Once you have submitted your Nat Files through the AVS software you may have errors to fix.
Related Articles
AVETMISS | NAT File Guidelines | How to Bulk Update | How to Submit AVS
Disclaimer
Wisenet makes every attempt to ensure that the data listed below is correct. However, these codes may be subject to change. It is your RTO‘s responsibility that you use the correct outcome codes as listed in the AVETMISS documentation for each state that you deliver in.
Quick Tip
The quickest way to find your error code is to type it into the Search function just above the table.
Then cross reference with corresponding NAT File. Read the last column How to Fix for where you can find the solution in Wisenet.
Once you have discovered how to fix your error in Wisenet. These can be fixed in two ways:
- Individually. Go into each individual record and amend the field
- Multiple. If there are many records with the same error these can potentially be fixed by performing a bulk update. How to Bulk Update
File Errors
Training Organisation File Errors
| Error/Warning ID | Error/Warning Message | Error Description | How to Fix |
|---|---|---|---|
| 104652 | Address Location and Postcode in combination must match the postcode reference list | The Address Location - Suburb, Locality or Town must be a valid location on Australia Post records for the reported Postcode | Under the Organisation home page check that the postcode exists under the Australia Post website |
| 10015 | Field 'VIC' must not be blank | The State Identifier must not be blank. | Under the Organisation home page ensure that the Training Organisation Identifier 'VIC' field is not empty |
| 10001 | Only one record is permitted for Training Organisation Identifier | The Training Organisation file must contain exactly one record. | Error will not occur in Wisenet |
| 10010 | SMS Provider cannot exceed 20 characters | Your student management system software product name and version details must have no more than 20 alphanumeric characters. | Error will not occur in Wisenet |
| 10019 | Software vendor E-mail address must be a valid format | The Software vendor E-mail address must be a valid format. | Error will not occur in Wisenet |
| 103705 | Training Organisation Postcode must be valid | Postcode must be a valid Australia Post postcode | Under the Organisation home page check that the postcode exists under the Australia Post website |
| 10011 | Training Organisation Address First Line must not be blank | The Address First Line must not be blank. | Under the Organisation home page complete the address section |
| 10006 | Training Organisation Contact email must be valid | The E-mail address must not contain any spaces and must contain the '@' symbol, which cannot be the first or last character. | Under the Organisation home page ensure that the Emial field is correct |
| 10013 | Training Organisation Contact must not be blank | The Contact Name must not be blank. | Under the Organisation home page ensure that the Training Organisation contact field is not empty |
| 10003 | Training Organisation Identifier and Name in combination do not match any RTO listed on TGA | The Training Organisation Identifier must match the Training Organisation Identifier (TOID) associated with the user's login details. | Under the Organisation home page ensure that the Training Organisation Identifier State field and RTO Name match. If you have only inserted your 5 digit code insert 5 zeros prior to your code. |
| 10002 | Training Organisation Identifier does not match any RTO listed on TGA | The Training Organisation Identifier does not exist on the national list of Registered Training Organisations. | Under the Organisation home page ensure that the Training Organisation Identifier 'VIC' field is correct |
| 10004 | Training Organisation Identifier must be a 10 digit number | Training Organisation Identifier (TOID) must be a 10 digit number. | If you have only inserted your 5 digit code insert 5 zeros prior to your code. |
| 10017 | Training Organisation Name must not be blank | The Training Organisation Name must not be blank. | Under the Organisation home page ensure that the Training Organisation name field is not empty |
| 10014 | Training Organisation postcode must be a four digit number | A Postcode must be a four digit number. | Under the Organisation home page ensure that the postcode is a four digit number |
| 10012 | Training Organisation Suburb, Locality or Town must not be blank | Address Location - Suburb, Locality or Town must not be blank. | Under the Organisation home page complete the Suburb, Locality or Town |
| 10016 | Training Organisation Telephone Number must not be blank | The Telephone Number must not be blank. | Under the Organisation home page ensure that the Training Organisation telephone number field is not empty |
| 10018 | Training Organisation Type Identifier must not be blank | The Training Organisation Type Identifier must be a valid (ie; must match a value in the master list as specified in the Victorian VET Student Statistical Collection Guidelines) | Under the Organisation home page ensure that the Training Organisation type field is not empty |
| 10020 | Training Organisation Name does not match any RTO listed on TGA | The Registered Training Organisation name must match either the RTO Legal name or the RTO Trading name. | Under the Organisation home page ensure that the Training Organisation Name match. |
Training Organisation Delivery Location File Errors
| Error/Warning ID | Error/Warning Message | Error Description | How to Fix |
|---|---|---|---|
| 20006 | Address Location - Postcode must be valid | Postcode must be valid (must match a postcode in the master list). | Under Organisation>Location the location postcode must match the Australia Post website |
| 20011 | Address Location and Postcode in combination must match the postcode reference list | For postcodes other than OSPC, the Postcode must be consistent with the Address Location - Suburb, Locality or Town (ie; match a postcode/description in the master list). | Under Organisation>Location ensure that the location suburb and postcode match under the Australia Post website |
| 20010 | Address Location and Postcode in combination must not be blank | Address Location - Suburb, Locality or Town must not be blank. | Under Organisation>Location ensure that the location suburb and postcode are not empty |
| 20014 | Address Location Country must not be blank | The Country Identifier must not be blank. | Under Organisation>Location ensure that the country is not blank |
| 20012 | Address Location Country must not be blank, and must be valid if 'Overseas Postcode' | Country Identifier must not be blank and must exist in country master list if Postcode is "OSPC" | Under Organisation>Location ensure that the country is not blank and a valid value |
| 203707 | Address State and Postcode in combination must match the postcode reference list | State Identifier must match the Postcode as defined by Australia Post | Under Organisation>Location ensure that the location state and postcode match under the Australia Post website |
| 204648 | Country Identifier must not be 1100, 1101, 1102 or 1199 when Postcode is not a valid Australian postcode | When Postcode is 'OSPC', Country Identifier cannot be '1100', '1101', '1102' or '1199'. | Under Organisation>Location if the location postcode is value 'OSPC' then the location country must not be '1100', '1101', '1102' or '1199' |
| 20003 | Only one record is permitted for Training Organisation Delivery Location Identifier | Each record on the Training Delivery Location file must have a unique Training Organisation Delivery Location Identifier and each Training Organisation Delivery Location Identifier must appear only once in the file. | Under Organisation>Location ensure that each location code is unique |
| 204616 | Only one record is permitted for Training Organisation Delivery Location Name | No more than one record should exist for this Training Organisation Delivery Location Name | Under Organisation>Location ensure that each location name is unique |
| 20001 | Record must not be blank | The Training Organisation Delivery Location file must have at least one record. | Error will not occur in Wisenet |
| 204639 | Training Organisation Delivery Location Address must not be a PO BOX | The training delivery location Postcode must not be a Postbox Postcode. Location postcodes must relate to a physical address. | Under Organisation>Location the address must be a physical address |
| 20018 | Training Organisation Delivery Location Address must not be blank | The Address Street Name must not be blank. | Under Organisation>Location ensure that the address is not empty |
| 20020 | Training Organisation Delivery Location Address must not change | The Address details must not change for an existing unique Training Organisation Delivery Location Identifier. | Under Organisation>Location once an address has been assigned it cannot be changed |
| 20002 | Training Organisation Delivery Location Identifier must not be blank | The Training Organisation Delivery Location Identifier is mandatory in each record (cannot be blank). | Under Organisation>Location the location code must not be blank |
| 20005 | Training Organisation Delivery Location Name must not be blank | Each record on the Training Delivery Location file must contain a Training Organisation Deliver Location Name (the location name cannot be blank). | Under Organisation>Location the location name must not be blank |
| 20015 | Training Organisation Delivery Location Postcode must be a four digit number, or OSPC, or VIC | A Postcode must be a four digit number, or OSPC. | Under Organisation>Location ensure that the postcode is valid |
| 20016 | Training Organisation Delivery Location State must not be blank | The State Identifier must not be blank. | Under Organisation>Location ensure that the state is not empty |
| 20017 | Training Organisation Delivery Location Address must not be blank | The Address Street Number must not be blank. | Under Organisation>Location ensure that the address is not empty |
