Learner Profile Page: Australia

The Learner Profile page is divided up into sections to make it easy to quickly see key information.

Contents

1 Profile
2 Personal Details
3 Demographics
4 International
5 Next of Kin

Profile

Basic

This is a quick referral for key information regarding the Learner. If you see a the USI has not been verified.

Enrolments are now split into Enrolments, Open Applications and Rejected Applications.

Enrolment Details

Course Enrolments listed newest first
Click the Course Offer to see the Learner’s Course Enrolment detail
To the top right, the Action menu for Unit Enrolments, Logbook and more
For each Course Enrolment
- Course progression in days based on Course Enrolment Start Date and Course Enrolment Actual End Date (if empty then Course Enrolment End Date)
- Unit progression is based on Unit Completion Counts
  - A Unit Enrolment is completed when the Outcome is any of 20, 51, 53, 60, 65, 01, 04, 06, 08, 09, 15, 25, 13, 81
- An Overdue Unit Enrolment is where the Unit Enrolment is NOT completed and the Unit Enrolment End Date has passed

Open Application Details

Shows Application Status
Click the Course Offer to see the Course Application details such as Application Status Reason and Key Dates
A snapshot of the Start and End Date, Enquiry Date and Enrolment Date
Action Menu to the right of each Application to View, Edit and Manage

Special Care

The Special Care panel will only display if there is at least one of the following for this student:

Learner is under 18
Disability – learner has identified one or more disabilities
USI missing or non verified (Australia only) – only shows if “USI Warnings setting” is switched on
No NSN( New Zealand only) – shows when the client NSN is empty
Special Requirements – any text entered in ‘Special Requirements’ in Client> Personal Details
Notes – any text entered in ‘Notes’ in Client> Personal Details

Current Position

Indicates what Workplace the Learner is linked to and also their position

Personal Details

	Section	Field	Type	Notes	AVETMISS	VSL / Fee HELP
1	General	Title			Y	Y
2	General	First Name		Only One Name	Y	Y
3	General	Middle Name			Y	Y
4	General	Last Name		Only One Name	Y	Y
5	General	Suffix
6	General	Preferred Name
7	General	Previous Name
8	General	Date of Birth		USI will not verify without DOB	Y	Y
9	General	Age Category	Fixed dropdown	Indicate if parental permission is required		Y
10	General	Gender	Fixed dropdown		Y	Y
11	General	TFN				Y
12	General	ABN
13	General	Unique Student Identifier (USI)		Uniquely distinguishes an individual who accesses Vocational Education and training (VET) over his or her lifetime.	Y	Y
14	General	USI verification status		Indicates Verification status
15	General	CHESSN		Commonwealth Higher Education Student Support Number		Y
16	General	Learner Unique Identifier			Y (QLD)
17	General	SACE ID (South Australia)			Y (SA)
18	General	Work Ready Number (SA)
19	General	Sent To SSD Date (SA)
20	General	Victorian Student Number		A unique student ID for all Victorian students in school or vocational training from Preparatory school to age 24.	Y (VIC)
21	General	Client Ref (External)		An alternative custom identifier	Y
22	General	Client Ref (External Plus)		An alternative identifier. Used for membership numbers etc.
23	General	Client Ref (Internal)	Autogenerated by Wisenet	Unique 10 character value. It starts with 3 letter account code followed by random alphanumeric characters
24	General	Client Ref (Export)	Autogenerated by Wisenet	Unique 10 character value reported to government. Usually the same value as ClientRefInternal. Can be set to required value from previous system	Y	Y
25	General	Client Target Group	Custom dropdown
26	General	Sync to Xero		Tick to sync Learner record to Xero. Any change made in LRM will sync to Xero.
27	Contact	Telephone (h)			Y
28	Contact	Telephone (w)			Y
29	Contact	Fax (h)
30	Contact	Fax (w)
31	Contact	Mobile			Y
32	Contact	Email			Y
33	Contact	Alternative Email
34	Contact	Website Address
35	Contact	Client requests Privacy
36	Street Address	Building Name
37	Street Address	Unit Detail
38	Street Address	Street Number
39	Street Address	Street Name
40	Street Address	Address 1		Autogenerated from above Street Fields
41	Street Address	Address 2
42	Street Address	Suburb/Town
43	Street Address	State	Fixed dropdown
44	Street Address	Postcode
45	Street Address	Country	Fixed dropdown
46	Postal Address	Building Name			Y
47	Postal Address	PO Box			Y
48	Postal Address	Unit Detail			Y
49	Postal Address	Street Number			Y
50	Postal Address	Street Name			Y
51	Postal Address	Address 1		Autogenerated from above Street Fields		Y
52	Postal Address	Address 2				Y
53	Postal Address	Suburb/Town			Y	Y
54	Postal Address	State	Fixed dropdown		Y	Y
55	Postal Address	Postcode			Y	Y
56	Postal Address	Country	Fixed dropdown			Y
57	Permanent Address	Building Name			Y
58	Permanent Address	PO Box			Y
59	Permanent Address	Unit Detail			Y
60	Permanent Address	Street Number			Y
61	Permanent Address	Street Name			Y
62	Permanent Address	Address 1		Autogenerated from above Street Fields		Y
63	Permanent Address	Address 2				Y
64	Permanent Address	Suburb/Town			Y	Y
65	Permanent Address	State	Fixed dropdown		Y	Y
66	Permanent Address	Postcode			Y	Y
67	Permanent Address	Country	Fixed dropdown			Y
68	Health Care	Health Care Number
69	Health Care	Health Care Expiry Date
70	Health Care	Medicare Number
71	Health Care	Medicare Expiry Date
72	Notes	General
73	Notes	Special Requirements
74	General	Apprenticeship Identifier		Used for AVETMISS field Client identifier - apprenticeships. Leave blank for non-trainees.	Y
75	Contact	Survey Status	Fixed dropdown

