Enrolment Status’ are fixed dropdown and cannot be edited.
It is a useful field to help indicate what stage Learner’s are at in their enrolment process. This Status can be changed and updated at any stage of their enrolment. From this your organisation can determine what tasks still need to be completed.
It is important to note that the Enrolment Status is not reported in any government reporting; therefore,we recommend that when you first start using Wisenet that your organisation determines which status’ you will use and how you will use them to meet your organisational needs.
Before you begin:
Required Knowledge: Enrolment
1
What type of Learner are you enroling?
Before you set the Enrolment Status time needs to be taken to consider what type of Learner or enrolment is it?
This will help your process to determine what tasks need to be completed before the Learner can start enrolment.
For example:
- VSL: Wait for the cooling off period for eCAF
- International: Or the enrolment is an International Learner and a Letter of Offer needs to be sent.
- AVETMISS: Waiting for USI
From this you can decide what Status will best suit their stage of enrolment.
2
What Status will they need?
As the Enrolment Status can change you will need to decide what it is changed from and to.
Is the Learner still at an Application Stage or are they Ready to Enrol?
For example:
International: You may have all the details for an International Enrolment and the Learner is enrolled into a Course Offer however, their Status is set to Pending as they are still in the Application Stage. This will allow you to send a Letter of Offer. Once accepted you could change the Status to Current.
Online Enrolment: You have received an enrolment from online. Their Status is set to Enquiry. Once additional details have been collected this Status could then change to Current as the Learner will commence the Course Offer.
VSL: If a Learner is accessing VSL and needs to wait for the cooling off period for eCAF the Status of Pending could be used
AVETMISS: Still waiting on all the required information been collected before the Learner can be enrolled Pending could be used
| Status | Category | Description | Examples |
|---|---|---|---|
| Enquiry | Application- Not Started | Has enquired about course and is linked to course offer, but not enrolled or confirmed | - Online enrolment. - Awaiting AVETMISS details before confirmation of starting |
| Pending | Yet to be enrolled | International Learners prior to confirmation | |
| Current | Enrolled | Currently studying | Confirmed enrolment and will start study. |
| Deferred | Course commenced but studies temporarily suspended / deferred | ||
| Completed | Completion | Has completed the Course | |
| Completion pending | Has completed the course but paperwork and other administrative tasks are still being finalised | Awaiting Credential to be issued. | |
| Cancelled – no penalty | Cancellation / Withdrawal | Withdrawn / Cancelled prior to commencement or within a 'cooling off' period. | - New Zealand: suggested for students for whom you did not need to do SDR reporting for withdrawn units. - Australia: Withdrawn prior to Census date. |
| Cancelled - penalty | Withdrawn / Cancelled after commencement. | - New Zealand: Withdrawn after 'cooling off period' suggested for students for whom you did SDR reporting for withdrawn units. - Australia: Withdrawn after census date | |
| Withdrawn | Can be used to indicate withdrawal in place of Cancelled options | ||
| Partial attendance | Can be used to indicate students have partially completed course (ie. Eligible for at least one statement of attainment) | ||
| Inactive | Used to mark enrolments where you have cancelled the course due to low enrolment | ||
| Transferred | Used to differentiate between a withdrawn enrolment and an enrolment that has been withdrawn and re-enrolled at another campus or into another course (any fees paid will transferred to the new course) | ||
| Transitioned | Superseded Qualification | Used to mark enrolments where the qualification has been superseded whilst the student is studying (the original enrolment in the superseded qualification has been cancelled by the training organisation and re-enrolled into the superseding qualification. | |
| Declined | Enrolment offer declined | Used to indicate that a Client who had enquired about a course has declined to enroll, or you have the Declined the Client as they do not meet pre-requisite requirements | |
| Expired | Offer is expired - usually indicates that the student did not respond back to enqiry / offer letter | ||
| Code 1 | Special | Use as required in your businessSuggested uses: denote students who are in financial arrears, have not passed all prerequisite units or require special pastoral care. | |
| Code 2 | Use as required in your businessSuggested uses: denote students who are in financial arrears, have not passed all prerequisite units or require special pastoral care. | ||