| 20019 | Training Organisation Delivery Location State must not be blank | The state identifier must be 99 when postcode is "OSPC". | Under Organisation>Location ensure that the state is 'Other (OS)' if the postcode is 'OSPC' |
| 20013 | Training Organisation Identifier must match the TOID in the NAT00010 | TheTraining Organisation Identifier ( TOID) must match the TOID in the Training Organisation (NAT00010) file. | Error will not occur in Wisenet |
Program File Errors
| Error/Warning ID | Error/Warning Message | Error Description | How to Fix |
|---|---|---|---|
| 303830 | ANZSCO Id must not be blank | ANZSCO Id must not be blank. | Under Courses field ANZSCO' must not be blank |
| 30011 | ANZSCO Identifier must be NONVET when VETFlag is N | If the VET Flag in the Course (NAT00030) file is set to 'N', the ANZSCO Identifier must be set to 'NONVET' | Under Courses if the course has a 'VET Flag' value of 'N' then field 'ANZSCO' must have value 'NONVET' |
| 30020 | ANZSCO Identifier must not be NONVET whenVET Flag is Y | The ANZSCO Identifier cannot be ‘NONVET’ if the VET Flag in the Course (NAT00030) file is set to ‘Y’. | Under Courses if the course has a 'VET Flag' value of 'Y' then field 'ANZSCO' must not have value 'NONVET' |
| 30008 | Course Field of Education must be between values 211-621 if Recognition Status is 11 | If the Qualification/Course Recognition Id is 11, the Qualification/Course Level of Education Id must be within the range 211 to 621. | Under Courses Field of Education must be between values 211-621 if Recognition Status is 11 |
| 304501 | Course in NAT00030 must also appear in NAT00120 ands NAT00130 | All Qualification/Course Identifiers in the NAT00030 must also exist in the Enrolment (NAT00120) and/or the Qualification Completed (NAT00130) file. | Error will not occur in Wisenet |
| 303848 | Field of Education must be between values 611-999 if Recognition Status is 14 | If Qualification/Course Recognition Identifier = 14 then the Qualification/Course Level of Education Identifier must be in the range 611-999 | Under Courses Field of Education must be between values 611-999 if Recognition Status is 14 |
| 304617 | If VET Flag is N then course must not appear in NAT00130 | Qualification completion records should only be reported in the NAT00130 for courses that have VET Flag = "Y". | Error will not occur in Wisenet |
| 30010 | Invalid ANZSCO Identifier | The ANZSCO Identifier must be valid (ie; match an ANZSCO Identifier from the master list which is based on the Australian and New Zealand Standard Classification of Occupations which is available from the ABS website www.abs.gov.au) | Under Courses enter the course and ensure field 'ANZSCO' has a correct value |
| 303725 | Invalid Field of Education Identifier | Qualification/Course Field of Education Identifier must be valid. | Under Courses field 'Field of Education Identifier' must be valid |
| 303999 | Invalid Field of Education Identifier | The Field of Education reported must match a value in ASCED classification available on the ABS website. | Under Courses field 'Field of Education' must contain the correct value or must not be blank |
| 30006 | Invalid Qualification Level | The Qualification/Course Recognition Identifier must be valid (ie match a value in the master list as specified in the Victorian VET Student Statistical Collection Guidelines). | Under Courses field 'Qualification Category' must contain the correct value or must not be blank |
| 304511 | Invalid Recognition Status or Course Code | Courses reported with Qualification Recognition Identifier 11 or 12 must exist on the register of nationally recognised training. training.gov.au provides details of nationally endorsed Training Packages (Qualification/Course Recognition Id code 11) or nationally accredited Courses (Qualification/Course Recognition Id code 12). | Under Courses ensure that field 'Recognistion Status' or 'Course Code' is correct |
| 30007 | Invalid Subject Field of Education Identifier | The Qualification/Course Level of Education Id must be valid (ie match a value in the master list which is based on the Level of Education component of the Australian Standard Classification of Edcuation, ASCED, which is available from the ABS website www.abs.gov.au). | Under Courses field 'Field of Education' must contain the correct value or must not be blank |
| 30016 | Level of Education Identifier must not be blank | The Qualification/Course Level of Education Identifier must not be blank. | Under Courses enter the course and ensure that field 'Qualification Category' is not blank |
| 30023 | Level of Education must be 991 | For Skillsets the Qualification/Course Level of Education Identifier must be 991. | Under Courses enter the course and ensure that field 'Level of Education' is 991 |
| 30005 | Nominal Hours must be in 4 digit format | Nominal Hours in the Course (NAT00030) file must be in 4 digit format. | Under Courses the nominal hours cannot exceed 4 digits |
| 303401 | Nominal Hours must not be blank or exceed 9999 hours | Qualification/Course nominal hours should be between 0 and 9999 hours. | Under Courses field 'Nominal Hours' must not be blank or exceed 9999 hours |
| 30015 | Nominal Hours must not be empty if Recognitions Status is 14 | If Qualification/Course Recognition Identifier = 14, Nominal Hours in the Course (NAT00030) file, must not equal 0000 | Under Courses ensure that the Nominal Hours is not empty when the Recognition Statusis 14 |
| 30002 | Only one record is permitted | Each record on the Course (NAT00030) file must have a unique Qualification/Course Identifier must occur only once in the Course file. | Under Courses ensure only one record appears |
| 30022 | Recognition Identifier can only be 13 when the coutrse is a skillset | The Qualification/Course Identifier must be a recognised Skill Set in TGA when the Qualification/Course Recognition Identifier is "13". | Under Courses enter the course and ensure that field 'Recognition ID' is 13 when the course is a skillset |
| 30021 | Recognition Identifier must be 13 | Qualification/Course Recognition Identifier must be 13 when the Qualification/Course Identifier is a Skill Set in TGA. | Under Courses enter the course and ensure that field 'Recognition ID' is 13 |
| 30017 | Recognition Identifier must not be blank | The Qualification/Course Recognition Identifier must not be blank. | Under Courses enter the course and ensure that field 'Recognition ID' is not blank |
| 30001 | Record must not be blank or contain spaces | The Qualification/Course Identifier is mandatory for each record in the Course (NAT00030) file and must not be blank. | Under Courses enter the course and ensure that field 'Recognition Status' does not contain value '14 -Other Courses' |
| 30004 | Record must not be blank or contain spaces | The Qualification/Course Name is mandatory for each record in the Course (NAT00030) file and must not be blank. | Error will not occur in Wisenet |
| 30313 | Record must not contain spaces | The Qualification/Course Identifier must not contain spaces. | Error will not occur in Wisenet |
| 303851 | VET Flag must be Y if Field of Education is less than 621 | Qualification/Course Level of Education Identifier is less than 621, indicating the course is a VET course, but the VET Flag is not 'Y'. | Under Courses if the course has a 'Field of Education' value less than 6214 then field 'VET Flag' must be Y |
| 304515 | VET Flag must be Y if Recognition Status is 11 or 12 | If Qualification/Course Recognition Identifier is 11 or 12 then VET Flag must be "Y". | Under Courses if field 'Recognition Status' is 11 or 12 then field 'VET Flag' must be Y |
| 30012 | VET Flag must be Y or N | The VET Flag must be valid (ie; either 'Y' or 'N') | Under Courses enter the course and ensure that field 'VET Flag' is not empty |
Subject File Errors
| Error/Warning ID | Error/Warning Message | Error Description | How to Fix |
|---|---|---|---|
| 60005 | Invalid Subject Field of Education Identifier | The Module/Unit of Competency Field of Education Identifier must be valid (ie; match a Qualification field of education within the master list). | Under Units field 'Field of Education' must contain the correct value or must not be blank |
| 60312 | Invalid Unit Field of Education Identifier | Providers must not use broad Field of Education codes for the Field of Education Id in the Module/Unit of Competency (NAT00060) file - that is, the last 2 digits for the field of education must not be zero. Field of Education is a component of the Australian Standard Classification of Edcuation, ASCED, which is available from the ABS website www.abs.gov.au | Under Units field 'Field of Education' must contain the correct value or must not be blank |
| 60007 | Nominal Hours must be in 4 digit format | Nominal Hours in the Module (NAT00060) file must be four digits. | Under Units the nominal hours cannot exceed 4 digits |
| 603420 | Nominal Hours must not be blank or over 1500 hours | Module nominal hours must be between 0000 and 1500 | Under Units field 'Nominal Hours' must not be blank or exceed 1500 hours |
| 60010 | Nominal Hours must not equal 0000 | If the Module/Unit of Competency Identifier does not exist in module master lists (based on Training Package units of competency and modules that form part of nationally accredited courses) then Nominal Hours must not equal '0000'. | Under Units the nominal hours cannot be blank |
| 60002 | Only one record is permitted for Unit Identifier | The Module/Unit of Competency Identifier must be unique in the Module (NAT00060) file and must only appear once. | AVETMISS: Duplicate Units |
| 60004 | Record must not be blank | The Module/Unit of Competency Name is mandatory for each record in the Module (NAT00060) file and must not be blank. | Error will not occur in Wisenet |
| 60001 | Record must not be blank or contain spaces | The Module/Unit of Competency Identifier is mandatory for each record in the Module (NAT00060) file and must not be blank. | Error will not occur in Wisenet |
| 60003 | Record must not be blank or contain spaces | Module/Unit of Competency Flag must be 'C' or 'M' | Under Units field 'unit of competency' must not be blank |
