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Wisenet

      How To Add, Edit, Copy or Delete Units of Study

      The Units of Study function is for Fee Help reporting.

      For each Vet Student Loans (VSL) Eligible Course on your scope, you must determine how each Course Offer is broken down into components called Units of Study (UoS) for which you will charge fees.

      Before you begin:

      Required Knowledge: VSL

      Required LRM Access: Admin

      Required Pre-Steps: Mark Courses for VSL, Add Unit Offers

      Course Offers will have Unit Groups instead of Units of Study when the corresponding Course is not Fee Help Eligible.

      Unit Groups and Units of Study are not interchangeable.

      Changing the Course VSL eligibility setting after creating Units of Study in Course Offers may lead to

      • unexpected behaviour
      • errors
      • additional data entry

      How to Mark Courses as VSL

      1

      Decide how Units of Study link to Units of Competency

      We recommend that a Unit of Competency links to only one Unit of Study. This is the default mode in LRM.

      Simple Mode

      Only allows a Unit of Competency to be linked to a single Unit of Study

      This is the default setting. It is the most common option and ensures that Learner Academic Progression and VSL progression track together.

      Advanced Mode

      Allows a Unit of Competency to be added to one or more Units of Study.

      This is only useful if you have Units of Competency that will be delivered across Units of Study periods

      • It is less common now due to the more strict VSL progression rules
        • Plus the relationship is not reported to VSL or AVETMISS anyway

      If you require this you must switch on Advanced Mode Unit Grouping.

      To activate Advanced Mode:

      1. Navigate to LRM > Settings > LRM (under App Settings)
      2. Set the Advanced Unit Grouping toggle to YES
      3. Save

      2

      Add Unit of Study

      You must have Unit Offers attached to your Course Offer before adding a Unit of Study.

      How to add Unit Offers

      1. Navigate to LRM > Offers > Selected Course Offer > Unit Management
      2. Click Action > Add Unit of Study
      3. Enter the:
        1. Code
        2. Description
        3. Census date
        4. Organisation Unit Code
        5. Field of Education
        6. EFTSL (Equivalent Full Time Study Load) Factor
        7. Full Fee
        8. Credit RPL Fee
        9. Overseas Fee
      4. Select one or more Units
      5. Click Save

      Refer to the VSL reporting guidelines and ensure each Unit of Study matches its published details.

      3

      Edit Unit of Study

      1. Navigate to LRM > Offers > Selected Course Offer > Unit Management
      2. For the relevant Unit of Study, click Action > Edit Unit of Study
      3. Update details
      4. Click Save

      You cannot edit fees once Enrolments have been added. This is to ensure data integrity between set fees and linked Enrolments.

      4

      Copy Unit of Study

      When you copy a Unit of Study all the Unit Offers associated with that Unit of Study will also be duplicated. This is because:

      • In Simple Mode you cannot have one Unit Offer in multiple Units of Study
      • The most normal use case for copying a Unit of Study is for a separate intake which will have separate dates, in which case a separate Unit Offer makes sense.
      1. Navigate to LRM > Offers > Selected Course Offer > Unit Management
      2. For the relevant Unit of Study, click Action > Copy Unit of Study
      3. Edit details as necessary
      4. Click Ok

      5

      Delete Unit of Study

      1. Navigate to LRM > Offers > Selected Course Offer > Unit Management
      2. For the relevant Unit of Study, click Action > Edit Unit of Study
      3. Click Ok

      Deleting a Unit of Study will not delete Unit Enrolments.

      6

      Next Steps

      How to Bulk Update Unit Offers