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Managing FEE HELP Enrolments

Manage Deferrals

Depending on the circumstances of the Deferral, you should choose the following:

  1. Update the Unit of Study completion statuses to withdrawn/unconfirmed making it non-reportable.
  2. Amend the Unit of Study enrolment census dates appropriately.
  3. Unenrol the Learner from the current Unit of Study and re-enrol into the future Unit of Study.
Manage Withdrawals

Depending on the circumstances of the withdrawal, you should choose the following options for the UoS Enrolment Completion Statuses:

  • 1 – Withdrew without penalty – the ‘penalty’ here refers to academic penalty.
    • A Learner should have this status if they commenced the Unit of Study. A financial penalty will apply if withdrawal is after the census date unless special exemptions are obtained.
  • 2 – Failed – If the Learner incurs both financial and academic penalty then this status is selected
  • 6 – Withdrew due to medical reasons – If the Learner is eligible for medical withdrawal
  • 9 – Withdrew prior to commencement date – If the Learner withdrew prior to commencing the Unit of Study
  • 9 – Withdrew under special circumstances – If the Learner withdraws after the census date but for some reason neither academic nor financial penalties apply and you are not reporting this enrolment to the government then this status can be selected
Managing Resits

Depending on the circumstances of the Resits, you should update the current Unit of Study completion statuses to failed/withdrawn appropriately.

FEE HELP Unit of Study Fee Calculation Rules

Note that it is NOT possible to change the Full Fee / RPL Fee when there are enrolments in a unit of study. This is because every student in a particular unit of study must be charged the same fee or RPL fee.

  1. When the Unit Of Study > Enrolment Status = 250 / 260 / 261 / 262 / 270 / 271 / 310 / 311 / 320 / 330 / 341 THEN all Amounts should = $0
    • This is based on Validation Rules 4109 and 1409
  2. Loan Fee Percentage is based on the Course of Study > Course Type (this is set in the Course and set up in Settings > Dropdowns)
    • When Course of Study > Course Type = 08, 09, 10, 20, 21, 22, 41,13 then the Loan Fee Percentage
      • 25% where Census Dates are prior to 01/04/2020
      • 20% where Census Dates are from 01/07/2021 (As a result of the new Job Ready package)
    • ELSE Loan Fee Percentage = 0%
    • NOTE: Due to the Student Loan Tax Suspension initiative as a result of Covid, UoS with Census Dates between 01/04/2020 and 31/12/2021 will all have a rate of 0%
  3. Total Amount Charged
    • Is Learner Accepted Credit / RPL = True?
      • Yes THEN uses the Unit of Study > Credit RPL Fee
      • No THEN use the Unit of Study > Full Fee
  4. Calculations
    • Upfront Payment and Other Payment are editable
    • Loan Amount = Total Amount Charged – Upfront Payment – Other Payment
    • Loan Fee = Loan Amount * Loan Fee Percentage
    • HELP Debt = Loan Fee + Loan Amount

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