Timetables and Attendance

Introducing Timetables

The Wisenet Timetable function is a scheduling tool that allows you to:

  • Record, track and monitor attendance
  • Schedule classes
  • Book training venues and teachers
  • Register Learners into scheduled classes
  • Produce class rolls
  • Automatically calculate a student’s attendance %
  • Generate reports for Courses or Learners that have minimum attendance requirements (eg. International Learners, licensing courses)

Timetable = A collection of classes for a set time period.

Classes = Scheduled periods of time where a curriculum is being delivered. For example, Beginner General English classes are every Monday from 2:00 – 4:00 PM. These classes are scheduled weekly, starting from 5 January to 30 June.

Set Up

Venue/Classroom Custom Dropdowns

Venues / Classrooms can be added to:

  • Notify Learners of locations
  • Used in Timetables
  • Book classrooms for delivery
  • Welcome Letters to notify Learners where training will occur

Therefore, these need to be set up first before to can start to add your timetables and classes.

How to Set Up Venue / Classroom Custom Dropdowns

timetable example image v1

Add a Timetable

A Timetable can be viewed as an overall grouping of classes. You may have a timetable for Leadership in the Workplace but this is taught on several days at different times.

How to Add a Timetable

Add Classes to Timetables

Classes in Wisenet are the scheduled time a certain Unit or subject may be delivered.

How to Add Classes to Timetables

Class details can be updated individually or in bulk. Or if required, Classes can also be deleted.

How to Update/Edit Class Details or Delete Classes

Add Learners to Classes

As each class has their scheduled time individual Learners needs to be added to each class.

Add Learners to Classes

If a Learner is scheduled into two classes that overlap in time you will need to manage the clash.

Manage Timetable Clashes

If required, you can delete Learners from a class.

How to Delete Learners from Classes

View and Manage Timetables and Classes

Once timetables and classes are set up there are a number of options for viewing the Timetable and Classes from generating Class Roles to viewing Calendars in Learner App and Trainer App.

How to View Timetables and Classes

Introducing Attendance

Monitoring attendance is critical for CRICOS but also, is a good indication of class participation rates.

Attendance Calculations in Wisenet are based on the minutes that a Learner has attended and only the Status of Attended and Absent are included in the calculations.

Learn more about how Attendance is Calculated in Wisenet with the examples and scenarios provided.

Mark and Monitor Attendance

Attendance is recorded to indicate which Learners attended or in more detail by specifying times that the Learner attended. Both of these actions can be performed in bulk. However, please note, Attendance cannot be bulk updated for a Learner across multiple Classes.

How to Mark or Edit Attendance

To monitor Attendance, in Wisenet there are several different types of reports that can be generated to track attendance by individual Learners or by class.

Attendance Reports and Rolls

If you are required to produce Warning Letters related to Attendance, Course Progress, and Fee Payment monitoring, you can easily do so in Wisenet. These Warning letters can be sent to an individual Learner as well as to multiple Learners.

How to Generate Warning Letters