| 60009 | Subject Identifier must exist on the TGA master list of Units of Competency if Subject Flag = C | Where a subject identifier exists in the master list of subjects that form part of a training package qualification the subject name must match the subject name in the master list. | Under Units if field 'Unit of Competency' is 'Unit of Competency' then unit Code and Description must exist in the TGA master list |
| 60301 | Unit Code must not contain spaces | The Module/Unit of Competency Identifier must not contain spaces. | Error will not occur in Wisenet |
| 604516 | Unit of Competency Flag must be C | A record on the NAT00060 (NAT00060) file cannot be identified as a module if that record's Module/Unit of Competency Identifier exists on the national list of all units of competency that are specified in a nationally endorsed Training Package. | Under Units field 'Unit of Competency' must be 'Unit of Competency' |
| 60011 | Unit of Competency must not be blank | The Module/Unit of Competency Field of Education Identifier must not be blank. | Under Units field 'Unit of Competency' must not be blank |
| 60012 | Subject/Unit of Competency Identifier is not valid. | The Subject/Unit of Competency Identifier is not valid. | Under Units field 'Unit of Competency' must have a valid ID |
| 60006 | VET Flag must be Y or N | The VET Flag must be valid (ie; either 'Y' or 'N') | Under Units field 'VET Flag' must not be blank |
| 603416 | VET Flag must be Y when Unit of Competency Flag is C | If the Module/Unit of Competency Flag is set to C, the VET Flag must be set to Y as all units of competency are of vocational intent. | Under Units if field 'Unit of Competency' is 'Unit of Competency' then field 'VET Flag' must be 'Y' |
Client File Errors
| Error/Warning ID | Error/Warning Message | Error Description | How to Fix |
|---|---|---|---|
| 80001 | The Client Identifier in the Client (NAT00080) file is mandatory, it must not be blank. | ||
| 80002 | Each record on the Client (NAT00080) file must contain a unique Client Id and each Client Id must appear no more than once in the Client file. | ||
| 80003 | The Client Identifier on the Client (NAT00080) file must also exist on the Enrolment (NAT00120) and/or the Qualification Completed (NAT00130) file. | ||
| 80004 | Highest School Level Completed on the Client (NAT00080) file must be valid (ie; must match a level in the master list as specified in the Victorian VET Student Statistical Collection Guidelines). | ||
| 80005 | Gender on the Client (NAT00080) file must be valid (ie; M or F or X or @). | ||
| 80006 | The Date of Birth on the Client (NAT00080) file must be valid (8 digits in the format DDMMYYYY as specified in the Victorian VET Student Statistical Collection Guidelines). | ||
| 80007 | The Date of Birth must not be in the future or too far in the past. | ||
| 80008 | For postcodes other than @@@@ or OSPC, the Postcode must be consistent with the Address - Suburb, Locality or Town (i.e. match a postcode/description in the master list). | ||
| 80009 | The Indigenous Status Identifier on the NAT00080 file must be valid (ie; either 1, 2, 3, 4 or @). | ||
| 80010 | The Main Language Other Than English Spoken at Home Identifier on the Client (NAT00080) file must be valid (ie; match a Main Language Other Than English Spoken at Home Identifier from the master file). | ||
| 80011 | The Labour Force Status Identifier must be valid (match a valid Labour Force Status Identifier as specified in the Victorian VET Student Statistical Collection Guidelines, namely 01 - 08 or @@). | ||
| 80013 | The Disability Flag on the Client (NAT00080) file must be valid (ie; either 'Y', 'N' or '@'). | ||
| 80014 | If the Disability Flag on the Client (NAT00080) file is 'Y', disability records must exist for this client on the Client Disability (NAT00090) file. | ||
| 80016 | The Prior Educational Achievement Flag on the Client (NAT00080) file must be valid (ie; either 'Y', 'N', or '@'). | ||
| 80017 | If the Prior Educational Achievement Flag on the Client (NAT00080) file is 'Y' prior educational achievement records must exist for this client on the Client Prior Education Achievement (NAT00100) file. | ||
| 80019 | The AT School Flag on the Client (NAT00080) file must be valid (ie either 'Y', 'N', or '@'). | ||
| 80023 | The VSN must be null or 9 digits and must comply with the VSN generation algorithm. | ||
| 80030 | A Postcode must be OSPC, @@@@ or a valid four digit number except 0000. | ||
| 80039 | VSN must be valid (9 digits or null). | ||
| 80040 | The Country Identifier must not be blank. | ||
| 80041 | The Highest School Level Completed must not be blank. | ||
| 80042 | The Indigenous Status Identifier must not be blank. | ||
| 80043 | The Labour Force Status Identifier must not be blank. | ||
| 80044 | The Main Language Other Than English Spoken at Home Identifier must not be blank. | ||
| 80045 | The Name for Encryption must not be blank. | ||
| 80047 | Date of Birth is missing for a student who commenced on or after 1/1/2010 and is a government funded student or domestic fee for service client. | ||
| 80048 | The Client Id must be unique to an individual client. | ||
| 80049 | For every Student (ClientID) on the NAT80 file where the Indigenous Status Identifier is 1, 2 or 3, the Country Identifier must be 1100, 1101, 1102 or 1199. | ||
| 80050 | Students with a degree or diploma should not still be at school. If the Prior Educational Achievement Identifier in the NAT00100 is coded 008, 410 or 420, then the AtSchoolFlag in the NAT00080 should be "N". | ||
| 80051 | A valid Victorian Student Number (VSN) must be entered for all Victorian students enrolled in any accredited or government funded training where the student is aged under 25. | ||
| 80052 | The client has not been identified in the Client (NAT00080) file as disabled "Y" but a disability type record has been provided for this client in the Disability (NAT00090) file. | ||
| 80053 | The state identifier must be 99 when the postcode is OSPC. | ||
| 80054 | The Postcode must be "OSPC" when State Identifier is "99". | ||
| 80057 | The Address Street Number must not be blank when postcode is not "OSPC" or "@@@@". | ||
| 80058 | The Address Street Name must not be blank when postcode is not "OSPC" or "@@@@". | ||
| 80059 | It is expected that a student be over 14 years of age to be enrolled in VET training activity. | ||
| 80060 | The State Identifier must not be blank. | ||
| 80062 | A record must exist in the NAT85 for each client reported in theNAT80 | ||
| 80063 | Address details for the student could not be fully geocoded – the address may be partially invalid or has missing details | ||
| 80064 | More than 10 students have been reported as residing in the same location. Please ensure that the correct student details have been provided. | ||
| 80065 | A Unique Student Identifier must be 10 characters alphanumeric. Refer to the Victorian VET Student Statistical Guidelines for full description. | ||
| 80066 | A Unique Student Identifier or valid USI exemption code must be reported for any nationally recognised training. | ||
| 80067 | The Unique Student Identifier must be unique. | ||
| 80068 | The Client Industry of Employment must be a valid value as specified in the Victorian VET Student Statistical Collection Guidelines. | ||
| 80069 | The Client Occupation Identifier must be a valid value as specified in the Victorian VET Student Statistical Collection Guidelines. | ||
| 80070 | A Unique Student Identifier or valid USI Exemption Code must be reported for any nationally recognised training where Date Program Completed in or after 2015 and Issue Flag is "Y". | ||
| 80071 | Address details for the student could not be geocoded | ||
| 80072 | USI exemption code ‘INTOFF’ must only be reported for training that is delivered offshore. | ||
| 80074 | Survey contact status on the Client (NAT00080) file must be a valid value and must not be blank. |
Client Postal Details File Errors
| Error/Warning ID | Error/Warning Message | Error Description | How to Fix |
|---|---|---|---|
| 85047 | Address Name must not be blank if postcode is not OSPC, or @@@@ | The Address Street Name must not be blank when postcode is not “OSPC”, or “@@@@” (or the Address Postal Delivery Box and Address Postal – Suburb, Locality or Town fields are blank). | Under Client Personal Details field 'Permanent Address' must not be empty if field 'Permanent Address Postcode' is OSPC |
| 85046 | Address Number must not be blank if postcode is not OSPC, or @@@@ | The Address Street Number must not be blank when postcode is not “OSPC”, or “@@@@” (or the Address Postal Delivery Box and Address Postal – Suburb, Locality or Town fields are blank). | Under Client Personal Details field 'Permanent Address Number' must not be empty if field 'Permanent Address Postcode' is OSPC |
| 85044 | Address Postcode must be OPSC when Address State is Other (OS) | The state identifier must be 99 when postcode is "OSPC". | Under Client Personal Details field 'Permanent Address Postcode' must be OSPC if field 'Permanent Address State' is Other (OS) |
| 85045 | Address State must be Other (OS) when Address Postcode is OPSC | The Postcode must be "OSPC" when State Identifier is "99". | Under Client Personal Details field 'Permanent Address State' must be Other (OS) if field 'Permanent Address Postcode' must be OSPC if field |
| 85049 | Address Suburb and Postcode in combination must match the postcode reference list | For postcodes other than @@@@ or OSPC, the Postcode must be consistent with the Address Postal - Suburb, Locality or Town (ie; match a postcode/description in the master list). | Under Client Personal Details fields 'Permanent Address Suburb' and 'Permanent Address Postcode' must match the Australia Post website |
| 85051 | Invalid Client Telephone Number | The Telephone Number – Mobile must be a valid format | Under Client Personal Details field 'Telephone (h)' must be valid |
