identifier | If Client Identifiers included in this file are not on the Client(NAT00080) file | Client Identifier must also exist in the Client file | Error will not occur in Wisenet |
| 4009 | E | 130 | Program Identifier | If Program Identifier exists in the Program (NAT00030) file and the VET Flag on the Program (NAT00030) file = N | Program Identifier exists on the Program file therefore the VET Flag on the Program File must be Y | Course Enrolment Field 'Qualification Issued' is 'ticked' then field 'VET Flag' under Courses must have a value of 'Y' |
| 4017 | E | 130 | Client Identifier | If Year Program Completed = collection year, a Client Identifier record must exist in the Enrolment (NAT00120) file | There must be a corresponding record for Client Identifier in the Enrolment file when the Year Program Completed is the same as the Collection Year | When the Program Completion Date (Actual End Date) is in the same year as the last Unit Enrolment End Date... need to ensure that the Unit Enrolment is reported in the NAT120. Ensure that the Unit Enrolments are correctly setup to be exported. eg. AVETMISS Flag = True, Has Outcomes and Dates. Client Course Enrolment > Unit Enrolments |
| 4518 | E | 130 | Client Identifier | If duplicate records (based on Program Identifier + ClientIdentifier) | Only one record is permitted for each unique Program Identifier and Client Identifier combination | Course Enrolment If the Client is enrolled into multiple Course Offers from the same Course within the same collection year then one offer must have fields 'Qualification Issued' and 'Year Issued' blank |
| 4526 | E | 130 | Training Organisation Identifier | If Training Organisation Identifier included in this file are not on the Training Organisation Identifier (NAT00010) file | Training Organisation Identifier does not exist in the Training Organisation file | Error will not occur in Wisenet |
| 3704 | E | 10 & 20 | State Identifier | If not blank and not a valid value (also cannot be @@ or 99) and Training organisation identifier cannot be found on TGA | State identifier must not be blank or invalid / Invalid State Identifier. Please refer to the AVETMISS Data element definitions on the NCVER Portal for a list of valid codes. | Refer to the AVETMISS Data element definitions on the NCVER Portal for a list of valid codes. |
| 3865 | E | 80 | Unique Student Identifier | USI must be in the correct format or be a valid exemption code in the classification scheme | Invalid format for Unique Student Identifier. | Error will not occur in Wisenet |
| 3867 | E | 80 | Unique Student Identifier | This Warning is specific to STAs and Board of Studies: USI should be unique for each combination of Name for encryption, Gender and Date of birth unless Gender = @ or Date of birth = @@@@@@@@. | Unique student identifier should be unique for each Name for encryption, Gender & Date of birth combination. | Unique student identifier values should be unique for each Name for encryption, Gender & Date of birth combination for Client identifier (value) |
| 3869 | E | 120 | Subject Identifier | When Subject identifier is on the TGA master list of subjects, if Outcome Identifier - National is 61 (superseded subject) and there is no second enrolment record listed with the same Client Identifier and a superseding Subject Identifier as per classification table | Outcome Identifier - National '61' (Superseded subject) is invalid for this Subject Identifier if there is no enrolment in a replacement unit. | Error will not occur in Wisenet |
| 3870 | E | 120 | Subject Identifier | When Subject identifier is on the TGA master list of subjects, if Outcome Identifier - National is 61 (Superseded subject) and Subject Identifier is not found on the TGA classification list of superseded subjects | Subject Identifier is not listed as superseded on the TGA master list therefore Outcome Identifier 61 (Superseded subject) is invalid. | Error will not occur in Wisenet |
| 4694 | E | 120 | Specific Funding Identifier | If Specific funding identifier is 91 or 92 or 93 and RTO ID is not 60131 | Specific Funding Identifier is only for use by Australian Maritime College (RTO ID 60131) | Error will not occur in Wisenet |
| 4696 | W | 120 | Specific Funding Identifier | If Specific Funding Identifier is '13' or '31' and Activity Start Date >= 1/1/2015. | Specific Funding Identifier is not valid for activity from 2015 | Error will not occur in Wisenet |
| 4699 | E | 30 | Program Name | If Program identifier is on any of the TGA master lists of nationally accredited qualifications, courses or skill sets, but the Program name does not match the listed TGA Program name. | Program name for this Program Identifier does not match the program name listed on training.gov.au. | Correct either Program Name or Program Identifier. |
| 4700 | E | 120 | Funding Source - National | If Funding source - national is "11", "13" or "15" and corresponding Training organisation delivery location identifier has a State identifier of 99 in the NAT00020 file. | This Funding source - national code is invalid for enrolments with an offshore Training organisation delivery location identifier. | Error will not occur in Wisenet |
| 4701 | E | 80 & 85 | State Identifier | If blank or not a valid value | Invalid State Identifier | Permanent Address (AVETMISS) fields should NOT be blank. |
| 4704 | E | 10 | Training Organisation Identifier | Training organisation identifier must match the data submitter code associated with organisation's AVS profile. | Training organisation identifier must match the organisation registered for this AVS user. | Use the Training Organisation Identifier listed for this RTO on TGA. |
| 4723 | E | 60 | Nominal Hours | If over 1500 hours | Nominal hours must not be over 1500 hours | Error will not occur in Wisenet |
| 4725 | W | 120 | Funding Source - national | If organisation submitter type = RTO and Funding source - national = 11 or 15. | Record for this Client Identifier contains publicly funded data. Please be aware that this data must be submitted via your state training authority and cannot be submitted via AVS. | Error will not occur in Wisenet |
