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How To Add a Course Offer

The process for setting up a Course Offer is similar across all types, but the fields you need to complete may vary.

With the Qualifications feature, you can now have multiple Course Offers contributing to one Qualification. You no longer need to create a single Course Offer for a multi-year course. Instead, create a Course and assign a Qualification to the Course, and create one Course Offer per year underneath this Course.

Learn more: Qualifications

Before you begin:

Required Knowledge: Course Offer

Required LRM Access: Admin

Required Pre-Steps: Course, Units and Course Types

1

Add Course Offer

  1. Open the Course that you wish to create a Course Offer from
  2. Navigate to Selected Course > Offers
  3. Click Action > Add
  4. Enter a Course Offer Code and Description   

NOTE:

Ensure the Code and Description are meaningful for your organization and help distinguish between student groups.

Descriptions can be in upper case, lower case, or a combination. Note that some exports may convert descriptions to upper case.

We recommend creating internal guidelines for Course Offer Codes and Descriptions. Recommendations:

Course Offer Code10 alphanumeric characters maximum. Include:

  • Year the Course Offer Code commenced (eg. 12 for ‘2012’, 13 for ‘2013’)
  • State abbreviation (use first initial, eg. ‘N’ for NSW, ‘V’ for Victoria, etc)
  • Course name abbreviation
  • Whether group is funded or not
  • If Fixed date, when the group will commence (eg. T1 for Term 1, S1 for Semester 1, 04 for April etc)
Course Offer DescriptionInclude the same information as the Course Offer Code, along with details useful for internal reporting, such as:

  • Campus / Delivery site details (if you have multiple delivery sites)
  • Workplace name (if the Course Offer is for a workplace) or public
  • Course Site ID for NSW funded training

For Qld and WA Course Offers

If you mostly do workplace based training, you may wish to also add the funding region

Examples of Course Offer Names
Course Offer Code10 alphanumeric characters maximum. Include:

  • Year the Course Offer Code commenced (e.g. 12 for 2012, 13 for 2013)
  • Delivery City Location abbreviation (e.g. ‘A’ for Auckland, ‘H’ for Hamilton)
  • Course name abbreviation
  • Whether group is funded or not
  • For fixed term enrolments, when the group will commence (e.g. T1 for Term 1, S1 for Semester 1, 04 for April)
Course Offer DescriptionInclude the same information as the Course Offer Code, along with details useful for internal reporting, such as:

  • Campus / Delivery site details (if you have multiple delivery sites)
  • Workplace name (if the course offer is for a workplace) or public
Examples of Course Offer Names

2

Enter Dates

BEST PRACTICE: Set a Course Offer for the calendar year or contract period.

The start and end dates of the Course Offer serve as defaults and can be adjusted for each Learner’s Course Enrolment. Reporting is based on individual Enrolment Dates for each Learner.

  1. Enter the Course Offer start and end dates
  2. The Enrolment Period start and end dates will automatically populate from the Course Offer start and end dates – change these if your Enrolment period is different
Start and End Date Guidelines

3

Complete Remaining Fields

    1. Fill out the remaining fields 
    2. Click Save

Further reading:

About AVETMISS (Australia)

Required SDR Fields (New Zealand)

Learn more