| 853705 | Address Suburb and Postcode in combination must match the postcode reference list | Postcode must match Australia Post postcode | Under Client Personal Details fields 'Permanent Address Suburb' and 'Permanent Address Postcode' must match the Australia Post website |
| 853830 | Address Suburb and State must not be blank unless Postcode is @@@@ or OSPC | The Address Postal – Suburb, Locality or Town can only be blank when the postcode is @@@@ or OSPC. | Under Client Personal Details fields 'Permanent Address Suburb' and 'Permanent Address Sate' must not be blank unless Postcode is 0000, @@@@ or OSPC |
| 85041 | Client First Given Name must not be blank | Client First Given Name must not be blank. | Error will not occur in Wisenet |
| 85043 | Client Surname Name must not be blank | Client Last Name must not be blank. | Error will not occur in Wisenet |
| 85048 | Invalid Client Email | The E-mail address must be a valid format. | Under Client Personal Details field 'Email' must be valid empty if field 'Permanent Address Postcode' is OSPC |
| 85030 | Invalid Postcode | A Postcode must be OSPC, @@@@ or a valid four digit number except 0000 | Under Client Personal Details field 'Postal Address Postcode' must be 4 numeric characters, OSPC for Overseas students or @@@@ |
| 85010 | Only one record is permitted for Client Identifier | Each record on the Client Postal Details (NAT00085) file must contain a unique Client Id. | Error will not occur in Wisenet |
| 85001 | Record must not be blank or contain spaces | The Client Identifier in the Client Postal Details (NAT00085) file must have an associated record in the Client(NAT00080) file. | Error will not occur in Wisenet |
| 85042 | Record must not be blank or contain spaces | The Client Identifier in the Client (NAT00085) file is mandatory, it must not be blank. | Error will not occur in Wisenet |
Disability File Errors
| Error/Warning ID | Error/Warning Message | Error Description | How to Fix |
|---|---|---|---|
| 90001 | Client in NAT00090 must also appear in NAT00080 | The Client Identifier in the Client Disability (NAT00090) file must also exist in the Client (NAT00080) file. | Error will not occur in Wisenet |
| 90003 | Client must appear in NAT00090 | The Client Identifier in the Client (NAT00090) file is mandatory, it must not be blank. | Error will not occur in Wisenet |
| 904000 | Client must not appear in NAT00090 if Disability Flag is not Yes | Records must not exist on the Client Disability (NAT00090) file when the student is identified as having no disability on the Client (NAT00080) file. | Error will not occur in Wisenet |
| 90004 | Disability Type must not be blank | The Disability Type Identifier must not be blank. | Under Client Demographics field 'Disability' must not be blank if field 'Disability Flag' is Yes |
| 90002 | Invalid Disability Type | The Disability Type Identifier on the Client Disability (NAT00090) file must be valid. Either 11, 12, 13, 14, 15, 16, 17, 18, 19 or 99. | Error will not occur in Wisenet |
Client Prior Educational Achievement File Errors
| Error/Warning ID | Error/Warning Message | Error Description | How to Fix |
|---|---|---|---|
| 100001 | Client in NAT00100 must appear in NAT00080 | The Client Identifier on the Client Prior Educational Achievement (NAT00100) file must have an associate record in the Client (NAT00080) file. | Error will not occur in Wisenet |
| 100004 | Duplicate Client ID | Each record on the Client Prior Educational Achievement (NAT00100) file must contain a unique Client Identifier. | Error will not occur in Wisenet |
| 100003 | Invalid Prior Ed Identifier | Each record on the Client Prior Educational Achievement (NAT00100) file must contain a unique Prior Educational Achievement Identifier. | Under Client Demographics field 'Prior Ed Identifier' requires a unique value if 'Prior Ed Flag' is set to Yes |
| 100002 | Invalid Prior Education Achievement value | The Prior Educational Achievement Identifier on the Client Prior Educational Achievement (NAT00100) file the must be either 008, 410, 420, 511, 514, 521, 524 or 990. | Error will not occur in Wisenet |
| 1004001 | Prior Ed Flag is No however Prior Ed Achieved is not blank | Prior Educational Achievement records exist for this client on the NAT00100 file but the Prior Educational Achievement Flag for this Client Id on the Client (NAT00080) file is not Y. | Error will not occur in Wisenet |
| 100005 | Prior Ed Flag must not be blank | The Prior Educational Achievement Identifier must not be blank. | Under Client Demographics field 'Prior Ed Flag' must not be blank |
| 100006 | Prior Ed Flag must be valid | The Prior Education Achievement Recognition Identifier must be valid, as specified in the Victorian VET Student Statistical Collection Guidelines. | Under Client Demographics field 'Prior Ed Flag' must not be blank and must be valid |
Enrolment File Errors
| Error/Warning ID | Error/Warning Message | Error Description | How to Fix |
|---|---|---|---|
| 1203251 | Activity End Date is after the Collection Year End Date therefore Outcome Identifier - National must be 70 | If the Enrolment Activity End Date is after the collection period end date, the Outcome Identifier - National must be 70 or 50. | Under Client Unit Enrolment if field 'End Date' is after the collection period year then field 'Outcome (OC)' must have a value of '70 - Continuing Enrolment' |
| 1203252 | Activity End Date is qual to the Collection Year End Date therefore Outcome Identifier - National must not be 70 | If the Enrolment Activity End Date on the Enrolment (NAT00120) file is less than or equal to the collection period end date therefore the Outcome Id - National must NOT be 70. | Under Client Unit Enrolment if field 'End Date' is equal to the collection period year then field 'Outcome (OC)' must not have a value of '70 - Continuing Enrolment' |
| 120006 | Activity End Date must be in format DDMMYYYY | The Enrolment Activity End Date must have a valid format of DDMMYYYY. | Under the Client Unit Enrolment field 'End Date' must not be blank |
| 120007 | Activity End Date must not be before the Collection Period Start Date | The Enrolment Activity End Date must not be earlier than the collection period | Error will not occur in Wisenet |
| 120005 | Activity Start Date must be in format DDMMYYYY | The Enrolment Activity Start Date must have a valid format of DDMMYYYY. | Under the Client Unit Enrolment field 'Start Date' must not be blank |
| 120009 | Activity Start Date must not be after the Collection Period Start Date | The Enrolment Activity Start Date cannot be later than the Enrolment Activity End Date. | Error will not occur in Wisenet |
| 120008 | Activity Start Date must not be before the Collection Period Start Date | The Enrolment Activity Start Date must not be later than the collection period end date. | Error will not occur in Wisenet |
| 120067 | Actual Hours cannot be greater than Suprvised Hours | Hours attended on the Enrolment (NAT00120) file cannot be greater then the Scheduled Hours on the Enrolment (NAT00120) file. | Under Client Course Enrolment field 'Act Hrs' must not be greater than 'Sup Hrs' |
| 120044 | Client ID must appear in NAT00120 | The Client Identifier in the Enrolment (NAT00120) file is mandatory, it must not be blank. | Error will not occur in Wisenet |
| 120028 | Client Identifier must not be blank based on linked Funding Source - State | The Funding Source Identifier - State Training Authority indicates that the student is undertaking their training as an apprentice or trainee. A valid Client Identifier - Australian Apprenticeships must be provided. | Under Client Personal Details field 'Apprenticeship Identifier' must not be blank |
| 120099 | The associated course Id and the current course cannot be the same code. The associated course ID is the course prior to the current course. | If reporting an Associated Course Identifier, the Associated course must be a course that has superseded the CourseIdentifier reported. | Check if the 'Previous Course Identifier' is referring to a superseded course; OR Remove the *Previous Course Identifier* against the course enrolment. |
| 120002 | Client in NAT00120 must appear in NAT00080 | The Client Identifier on the Enrolment (NAT00120) file must also exist in the Client (NAT00080) file. | Error will not occur in Wisenet |
| 120078 | Client Unit Hourly Fee must not be blank | Client Tuition field must be reported for all government subsidised training that is not Recognition of Current Competency or Credit Transfer. | Set/Update Client Tuition Fee |
| 120076 | Client Unit Start Date should not be before the Course Commencement Date | The Enrolment Activity Start Date should not be before the Course Commencement Date. | Error will not occur in Wisenet |
| 1204620 | Client Identifier - Apprenticeships must not be blank when there is a Training Contract Identifier | Client Identifier - Australian Apprenticeships must not be blank when the client has a Training Contract Identifier - Australian Apprenticeships | Under Client Course Enrolment field 'Registration ID' must contain a value when Clientfield 'Ref External' is not blank. Field 'Registration ID' is used to collect the Training Contract ID and field 'Ref External' is used to collect the Client ID for apprentices |
| 120016 | Commencing Course ID must be 8 when Course does not appear in NAT00120 | If the Qualification/Course Identifier on the Enrolment (NAT00120) file is blank, the Commencing Course Identifier must be 8 (nodule only enrolment). | Under the Client Course Enrolment field 'Commencing Course ID' Must be set to 8. This field can also be updated in bulk for multiple students. AVETMISS: Bulk update Commencing Course ID |
| 120045 | Commencing Course Identifier must not be blank | The Commencing Course Identifier must not be blank. | Under the Client Course Enrolment field 'Commencing Course ID' Must not be blank. This field can also be updated in bulk for multiple students. AVETMISS: Bulk update Commencing Course ID |