| 4726 | E | 30 | Program Identifier | If not on the TGA master list of Nationally Accredited Qualifications, Nationaly Recognised Accredited Courses and National Recognised Skill Sets | Program Identifier must be a valid qualification, course or skill set code listed on Training.gov.au | a) If delivering a Full Qualification, please check course code on training.gov.au to ensure it is an accredited qualification. b) If delivering a Partial Qualification, Course Enrolments must have a Commencing Course Identifier of 8 | Unit of competency or module enrolment only. NOTE: To find Learners with incorrect commencing course identifier, run report #448 with Course Code as filter. |
| 4727 | E | 30 | Program Name | The Program name does not match the listed TGA Program name | Program Name must match that listed on the master list for this Program identifier | Error will not occur in Wisenet |
| 4728 | E | 60 | Subject Identifier | If Subject identifier appears on the TGA master list of Qualifictions, Courses or Skill Sets | Invalid Subject Identifier - Subject Identifier must not be a Program Identifier which can be found on Training.gov.au | Error will not occur in Wisenet |
| 4729 | E | 120 | Subject Identifier | If the record's Subject Identifier is identical to the record's Program Identifier, where Subject identifier is not on the TGA master list of Units of Competency or Accredited Units | Subject Identifier must not match Program Identifier | Error will not occur in Wisenet |
| 4730 | E | 80 | Client Identifier | If Client identifier is identifical to Unique student identifier within a record | Client identifier cannot be the same as Unique student identifier | Error will not occur in Wisenet |
| 4732 | E | 80 | Survey contact status | If 'M' and Date of Birth indicates client is 15 or older | Survey contact status 'M' is inconsistent with Date of Birth for this Client identifier | Error will not occur in Wisenet |
| 4733 | E | 80 | Survey contact status | If 'O' and Client Postcode does not = OSPC | Survey contact status 'O' is inconsistent with Postcode for this Client identifier | Error will not occur in Wisenet |
| 4734 | W | 80 | Name for Encryption | Name for Encryption must contain a comma | Name for Encryption must contain a comma. Please contact your student management system for assistance. | Error will not occur in Wisenet |
| 4735 | E | 80 | Unique Student Identifier | If = INTOFF and client Postcode does not equal OSPC | INTOFF is not a valid Unique student identifier for this Client identifier due to their Postcode | Error will not occur in Wisenet |
| 4736 | E | 120 | Client Identifier | If client has a record with Funding Source = 20 - Domestic Client - Other Revenue and USI = INTOFF | INTOFF is not a valid Unique student identifier for this Client identifier due to the Funding Source 20 on Subject Identifier | Error will not occur in Wisenet |
| 4738 | W | 120 | Activity End Date | If date is in the final month of the collection year and has an Outcome Identifier - National = 70 | Outcome ID - 70 should not be used when Activity End Date is in the collection year. If you choose to proceed with this submission, this outcome can be updated via the USI Transcript Updates tool in AVS. | Error will not occur in Wisenet |
| 4739 | W | 120 | Activity End Date | If Activity End Date < collection period end date, and Outcome identifier - national = 85 | It is expected that Outcome identifier - national should not be 85 when Activity end date is prior to the collection period end date. This warning may be ignored if this is activity which did not occur but cannot be removed from your submission. | Error will not occur in Wisenet |
| 4740 | E | 120 | Commencing Program Identifier | When Program Identifier is not blank and Commencing program ID = 3 or 4, Commencing Program Identifier must be identical for each unique Client identifier and Program identifier combination | Commencing Program Identifier must be valid and consistent for Client Identifier and Program Identifier combination. | Error will not occur in Wisenet |
| 4741 | E | 30 | Program Identifier | If Program identifier appears on the TGA master list of Units of Competency or Accredited Units | Invalid Program Identifier | Program Identifier must not be a Unit of Competency/Accredited Course code which can be found on Training.gov.au |
| 4744 | E | 80 | Unique Student Identifier | If Unique student identifier is blank for more than or equal to allowed number of Client identifiers, where Client identifiers meet any of the following scenarios: Has a record with a subject listed on TGA in the NAT00120 file and Outcome ID does not = 85; Has a record with a program listed on TGA in the NAT00130 file which has an Issued Flag = N. This rule only runs if client count is at least 100. | Your data contains too many blank USIs where USIs are expected. | If blanks are due to subject statements of attainment or programs not having been issued, please contact NCVER's Client Support team to discuss. |
| 4746 | E | 80 | Unique Student Identifier | Learner count is fewer than 100, and Unique Student Identifier is blank for any of the following scenarios: Has a record with a subject listed on TGA in the NAT00120 file and Outcome ID does not = 85; Has a record with a program listed on TGA in the NAT00130 file which has an Issued Flag = N. | Your data contains blank USIs for clients expected to have a USI. | Where possible, populate with the USI or the appropriate exemption value. |
| 4754 | E | 120 | Subject Identifier | Identifies the reporting of multiple instances of the same Subject Identifier for the same Unique Student Identifier (excluding exempt or blank USIs), where the dates overlap. | Subject Identifier has an Activity start date that is before the Activity end date of another instance of the same Subject Identifier. | Update Activity start date to be on or after the Activity end date. |