Demographics

	Section	Field	Type	Notes	AVETMISS	VSL / Fee HELP
1	Schooling	Year Highest School Level Completed		The calendar year in which a Learner completed his or her highest level of secondary schooling.	Y	Y
2	Schooling	Country of Birth	Fixed dropdown	A code that uniquely identifies the Learner's country of birth. We have taken steps to ensure only verified Countries are listed within the drop-down.	Y	Y
3	Prior Education	Prior Education Flag	Fixed dropdown	A flag to indicate whether or not a client has completed one or more types of post secondary school qualifications before the current VET enrolment.	Y	Y
4	Prior Education	Prior Education Achieved	Fixed dropdown	A code that uniquely identifies a level of prior educational achievement(s) successfully completed by a Learner.	Y
5	Prior Education	Prior Education Identifier	Fixed dropdown	A code that identifies whether the Prior Education Achievement Identifier reported is based on an International qualification, Australian equivalence or an Australian qualification.	Y (VIC)
6	Language	Language	Fixed dropdown	A code that uniquely identifies the Learner's main language spoken at home.	Y	Y
7	Language	Proficiency in Spoken English	Fixed dropdown	A code that is used to assess the English-speaking ability of people who speak a language other than English.	Y
8	Language	International English Test Score (IELTS/TOEFL)
9	Disability	Disability Flag	Fixed dropdown	A flag to indicate whether or not Learner's consider themselves to have a disability, impairment or long-term condition.	Y	Y
10	Disability	Disabilty	Fixed dropdown	A code that uniquely identifies the type of disability(ies) of a Learner. allows multiple entries with Effective From and To dates	Y	Y
11	Disability	Need advice on support services, equipment and facilities?		Identifies if the Learner requires advise on facilities		Y
12	Indigenous / Residency Status	Indigenous Status	Fixed dropdown	A code that indicates a Learner who self-identifies as being of Australian Aboriginal or Torres Strait Islander descent.	Y	Y
13	Indigenous / Residency Status	Residency Status (WA)	Fixed dropdown	A code that indicates the residency status of a Learner. Note: Only applicable for WA reporting.
14	Gender/Date of Birth	Gender	Fixed dropdown	A flag that identifies the gender of a Learner	Y	Y
15	Gender/Date of Birth	Date of Birth		The date on which a Learner was born.	Y	Y
16	Fee Help Data	Tertiary Entrance Score		A code indicating the tertiary entrance score obtained by a Learner commencing an undergraduate award course OR an applicant applying for an undergraduate award course		Fee Help only
17	Fee Help Data	Year 12 Postcode		Obsolete
18	Fee Help Data	Year 12 Suburb		Obsolete
19	Fee Help Data	Year Left School		A code that identifies the year in which a commencing domestic Learner left secondary education.		Fee Help only
20	Fee Help Data	Indigenous Status	Fixed dropdown	A code which identifies whether or not the Learner identifies herself or himself as being of Aboriginal and/or Torres Strait Islander descent.		Y
21	Fee Help Data	Citizen Resident	Fixed dropdown	A code indicating a Learner’s citizenship and residence status. Used to determine VSL Eligibility and sending ECAF		Y
22	Fee Help Data	Year Arrived in Australia		The year in which a Learner not born in Australia first arrived in Australia.		Y
23	Fee Help Data	Highest Education Level	Fixed dropdown	A code which indicates the Learner's highest educational participation and last year of that participation prior to the first enrolment in the course of study.		Y
24	Fee Help Data	Year Highest Level		Obsolete
25	Fee Help Data	Parent Education Level 1	Fixed dropdown	A code which provides information about the highest educational attainment of the first parent or guardian as identified by the Learner.		Fee Help only
26	Fee Help Data	Parent Education Level 2	Fixed dropdown	A code which provides information about the highest educational attainment of the first parent or guardian as identified by the Learner.		Fee Help only
27	Fee Help Data	Additional Entrance Criteria				Y

International

Section	Field	Type
	Passport Number
	Passport Expiry Date
	Passport Country	Fixed dropdown
	Visa Number
	Visa Type	Fixed dropdown
	Visa Expiry Date
	Nationality	Fixed dropdown
Overseas Address	Address
Overseas Address	Address (Line 2)
Overseas Address	Suburb
Overseas Address	State/Province/Region
Overseas Address	Postcode
Overseas Address	Country	Fixed dropdown
Overseas Address	Telephone (h)
Overseas Address	Telephone (w)

Next of Kin

Section	Field	Type
Local	Relationship	Custom dropdown
Local	First Name
Local	Middle Name
Local	Last Name
Local	Address
Local	Address (line 2)
Local	Suburb
Local	State
Local	State/Province/Region
Local	Postcode
Local	Country	Fixed dropdown
Local	Occupation
Local	Passport Number
Local	Passport Country	Fixed dropdown
Local	Telephone (h)
Local	Telephone (w)
Local	Mobile
Local	Email
International	Relationship	Custom dropdown
International	First Name
International	Middle Name
International	Last Name
International	Address
International	Address (line 2)
International	Suburb
International	State/Province/Region
International	Postcode
International	Country	Fixed dropdown
International	Telephone (h)
International	Telephone (w)
International	Mobile
International	Email