The SDR is a set of files which you can easily export from Wisenet. The files contain data on Learner characteristics, course enrolment details, course and qualification completions, course details, and actual EFTS on a monthly basis. Further information on EFTS forecasts is required as part of the validation process. Full SDR files must be submitted electronically to the Ministry of Education three times a year as at:
- 15 April, and
- 7 August, and
- 31 December
The first two returns are provisional and the December return is final.
There is also an Indicative Return due on the 10th week of the year which requires only ENRL, LEAR and REGT files to be uploaded.
Learn More? SDR Submission Dates
A Course in the SDR corresponds to a Unit in Wisenet
DISCLAIMER: The information in this article may be subject to change and it represents Wisenet’s interpretation of published government documents. This article is intended to provide general information only. We recommend that you refer to the Ministry of Education’s published guidelines and standards for SDR reporting. Wisenet is not responsible for the accuracy of your data recording.
1
Do you have to submit the SDR?
From the Process Overview and Guidance for Single Data Return (April 2025):
TEOs must complete SDRs if they:
- Receive funding for Delivery at Levels 1–10 on the New Zealand Qualifications and Credentials Framework, unless the delivery is work-based only;
- Receive funding for Youth Guarantee (YG); and/or
- Have learners accessing student loans or allowances from StudyLink.
If you aren’t sure, check with TEC.
2
What is reported in the SDR?
- Data about your Organisation
- Training Organisation details (Provider Code)
- Delivery locations for Learners you are reporting
- Courses and Units delivered / being delivered to Learners you are reporting
- Data about your Learners
- Contact and demographic details
- Disability or special needs (if applicable)
- Prior education
- Course and Unit Enrolment details
Note:
All Learners for whom a confirmed enrolment has been made in a TEO’s student management system are required to be reported, regardless of the level of study or the funding source.
3
SDR Files
There are five SDR files:
- LEAR, Learner file, contains each Learner who is enrolled in a course and meets the criteria for reporting.
- ENRL, Course Enrolment file, contains all valid new Learner Enrolments or changes to a Learners Enrolment within the reporting year, based on the Unit Enrolments in your Wisenet database.
- REGT, Course Register file, contains any new or updated data for courses that a TEO offers confirming that the Unit details in your Wisenet database match the details on record at TEC.
- QUALCOMP, Qualification Completion file, this file contains records for individual learners who have met the requirements to be eligible for the award of a qualification as set out in the approval regulations. This file can be submitted independently from a full SDR submission at any time.
- COURCOMP, Course Completion file, recording outcomes of unit enrolments for all current enrolments. This file can be submitted independently from a full SDR submission at any time.