| 120070 | Course Code must be consistant for all Units | For all units/modules that make up a course enrolment (that is groups of units/modules that have the same Client Id, Qualification/Course Id and Course Commencement Date combination), the Commencing Course ID must be consistent for all units/modules within that course enrolment. | Under Client Course Enrolment all units must be linked to the same course |
| 120071 | Client Id "Warning - 120071 - "Client RefInternal" | For client enrolled in Course Id "Course Code" and Module/Unit of Competency Id "Unit Code" the Scheduled Hours is "70" which is more than two times the Module Nominal Hours “0” | You can update the nominal hour in Course Offer> Select the Course Offer> Unit Offers> Select the Unit Offer> Edit and update the Nominal hours. Or, you can ignore the warning |
| 120054 | Course Commencement Date must be in format DDMMYYYY | The Course Commencement Date is a mandatory field and must be a valid date format DDMMYYYY | Error will not occur in Wisenet |
| 120080 | Course Identifier must be blank | Associated Course Identifier must be blank. | Under the Client Course Enrolment field 'Commencing Course ID' must be value 3 or 4. This field can also be updated in bulk for multiple students. AVETMISS: Bulk update Commencing Course ID |
| 120004 | Course in NAT00120 must appear in NAT00030 | The Qualification/Course Identifier on the Enrolment (NAT00120) file must also exist in the Course (NAT00030) file. | Error will not occur in Wisenet |
| 120046 | Delivery Mode Identifier must not be blank | The Delivery Mode Identifier must not be blank. | Under the Client Unit Enrolment field 'Fund Source - State' must not be blank. This field can also be updated in bulk for multiple students. Enrol: Bulk update Unit Offer Enrolments |
| 120061 | Duplicate Enrolment | A duplicate enrolment cannot exist in the Enrolment (NAT00120) file. A duplicate enrolment is identified where for a given Client Id, Qualification/Course Id, Module/Unit of Competency Id and Course Commencement Date, there are two or more records on the file that have the same Enrolment Activity Start Date and/or the same Enrolment Activity End Date. | Client cannot be enrolled into multiple course offer with the same units, unit dates and course commencement date |
| 120035 | Eligibility Exemption Identifier must be 'N' | If Course Commencement Date is earlier then than 1st July 2009, the Eligibility Exemption Identifier must be 'N' | Under Client Course Enrolment field 'Eligibility Exemption' must not be ticked |
| 120036 | Eligibility Exemption Identifier must be 'N' | If Funding Source - State Training Authority code relates to fee for service activity, the Eligibility Exemption Identifier must be N. | Under Client Course Enrolment field 'Eligibility Exemption' must not be ticked |
| 120037 | Eligibility Exemption Indicator Identifier must be valid (Y or N) | Eligibility Exemption Indicator Identifier must be valid (Y or N) | Error will not occur in Wisenet |
| 120047 | Fee Exemption must not be blank | The Fee Exemption/Concession Type Identifier must not be blank. | Under the Client Unit Enrolment field 'Fund Source - National' must not be blank. This field can also be updated in bulk for multiple students. Enrol: Bulk update Unit Offer Enrolments |
| 120081 | Funding Source - National must be 30 if Postcode on the Client file is OSPC | National Funding Source Code must be "30" (International Full Fee-Paying student) when training delivery is overseas. | "Under the Client Unit Enrolment if field 'Fund Source -National' has an incorrect value of '30 - International full fee-paying client' then the value must be changed. This field can also be updated in bulk for multiple students. Enrol: Bulk update Unit Offer EnrolmentsIf value '30 - International full fee-paying client' is correct then Client Personal Details field 'Permanent Address State' must have a value of 'Other (OS)' and field 'Permanent Address Postcode' must have a value of 'OSPC' |
| 120048 | Funding Source - National must not be blank | The Funding Source Identifier - National must not be blank. | Under the Client Unit Enrolment field 'Fund Source - National' must not be blank. This field can also be updated in bulk for multiple students. Enrol: Bulk update Unit Offer Enrolments |
| 120043 | Funding Source - State must not be blank | The Funding Source Identifier - State Training Authority must not be blank. | Under the Client Unit Enrolment field 'Fund Source - State' must not be blank. This field can also be updated in bulk for multiple students. Enrol: Bulk update Unit Offer Enrolments |
| 1204643 | If Course is blank then Client ID and Training Contract ID must be blank | The Client Identifier - Australian Apprenticeships and Training Contract Identifier - Australian Apprenticeships fields on the Enrolment (NAT00120) file must be blank when the Qualification/Course Identifier is blank. | Unit of competency or module enrolment only' then fields 'Registration ID' and 'Ref External' must be blank |
| 1204621 | If Training Contract Identifier is not blank, the corresponding Level of Education Identifier in the Program file must be in range 0 to 599 | If the Training Contract Identifier - Australian Apprenticeships on the Enrolment (NAT00120) file is not blank, the corresponding Qualification/Course Level of Education Identifier on the Course (NAT00030) file must be in the range 0 to 599 . | Under Client Course Enrolment if field 'Registration ID' is not blank then Course field 'Qualification Category' must have appropriate value. |
| 120095 | Delivery Provider ABN " is invalid | For Client Id "Client RefInternal" enrolled in Qualification/Course ID "Course Code" and Course Commencement Date "Course Offer Start Date" the Delivery Provider ABN " is invalid | Update the ABN number (in Workplaces) for the Delivery Organisation assigned to the Unit Enrolment. |
| 1204623 | If Training Contract Identifier is not blank, the corresponding Program Recognition Identifier in the Program file must be 11 or 12 | If the Training Contract Identifier - Australian Apprenticeships on the Enrolment (NAT00120) file is not blank, the corresponding Qualification/Course Recognition Identifier on the Course (NAT00030) file must be 11 or 12. | Under Client Course Enrolment if field 'Registration ID' is not blank then Course field 'Recognition Status' must have appropriate value. |
| 120040 | Industry code must not be blank if Funding Source Identifier - State is LSG, PSG or SSG | The Industry code cannot be NULL if the Funding Source Identifier - State Training Authority relates to the Skills for Growth initiative (ie LSG, PSG or SSG). | Under Client Personal Details field 'Client Position' must not be blank |
| 120055 | Invalid Activity Start Date | Your submission includes modules/units of competency which have an Enrolment Activity Start Date after [current collection year] which have been identified as new course commencements. This indicates you are trying to submit data for [collection year+1]. SVTS is not yet open for [collection year +1] data submission | Error will not occur in Wisenet |
| 120034 | Invalid ANZSIC Code | ANZSIC Industry code must be valid 2 digit number or blank. Refer to the Victorian VET Student Statistical Collection Guidelines for valid codes. | Error will not occur in Wisenet |
| 120042 | Invalid ANZSIC Code | The ANZSIC reported is not a valid ANZSIC code. Refer to the Victorian VET Student Statistical Collection Guidelines for valid codes. | Error will not occur in Wisenet |
| 120030 | Invalid Client Identifier | The Client Identifier - Australian Apprenticeships (CIAA) must be 10 characters long. For Victorian apprentices the CIAA must contain only 10 digits. It must not contain the characters A to Z or other special characters such as a slash or dash unless the Funding Source Code - State Training Authority relates to fee for service or interstate apprentices (Z75, Z70, S). | Under Client Personal Details field 'Ref External' must be valid |
| 120079 | Invalid Client Unit Hourly Fee | The Client Tuition Fee value reported must not exceed the maximum allowable value for the course. | Set/Update Client Tuition Fee |
| 120015 | Invalid Commencing Course ID | The Commencing Course Identifier must be valid ( 3, 4 or 8) | Under the Client Course Enrolment field 'Commencing Course ID' Must not be blank. This field can also be updated in bulk for multiple students. AVETMISS: Bulk update Commencing Course ID |
| 120056 | Invalid Commencing Course ID | Modules with a Course Commencement Date in the current collection year have been identified as continuing course enrolements. This indicates you are trying to submit data for the next collection year and SVTS is not yet open for these data submissions. | Under the Client Course Enrolment field 'Commencing Course ID' must be value 3. This field can also be updated in bulk for multiple students. AVETMISS: Bulk update Commencing Course ID |
| 120053 | Invalid Contract Code | The purchasing contract identifier must be an integer or blank except where Funding Source Code Identifier - State Training Authority is S, Z70 or Z75. | Under Organisation>Contract the contract code will need to be changed to '000' |
| 120057 | Invalid Contract Code | Your upload includes modules with a Purchasing Contract Id that relates to the next collection year or a future collection year. SVTS is not yet open for these data submissions. The Purchasing Contract Identifier must relate to a past or current collection year, it cannot relate to a collection year in the future. | Under the Client Unit Enrolment field 'Training Schedule' must be valid. This field can also be updated in bulk for multiple students. Enrol: Bulk update Unit Offer Enrolments |
| 120019 | Invalid Fee Exemption | The Fee Exemption/Concession Type Identifier must be valid (refer to the Victorian VET Student Statistical Collection Guidelines for full list and description of valid codes). | Under the Client Unit Enrolment field 'Fee Exemption' must not be blank or is invalid. This field can also be updated in bulk for multiple students. Enrol: Bulk update Unit Offer Enrolments |
