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Wisenet

      How to Add, Edit or Delete Elearning Enrolments

      Before adding elearning enrolments, check if the Elearning Courses are linked to Wisenet Course Offers and the Elearning Integration is correctly installed.

      This ensures that all your learners can be linked to the correct Elearning Courses from within Wisenet and that any changes continue to sync.

      Canvas Connected App Set Up Process

      Moodle Connected App Set Up Process

      Required LMS Access: Admin | Required Wisenet Access: Portal Admin and LRM Owner

      Recommended Moodle Version: 3.5+

      How to Add Elearning Enrolments

      1

      Via Course Offer

      Navigate to LRM > Offers

      1. Open relevant Course Offer
      2. From the left navigation, Choose Elearning 
      3. Against the relevant Elearning Course, Click Add Enrolments

      Via Learner Profile

      Navigate to LRM > Learners

      1. Find and choose relevant Learner Profile
      2. From the left navigation, Choose Learner Access 
      3. Click on the Elearning Enrolments tab
      4. Choose Add Enrolments

      Via Elearning Offers

      Navigate to LRM > Offers > Elearning Offers

      1. Search relevant Elearning Course
      2. Against the relevant Elearning Course, Click Add Enrolments icon

      2

      Via Course Offer

      1. Choose the appropriate Learners
      2. Click Add Elearning Enrolments

      Via Learner Profile

      1. Tick the appropriate Elearning courses
      2. Click Add Enrolments

      Note: Only Course/Unit Offers that the learner is enrolled into and that are linked to Elearning Courses will be displayed.

      Via Elearning Offers

      In the pop-up, you can choose between quick enrol or the manual process.

      1. The quick enrol feature will enrol all learners with any enrolment status to the Canvas Course if you have linked your course offers to the elearning course. If you are linking Unit Offers to the elearning courses, then the auto-enrol feature will enrol only commenced learners.
        • Logic for commenced learners when elearning enrolment rule is set to unit enrolment:
          • Australia: Commenced if Outcome is NOT empty, 85, NS, @@, 100, 105
          • New Zealand: Commenced if Outcome is NOT empty
      2. The manual process will allow you to choose the appropriate Learners from the list and then click Add Elearning Enrolments

      How to Edit/Manage Elearning Enrolments

      Edit Elearning enrolments to change Enrolment Rules, Enrolment Methods and to manage Group(s)/Section(s).

      Note: Each time an Elearning Enrolment is updated, it initiates a sync to Elearning (Moodle/Canvas) to ensure that the Elearning application is updated.

      1

      Via Course Offer

      Navigate to LRM > Offers

      1. Open relevant Course Offer
      2. From the left navigation, Choose Elearning 
      3. Click on Elearning Enrolments

      Via Learner Profile

      Navigate to LRM > Learners

      1. Find and choose relevant Learner Profile
      2. From the left navigation, Choose Learner Access 
      3. Click on Elearning Enrolments

      Bulk Edit

      Use this option if you want to see a list of all the Elearning Enrolments for a particular Elearning Course.

      NOTE: Bulk Edit Elearning Enrolment is only visible to Admin and User roles.

      Navigate to LRM > Learners

      1. From the left navigation, Choose Elearning
      2. From the dropdown menu, Select the relevant Elearning Course

      2

      Via Course Offer

      1. Against the appropriate Learner, Click Edit
      2. Edit the required fields like Enrolment Method, Rule or Group/Section.
      3. Then, Click Save.

      Via Learner Profile

      1. Against the appropriate Elearning Course, Click Edit
      2. Edit the required fields like Enrolment Method, Rule or Group/Section.
      3. Then, Click Save.

      Bulk Edit

      1. Tick to select the relevant Learners from the list of Records
      2. Click the Actions menu and Select Edit
      3. Select one or more Fields to update:
        • Enrolment Methods
        • Groups/Sections
        • Notes
      4. Select or Add the relevant Values
      5. Click Save

      NOTE: This note is applicable for Moodle customers only.

      To add a Learner to multiple groups, simply use the ; separator between each group name. For example, if learner A.Smith is to be enrolled in the following Moodle groups:

      • Melbourne
      • Evening
      • Bob Jones

      Enter the following in the Group Box: Melbourne;Evening;Bob Jones

      How to Restrict Group Management to Add Only (Moodle LMS)

      Choose whether you want Wisenet to only manage adding of Groups and not removing Groups. This is useful if you would prefer to allow Group management in both Wisenet and Moodle.

      Note:

      • If Enabled, this allows group management within the LMS without Wisenet removing groups
      • If Disabled, Wisenet will remove groups not in Wisenet

      1

      You will require Portal Admin access to complete this step.

      1. Navigate to Portal > My Account
      2. Click Show Settings
      3. Under the Elearning Integration section, Tick the Value box to restrict Elearning Group management to Add Only

      How to Disable/Delete Elearning Enrolments

      It is recommended to Disable the enrolments and not Delete. However, deleting Elearning enrolments will suspend learners from Moodle/Canvas courses and not delete their enrolments/assessments from Moodle/Canvas.

      Note: Elearning Enrolments can be disabled only when the Enrolment Rule is set to Manual.

      THIS NOTE IS APPLICABLE TO CANVAS CUSTOMERS ONLY!

      We have identified an issue with deleting Canvas Elearning Enrolments, where the Elearning Enrolment does not get deleted unless if it is disabled first.

      We are currently working on a fix. Until then, we advise that if you are required to delete a Canvas Elearning Enrolment, you need to follow the steps on how to disable an Elearning Enrolment first and then delete the elearning enrolment.

      1

      Via Course Offer

      Navigate to LRM > Offers

      1. Open relevant Course Offer
      2. From the left navigation, Choose Elearning 
      3. Click on Elearning Enrolments

      Via Learner Profile

      Navigate to LRM > Learners

      1. Find and choose relevant Learner Profile
      2. From the left navigation, Choose Learner Access 
      3. Click on Elearning Enrolments

      2

      Via Course Offer

      To Disable Elearning Enrolments:

      1. Against the appropriate Learner, Click Edit
      2. Change the Rule to Manual
      3. Then, Click the Status toggle button to Disable enrolment.
      4. Click Save.

      Via Learner Profile

      To Disable Elearning Enrolment:

      1. Against the appropriate Elearning Course, Click Edit
      2. Change the Rule to Manual
      3. Then, Click the Status toggle button to Disable enrolment.
      4. Click Save.

      3

      Via Course Offer

      To Delete Elearning Enrolments:

      1. Choose the appropriate Learner by clicking the Checkbox 
      2. Click the Actions button at the top right
      3. Then, Choose Delete enrolment(s).

      Via Learner Profile

      To Delete Elearning Enrolment:

        1. Choose the appropriate Elearning Course by clicking the Checkbox 
        2. Click the Actions button at the top right
        3. Then, Choose Delete enrolment(s).

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