The Wisenet Timetable function is a scheduling tool that allows you to:
- Record, track and monitor attendance
- Schedule classes
- Book training venues and teachers
- Register Learners into scheduled classes
- Produce class rolls
- Automatically calculate a student’s attendance %
- Generate reports for Courses or Learners that have minimum attendance requirements (eg. International Learners, licensing courses)
Timetable = A collection of classes for a set time period.
Classes = Scheduled periods of time where a curriculum is being delivered. For example, Beginner General English classes are every Monday from 2:00 – 4:00 PM. These classes are scheduled weekly, starting from 5 January to 30 June.
Venue/Classroom Custom Dropdowns
Venues / Classrooms can be added to:
- Notify Learners of locations
- Used in Timetables
- Book classrooms for delivery
- Welcome Letters to notify Learners where training will occur
Therefore, these need to be set up first before to can start to add your timetables and classes.
Add a Timetable
A Timetable can be viewed as an overall grouping of classes. You may have a timetable for Leadership in the Workplace but this is taught on several days at different times.
Add Classes to Timetables
Classes in Wisenet are the scheduled time a certain Unit or subject may be delivered.
Class details can be updated individually or in bulk. Or if required, Classes can also be deleted.
Add Learners to Classes
As each class has their scheduled time individual Learners needs to be added to each class.
If a Learner is scheduled into two classes that overlap in time you will need to manage the clash.
If required, you can delete Learners from a class.
View and Manage Timetables and Classes
Once timetables and classes are set up there are a number of options for viewing the Timetable and Classes from generating Class Roles to viewing Calendars in Learner App and Trainer App.
Monitoring attendance is critical for CRICOS but also, is a good indication of class participation rates.
Attendance Calculations in Wisenet are based on the minutes that a Learner has attended and only the Status of Attended and Absent are included in the calculations.
Learn more about how Attendance is Calculated in Wisenet with the examples and scenarios provided.
Mark and Monitor Attendance
Attendance is recorded to indicate which Learners attended or in more detail by specifying times that the Learner attended. Both of these actions can be performed in bulk. However, please note, Attendance cannot be bulk updated for a Learner across multiple Classes.
To monitor Attendance, in Wisenet there are several different types of reports that can be generated to track attendance by individual Learners or by class.
If you are required to produce Warning Letters related to Attendance, Course Progress, and Fee Payment monitoring, you can easily do so in Wisenet. These Warning letters can be sent to an individual Learner as well as to multiple Learners.