| 1203742 | Invalid Funding Source - National | The Funding Source - National in the Enrolment (NAT00120) file must be valid (11, 13, 15, 20, 30,80). | Under the Client Unit Enrolment field 'Fund Source - National' must not be blank. This field can also be updated in bulk for multiple students. Enrol: Bulk update Unit Offer Enrolments |
| 120059 | Invalid Funding Source - National or Funding Source - State | The Funding Source Id - National is not consistent with the Funding Source Id - State Training Authority. | Under the Client Unit Enrolment field 'Funding Source - State' or 'Funding Source - State' must be valid. This field can also be updated in bulk for multiple students. Enrol: Bulk update Unit Offer Enrolments |
| 120058 | Invalid Outcome code | A valid final Outcome identifier (National) must be entered for all units schedules for completion in the current year by the final upload for the collection year. | Update Unit Outcome Code to be either 30 (NYC), 40 (Withdrawn) or any valid outcome code for unit enrolments which end dare has passed. |
| 120018 | Invalid Funding Source - State | The Funding Source Idenitifier - State Training Authority must be a valid value. Valid values are published in the Victorian VET Student Statistical Collection Guidelines. | Under the Client Unit Enrolment field 'Fund Source -State' must not be blank or is invalid. This field can also be updated in bulk for multiple students. Enrol: Bulk update Unit Offer Enrolments |
| 120083 | Invalid Prior Educational Achievement Identifier | This student has enrolled in a Foundation Course but has Prior Education of Diploma or above. | Under the Client Demographic page field 'Prior Ed Flag' must be valid |
| 120023 | Invalid Scheduled Hours | Scheduled Hours must be valid (0000-9999) | Under the Client Unit Enrolment field 'Sup Hrs' must not be blank or exceed 9999 hours |
| 120021 | Invalid Study Reason Identifier | The Study Reason Identifier must be valid (eg '01', '02', '03', '04', '05', '06', '07', '08', '11', '12', '@@'). Refer to the Victorian VET Student Statistical Collection Guidelines for full list and description of valid codes. | Under Client Course Enrolment field 'Study Reason' must not be blank |
| 120051 | Invalid Study Reason Identifier | The Study Reason Identifier must not be blank. | Under Client Course Enrolment field 'Study Reason' must not be blank |
| 120029 | Invalid Training Contract Identifier | The Training Contract Identifier - Australian Apprenticeships (TCIAA) must be 10 characters long in your Enrolment (NAT00120) file. For Victorian apprentices this TCIAA identifier must contain only 8 digits. It must not contain the characters A to Z or other special characters such as a slash or dash unless the Funding Source Code - State Training Authority relates to fee for service or interstate apprentices (Z75, Z70, S). | Under Client Course Enrolment field 'Registration ID' must be valid |
| 120520 | Invalid Training Contract Identifier | A valid Training Contract Identifier - Australian Apprenticeships (DELTA Training Agreement number) must be provided for funded enrolments for Apprentices and Trainees. This only applies to enrolments with a Funding Source Id - State Training Authority that identifies that the student is being funded under an Apprentice/Trainee funding program. | Under Client Course Enrolment field 'Registration ID' must be valid |
| 120010 | Invalid Delivery Mode Identifier | The Delivery Mode Identifier on the Enrolment (NAT00120) must be valid (refer to the Victorian VET Student Statistical Collection Guidelines for valid codes, eg 10, 20, 30, 40, 90). | Under the Client Unit Enrolment field 'Delivery Mode' must not be blank. This field can also be updated in bulk for multiple students. Enrol: Bulk update Unit Offer Enrolments |
| 120012 | Invalid Outcome Identifier - National | The Outcome Identifier - National must be a valid (refer to the Victorian VET Student Statistical Collection Guidelines for valid codes, eg 20, 30, 40, 50, 51, 52, 53, 54, 60, 70, 81, 82 or 90) | Under the Client Unit Enrolment field 'Outcome (OC)' must be correct based on the unit 'End Date' |
| 120073 | Outcome code must be 40 | Withdrawals from Government funded training must be reported with Outcome Identifier – National code 40 | Under Client Course Enrolment field 'Outcome (AV)' must be 40 |
| 120022 | Outcome Identifier - National is 60 therefore Scheduled Hours must be 0 | If Outcome Identifier - National = 60, the Scheduled Hours must be 0000 | Under the Client Unit Enrolment field 'Outcome' has a vlaue of '60 - Credit Transfer' then field 'Sup Hrs' must have a value of '0' |
| 120050 | Outcome Identifier - National must appear in NAT00120 | The Outcome Identifier - National must not be blank. | Error will not occur in Wisenet |
| 120011 | Outcome Identifier - National must be 51, 52, 60 or 70 when Delivery Mode Identifier is 90 | If the Delivery Mode Identifier is 90 the Outcome Identifier - National must be 50,51, 52, 53, 54 or 60. | "Not applicable - recognition of prior learning/ recognition of current competency/ credit transfer' then field 'Outcome (OC)' must have a value of '51', '52', '60' or '70'.This can be completed per student, see Course Offers: Update multiple & single unit outcome codes or This can be completed for multiple students in bulk, see: Enrol: Bulk update Unit Offer Enrolments" |
| 120082 | Specific Funding Identifier must be blank | Specific Funding Identifier in NAT00120 must be blank. | Under the Client Unit Enrolment value 'Specific Funding Identifier' must be blank. This field can also be updated in bulk for multiple students, see: Enrol: Bulk update Unit Offer Enrolments |
| 1203253 | Time between Activity End Date and Activity Start Date must not be greater than 5 years | Time between Enrolment Activity End Date and Enrolment Activity Start Date must not span more than 5 years | Under the Client Unit Enrolment field 'End Date' must not be more than 5yrs after field 'Start Date' |
| 120027 | Training Contract Identifier must not be blank based on linked Funding Source - State | The Funding Source Identifier - State Training Authority indicates that the student is undertaking their training as an apprentice or trainee. A valid Training Contract Identifier - Australian Apprenticeships must be provided. | Under Client Course Enrolment field 'Registration ID' must not be blank |
| 1204624 | Training Contract Identifier must not be blank when there is a corresponding ClientIdentifier - Apprenticeships | Training Contract Identifier - Australian Apprenticeships must not be blank when the client has a Client Identifier - Australian Apprenticeships. | Under Client Course Enrolment field 'Registration ID' must contain a value when Clientfield 'Ref External' is not blank. Field 'Registration ID' is used to collect the Training Contract ID and field 'Ref External' is used to collect the Client ID for apprentices |
| 120052 | Training Organisation Delivery Location Identifier must not be blank | The Training Organisation Delivery Location Identifier must not be blank. | Error will not occur in Wisenet |
| 120001 | Training Organisation Location in NAT00120 must appear in NAT00020 | The Training Organisation Delivery Location Identifier on the Enrolment (NAT00120) file must also exist in the Training Organisation Delivery Location file (NAT00020). | Error will not occur in Wisenet |
| 120049 | Unit ID must appear in NAT00120 | The Module/Unit of Competency Identifier must not be blank. | Error will not occur in Wisenet |
| 120003 | Unit in NAT00060 must appear in NAT00120 | The Module/Unit of Competency Identifier on the Enrolment (NAT00120) file must also exist in the Module (NAT00060) file. | Error will not occur in Wisenet |
| 120041 | VET Fee Help Flag must be N if course enrolment is not Diploma or higher level | VET Fee Help Flag must be N if qualification/course is not Diploma or higher level qualification. | Under Client Course Enrolment field 'VFH Eligible' must not be ticked |
| 120038 | VET Fee Help Indicator must be valid (Y or N) | VET Fee Help (Income Contingent) Indicator must be valid (Y or N) | Error will not occur in Wisenet |
| 120060 | VET in Schools Flag must be Y | Units/modules are reported in the Enrolment (NAT00120) file with VET in Schools Flag "Y" so the At School Flag for these students on the Client (NAT0080) file must be "Y". | Under the Client Unit Enrolment field 'VET in Schools' must be Y. This field can also be updated in bulk for multiple students. Enrol: Bulk update Unit Offer Enrolments |
| 120033 | VET In Schools Flag must not be blank | VET in School Flag value must be valid (Y or N) | Error will not occur in Wisenet |
| 120084 | Invalid Qualification Level | Qualification/Course Level of Education Identifiers 213 and 222 are no longer valid for VET enrolments starting on or after 1/1/2014. | Under the Course page field 'Qualification Category' must be valid |
| 120085 | Student is enrolled into Government Funded course but is at school | This student has been reported in a Government Funded course but is at school and therefore not eligible for government funding. | Under the Client Demographic page field 'Still at School?' must be N if linked to a Government funded course |
| 120086 | Training Contract Identifier must be valid | The Training Contract Identifier - Australian Apprenticeships (TCIAA) must be valid | Under Client Course Enrolment field 'Registration ID' must contain a valid value |
| 120311 | Client Identifier - Apprenticeships must not be idenitcal to Training Contract Identifier | Training Contract Identifier - Australian Apprenticeships and Client Identifier - Australian Apprenticeships cannot be the same for Victorian apprentices (this may occur occasionally when the Funding Source Code - State Training Authority is Z75 or Z70). | Under Client Course Enrolment field 'Registration ID' must not contain the same value as Client field 'Ref External' |
| 120327 | Units with VET Flag Y must be government funded | Only units of competency/modules with VET Flag Y can be government funded. Units/modules reported as government funded with Funding Source Identifier - National of 11 or 15 cannot have VET Flag N on the module file (NAT00060). | Under the Units page field 'VET Flag' can only be Y if government funded |
