Learners are enrolled into Course Offers which create their unique Course Offer Enrolment. There are several ways in which a Learner can be enrolled into a Course Offer.
Contents
1
Navigate to LRM > Offers
2
Select the method to Enrol your Learner
- Open relevant Learner Profile Page
- Click Action and Enrol
- Search for the Course Offer you want to enrol them into
- (If there are any other Learners to Add- search for them here. Add the Learner to the Course Offer by clicking on the >>)
- Enrol Client
You can bulk enrol Learners by repeating step 4.
- Open relevant Course Offer
- Click Action and Add Course Enrolment
- Search for the Learner you want to enrol.
- Add the Learner to the Course Offer by clicking on the >> Keep adding learners until you have selected all you wish to enrol.
- Enrol Clients
Enrolling a Learner using the Call Centre Wizard is mainly used for Short Courses.
It allows you to Enrol Learners into One Unit Offer and also take payment.
3
Decide on an Enrolment Status
There are many different types of Learners and types of Enrolments. Each type of enrolment can entail a different process. For example an International and a VET Student Loans Learner will have different enrolment requirements. Setting the appropriate Enrolment Status will allow you to perform certain tasks, reduced unnecessary data entry.
4
Add Learner Enrolment Details
- Fill out the applicable Enrolment Fields: Australian Fields or New Zealand Fields
- IMPORTANT NOTE: Any rows highlighted in GREEN in the Fields Table are your MANDATORY Fields
- If you selected multiple Learners, grey fields indicate what needs to be updated individually
5
Add Unit Enrolments
YES: Click Save and Choose Unit Enrolments (Recommended to do now. Follow next steps)
NO: Click Save and Finish. This will redirect you to Course Offer Enrolment page. You will need to go back later and add Unit Enrolments
6
Select Unit Offers
- Select the Unit Offers, Unit Groups or Units of Study that you are enrolling the Learners/s into
- Click the larger checkbox at the top to select all
- When you click on a Unit Group/Units of Study, the Learners/s will be automatically enrolled into all Unit Offers attached to that group
- Click Confirm Unit Enrolments
- Do you want to modify the Unit Offer details (e.g. change trainer and assessor details, set Unit Enrolment outcomes or set dates)?
- YES: Click Save and modify Unit Enrolments (Highly recommended for rolling enrolments or where for government reporting requirements you need to enter outcome codes)
- NO: Click Save and Finish – you will be redirected to the Course Offer Enrolment page
7
Modify Unit Enrolment Details (Optional)
- Tick the fields you wish to alter and enter the relevant details. Field Guidelines Unit Enrolments Filter by AVETMISS fields
- Select Apply Changes
See also Bulk Updates to make multiple updates across Learners in the Unit Offer
When you enrol VSL Learners- the Unit of Study (UoS) fields are automatically populated for you
- If you need to modify these details:
- In the Unit Enrolments page, click Units of Study
- Enter the Unit of Study Enrolment details, to edit the Units of Study:
- Individually:
- Click Edit and select Unit of Study
- Enter the details
- Click Save
- Group:
- Select the Units of Study you wish to update
- Action menu select Bulk Update Select Units of Study
- Enter the details
- Click Save
- Individually:
Is Accessed to VSL Ticked in Course Enrolment Table