Converting Excel Spreadsheet to a Flat File for PIR Staff Reporting
PIR Staff File Naming Convention
How to make courses eligible for PIR reporting (Page Coming Soon…)
Introducing Provider Information Request (PIR)
The collection for Provider Information Request (PIR) is undertaken to ensure key data is available on all Higher Education Providers to help inform a risk-based approach to regulation of the sector. The Tertiary Education Quality and Standards Agency (TEQSA) uses this information to minimise the reporting burden on providers associated with regulatory processes, such as renewal of registration.
As a Higher Education Provider you are required to report on both Student and Staff data. Before you begin, learn about:
- the Department involved in the reporting process for PIR
- reporting your data to TEQSA’s Higher Education Information Management System (HEIMS)
- the reporting toolkit to prepare, validate and submit your staff and student data to HEIMS
Set Up your Accounts
Have you already registered and have your own Log On ID and Password to report with HEPCAT? You need it to report, check and certify your PIR data.
If you haven’t registered yet, complete and submit the PIR Access Request Form
The eCAF (Electronic Commonwealth Assistance Form) process has been improved thanks to the introduction of the new Government eCAF system. The system is designed to simplify the process for getting Learners to complete their Commonwealth Assistance Form.
FEE HELP Courses
Prior to creating Course Offers you need to indicate which Courses are for FEE HELP and decide which Course Offer structure you are going to use.
Invoice and Assistance Notices
Learn how to use CANs and Invoices for Scheduled CANs/Invoices.
Set Up Course Offers
Adding a Course Offer for FEE HELP follows the same process however, ensure that any additional AVETMISS fields are entered and the Course Offer Name and Code is easily identified as FEE HELP.
Units of Study is important for FEE HELP delivery as it allows for groups of Units and Competency.
1.Follow the steps for enrolling a learning ensuring that all relevant fields for FEE HELP Learners have been completed.
Learn More? FEE HELP Files and Fields
2. After the 2 day cooling off period has passed the Learner details can be sent to eCAF
3. Generate Invoice
If you have set up your CANs and Invoices these should generate automatically.
Monitor and Update Learner Progress
Learn how the Enrolments work in Wisenet and How to Edit Unit of Study Enrolments.
Prepare for Reporting
IMPORTANT: As a Higher Education Provider you are required to report on both Student and Staff data.