| 120347 | Funding Source Identifier - State Z10 is invalid | Only TAFE institutes can report training delivery with Funding Source Identifier - State Training Authority Z10. | Under the Client Unit Enrolment field 'Fund Source -State' must not be Z10. This field can also be updated in bulk for multiple students. Enrol: Bulk update Unit Offer Enrolments |
| 120357 | Funding Source Id - State and National must relate to FFS | The VET Flag for this unit/module is N in SVTS reference data so both the Funding Source Id - State Training Authority and the Funding Source Id - National must relate to fee for service (not government funded) activity. | Under the Client Unit Enrolment field 'Funding Source - State' and 'Funding Source - National' must be FFS. This field can also be updated in bulk for multiple students. Enrol: Bulk update Unit Offer Enrolments |
| 120358 | Invalid Fund Source - National or Unit VETFlag | The unit/module is being reported with a Funding Source Id - National that indicates that the unit is government funded. The VET Flag is N. Only VET courses can be government funded. | Under the Client Unit Enrolment field 'Funding Source - National must be valid or field 'VET Flag' must b Y. This field can also be updated in bulk for multiple students. Enrol: Bulk update Unit Offer Enrolments |
| 120501 | The Purchasing Contract ID that you have supplied may not be Funded or does not apply to the Funding Program that is being claimed. | For funded enrolments to be paid through SVTS, the RTO must supply a Purchasing Contract Id that is valid, has a status of Funded and applies to the type of funding that is being claimed (eg based on Course Commencement Date, Funding Source Id - State Training Authority). This applies to all Funding Programs. | Under the Client Unit Enrolment field 'Training Schedule' must be valid This field can also be updated in bulk for multiple students. Enrol: Bulk update Unit Offer Enrolments |
| 120502 | Course must be in the RTO's scope of registration | The course must be in the RTO's scope of registration. This applies to all Funding Programs | Under the Courses page the course must be within your RTO scope of registration |
| 120503 | Course Commencement Date must fall within the same calendar year as its associated funding contract | The Course Commencement Date must fall within the same calendar year as its associated funding contract. This applies to all Funding Programs. | Under the Client Unit Enrolment page the earliest unit start date must be within the same year as the funding contract |
| 120504 | Location State must be VIC | For funding purposes, the State ID on the Training Organisation Delivery Location (NAT00020) file must be 02 (Victoria). This applies to all Funding Programs. | Under Organisation>Location field 'State' must be VIC |
| 120510 | Training Schedule code must be valid | The Purchasing Contract Schedule Identifier must be a valid submission number for the RTO and cannot have a status of withdrawn. The Purchasing Contract Schedule Identifier is mandatory for private RTOs claiming PETP funding but must be left blank by TAFE Institutes and ACE providers. | Under the Contracts page field 'Training Schedule Code' must be valid |
| 120511 | Enrolment Activity Start Date and Enrolment Activity End Dates must fall within the commencement and completion dates specified for this PETP Submission | For PETP funded enrolments reported on the Enrolment (NAT00120) file, the Enrolment Activity Start Date and Enrolment Activity End Dates must fall within the commencement and completion dates specified for this PETP Submission on the RTO's Attachment T to their Funding Contract. This applies to PETP funding programs only | You will need to contact SVTS for further information |
| 120512 | Training must be delivered in a suburb that falls within the region specified | The training must be delivered in a suburb that falls within the region specified on the RTO's Attachment T submission for a claim to be able to be created. This applies to PETP programs only | Under Organisation>Location field 'Location Suburb' must be valid |
| 120513 | Only courses identified on the Attachment T for each particular PETP submission are eligible for funding | Only courses identified on the Attachment T for each particular PETP submission are eligible for funding | You will need to contact SVTS for further information |
| 120521 | The Client Identifier - Australian Apprenticeships identifier by the RTO must be the DELTA student number identified on the DELTA training agreement | The Client Identifier - Australian Apprenticeships (DELTA student number) identified by the RTO must be the DELTA student number identified on the DELTA training agreement. This only applies to enrolments with a Funding Source Id - State Training Authority that identifies that the student is being funded under an Apprentice/Trainee funding program. | Under the Client Personal Details page field 'Ref External' must match the DELTA Training Agreement |
| 120522 | The qualification in DELTA must match the qualification uploaded by the RTO for each DELTA Training Agreement | The qualification in DELTA must match the qualification uploaded by the RTO for each DELTA Training Agreement. This only applies to enrolments with a Funding Source Id - State Training Authority that identifies that the student is being funded under an Apprentice/Trainee funding program. | Error will not occur in Wisenet |
| 120523 | TA type and Scheme type of the DELTA Training Agreement must be a type that is funded | To be eligible for ATTP funding, the TA type and Scheme type of the DELTA Training Agreement must be a type that is funded. This only applies to ATTP Programs (not Skills for Victoria). | Error will not occur in Wisenet |
| 120525 | Unit End Date cannot exceed DELTA Agreement Date | The Enrolment Activity End Date for a Module/Unit of Competency cannot exceed the DELTA nominal end date for the Delta Training Agreement relevant to this student's enrolment. This only applies to enrolments with a Funding Source Id - State Training Authority that identifies that the student is being funded under an Apprentice/Trainee funding program. | Under the Client Unit Enrolment page the unit end dates must not exceed the DELTA Agreement end date |
| 120526 | Unit Start Date must not be prior to Contract Commencement Date | The Enrolment Activity Start Date must not be prior to the DELTA Training Contract commencement date. This only applies to enrolments with a Funding Source Id - State Training Authority that identifies that the student is being funded under an Apprentice/Trainee funding program. | Under the Client Unit Enrolment page the earliest unit start date must not be before the Contract Start Date |
| 120532 | Invalide Course ID | To be eligible for Funding, the Course ID must exist in the Funded Courses table | Under the Course field 'code' must be valid |
| 120534 | Duplicate Course Commencement Dates | It is expected that a student enrolled in a particular course cannot have more than 4 different CourseCommencement Dates for that course. | Error will not occur in Wisenet |
| 120536 | Funding Source Id - State must be consistent for all Units | The same Funding Source Id - State Training Authority must be reported for every module and/or unit of competency that is part of a student's enrolment in a course. (All modules/units of competency which are reported with the same Client Id, Qualification/Course Id and Course Commencement Date combination are considered to be part of the same course enrolment). | Under the Client Unit Enrolment field 'Fund Source -State' must be the same for all units. This field can also be updated in bulk for multiple students. Enrol: Bulk update Unit Offer Enrolments |
| 120537 | Units cannot be before CourseCommencement Date | For each course enrolment (the same Client Id, Qualification/Course Id and Course Commencement Date combination), there must be one or more modules or units of competency in your NAT00120 Enrolment file for which the Enrolment Activity Start Date is on or after the Course Commencement Date. The Course Commencement Date should be the date the student first started training in the course. | Error will not occur in Wisenet |
| 120538 | Invalid Course Commencement Date | When a purchasing contract ID is reported, the Course Commencement Date cannot be before the Contract Start Date for that purchasing contract/service agreement . | Under the Client Unit Enrolment page the earliest unit start date must not be before the Contract Start Date |
| 120539 | Eligibility Exemption must be consistent across all Units | The same Eligibility Exemption Id must be reported for every module and/or unit of competency that is part of a student's enrolment in a course. (All modules/units of competency which are reported with the same Client Id, Qualification/Course Id and Course Commencement Date combination are considered to be part of the same course enrolment). | Error will not occur in Wisenet |
| 120540 | Eligibility Exemption Indicator Y is only valid for Funding Source Id – State WTP, WTL, NGP, NGL. | Eligibility Exemption Indicator Y is only valid for government funded Course Commencements made on or after 1/1/2013 if the Funding Source Id – State Training Authority is WTP, WTL, NGP, NGL. | Under the Client Unit Enrolment field 'Funding Source - State' or 'Funding Source - State' must be valid if Client Course Enrolment field 'Eligibility Exemption is Y. This field can also be updated in bulk for multiple students. Enrol: Bulk update Unit Offer Enrolments |
| 120541 | Invalid Unit Hourly Fee structure | The Client Tuition Fee must be blank, NULL or contain only numeric characters (0-9). Report Client Tuition Fee in cents charged per Scheduled Hour – do not include a decimal point. | Error will not occur in Wisenet |
| 120545 | Incorrect Commencing Course Identifier | The Commencing Course Id is inconsistent with the Course Commencement Date. The Commencing Course Id 3 indicates the student commenced their course enrolment in the current collection year BUT their CourseCommencement Date is prior to this collection year. | Under Client Course Enrolment field Commencing Course ID' must contain value 4 when Commencement Start Date is prior to this collection year |
| 120546 | Course must be approved for funding on the RTOs Scope of Registration | To be eligible for funding the course must be approved for funding on the RTOs Scope of Registration. | You will need to contact SVTS for further information |
| 120801 | VET Flag for Course and Units must be consistent | There is an inconsistency between the VET Flag for this student's Qualification/Course and the VET Flag for the Module/Unit of Competency. | Under the Course page and student unit enrolment page field 'VET Flag' must be consistent |
| 1203408 | Unit Nominal hours cannot exceed double the hours on TGA list | Scheduled Hours cannot be more than twice the number of Nominal Hours associated with the Module/Unit of Competency on the module master file for courses with Qualification/Course Recognition Identifier 11 or 12. | Under the Units page field 'Nominal Hours' cannot be more than double the unit hours on TGA |
| 120106 | The Training Organisation Identifier on the enrolment (NAT00120) file does not match the Training Organisation identifier submitted in the Training Organisation (NAT00010) file | ||
| 120107 | The combination of values between the Delivery Mode Identifier and the Outcome Identifier, are not valid | ||
| 120108 | The School type identifier must be blank | ||
| 120109 | Predominant delivery mode must not be blank and should have valid value | The Delivery Mode Identifier must not be blank | Under the Client Unit Enrolment field 'Fund Source - State' must not be blank. This field can also be updated in bulk for multiple students. |
| 120110 | In the NAT00120 file, the Predominant delivery mode must be valid for the Delivery Mode identifier specified | This may be an issue with Credit Transfer units only | Use the Filtered List feature, which will allow you to apply filters and perform an action on the result set. For example, you will be able to filter all unit enrolments that has an outcome of 60 or 51 and Delivery Mode is empty, then perform a bulk update to set Delivery Mode to NNN. |
| 120111 | Program Enrolment Identifier must be provided for all program enrolments | ||
| 120112 | Outcome Identifier – National value 85 – Not yet started can only be reported for enrolments with activity start dates in the future | ||
| 120113 | Outcome Identifier – National value 85 – Not yet started can only be reported for enrolments with activity start dates in the future | ||
| 120114 | Outcome Identifier – National value 85 – Not yet started can only be reported for enrolments with activity start dates in the future | ||
| 120115 | A valid final Outcome Identifier - National must be entered for all units on NAT0120. | ||
| 120105 | None of the following fields can change for a specific Unit Enrolment: Client Identifier, Subject Identifier, Contract Identifier, Program Commencement Date, Program Identifier or Associated Program Identifier | Check previous submissions to check what was originally submitted. Ensure that none of the fields have changed. This is usually due to the Program Commencement Date changing. If you are a new customer who has moved from another system then you may need to advise SVTS of this. | |
| 120121 | The Purchasing Contract Schedule Identifier must be a valid value as specified in the Victorian VET Student Statistical Collection Guidelines. | Vic only accepts the following values: EXC Exclude from claims processor R38 Exclude from claim confirmation/invoicing Blank | See How to Add or Edit a Contract and Training Schedule for more details on VIC. |
Program Completed Errors
| Error/Warning ID | Error/Warning Message | Error Description | How to Fix |
|---|---|---|---|
| 130007 | Client ID must not be blank | The Client Identifier in the Client (NAT00130) file is mandatory, it must not be blank. | Error will not occur in Wisenet |
| 130001 | Client in NAT00130 must appear in NAT00080 | Clients reported in the completions file (NAT00130) must also exist in the Client file (NAT00080). | Error will not occur in Wisenet |
| 130003 | Client in NAT00130 with completion year being this year must appear in NAT00080 | If the program was completed in the collection year, client enrolment records must exist in the NAT00120 file. | Error will not occur in Wisenet |
| 130011 | Course Commencement Date in NAT00120 and NAT00130 must match | For Course Commencements in the current year, the Course Commencement Date in NAT00130 must match to a CourseCommencement Date in NAT00120 for the same enrolment. | Error will not occur in Wisenet |
| 130013 | Course Commencement Date must not be blank | The Course Commencement Date cannot be blank. | Error will not occur in Wisenet |
| 130015 | Course in NAT00120 must appear in NAT00130 | The Program/Qualification Completions file cannot be empty if there are Course Enrolments on the Enrolment file. | Error will not occur in Wisenet |
| 130006 | Course in NAT00130 must appear in NAT00030 | The Qualification/Course Identifier must exist in the course file (NAT00030). | Error will not occur in Wisenet |
| 130008 | Course in NAT00130 must not be blank | The Qualification/Course Identifier reported in the Completions (NAT00130) file must not be blank. | Under Client Course Enrolment field 'Commencing Course ID' must contain value 3 or 4 |
| 130005 | Duplicate Client ID | No more than one completion record is to be provided for each student for each course they complete in a given year. That is, the combination of Client Identifier, Qualification/Course Identifier, Course Commencement Date and Year must be unique (cannot have duplicate records). | Client cannot be enrolled into more than one course offer from the same course with identical units and unit dates |
| 130009 | Invalid Client Date of Birth | The Client Date of Birth value reported cannot be greater than or equal to the year qualification completed. | Under the Client Demographic page field 'date of birth' must be valid |
| 1303217 | Invalid Year Issued | The Year Program Completed must not be more than 10 years before this collection year. | Under Client Course Enrolment field 'Year Issued' must not be more than 10 years prior to current year |
| 1303242 | Invalid Year Issued | The Year Program Completed must be no later than the collection year. | Under Client Course Enrolment field 'Year Issued' must not be more than current year |
| 130004 | Issued Flag must be Y or N | The Qualification Issued Flag must be either 'Y' or 'N' on the completions file. | Error will not occur in Wisenet |
| 1304526 | Training Organisation ID in NAT00130 must appear in NAT00010 | The Training Organisation Identifier included in this file is not on the Training Organisation (NAT00010) file. | Error will not occur in Wisenet |
| 130014 | Training Organisation must not be blank | The Training Organisation Identifier cannot be blank. | Under Organisation field 'VIC' must not be blank |
| 130012 | Year Issued must not be blank | The Year Program Completed cannot be blank. | Under Client Course Enrolment field 'Year Issued' must no tbe blank when student has completed enrolment |
| 130025 | Program status Identifier must be provided for all program on NAT00130 | ||
| 130026 | The Program Status Identifier must be a valid value | ||
| 130027 | Both Parchment Issue date and Parchment Number must be provided for all completed program | ||
| 130028 | Issued Flag should be ‘N’ when Parchment Issue Date is Null | ||
| 130029 | Date program completed data element must not be blank when enrolments associated with that program are completed | ||
| 130030 | The combination of values between the Outcome Identifier and Date program completed, are not valid | ||
| 130031 | Date program completed must be equal or less then Parchment issue date | ||
| 130032 | Date program completed must be on or after the latest Activity End Date of enrolments associated with the NAT00130 | ||
| 130033 | Issued Flag should be ‘N’ when Date Program completed is Null | ||
| 130034 | The Client Date of Birth value reported cannot be greater than or equal to the Date Program completed | ||
| 130035 | The combination of values between the program status identifier and Issued Flag, are not valid | ||
| 130036 | The combination of values between the Parchment Issue Date and Program Status Identifier, are not valid | ||
| 130037 | A Program Enrolment Identifier maybe blank if Date Program Completed prior to current collection year and no associated records exist in the NAT0120 file. If not blank it must be unique on the NAT00130 file | ||
| 130038 | A Program Enrolment Identifier cannot be null for each record on NAT00130 when there is an activity reported on NAT00120 | ||
| 130039 | Date Program completed cannot be null when the Parchment Issue Date has value | ||
Extra Errors
| Error/Warning ID | NAT File | Error/Warning Message | Error Description | How to Fix |
|---|---|---|---|---|
| 7 | Structure | One of NAT files is missing | One of NAT files is missing | Error will not occur in Wisenet |
| 8 | Structure | Record length is too short for file | invalid length | Error will not occur in Wisenet |
| 9 | Structure | Fatal Error | Fatal Error | Error will not occur in Wisenet |
| 10 | Structure | Exception in rule | Exception in rule | Error will not occur in Wisenet |
| 11 | Structure | You are attempting to submit data that contains invalid characters | You are attempting to submit data that contains invalid characters | Error will not occur in Wisenet |
| 12 | Structure | Date fields must be in the acceptable reporting date range | Date fields must be in the acceptable reporting date range | Error will not occur in Wisenet |
| 13 | Structure | Date fields must be in the correct date format DDMMYYYY | Date fields must be in the correct date format DDMMYYYY | Error will not occur in Wisenet |
| 85053 | NAT85 | The E-mail address must be a valid format | The E-mail address must be a valid format | Error will not occur in Wisenet |