Introducing Staff
The Staff section is where you record details of your Organisation’s Staff, including: trainers, assessors, education & training managers, administrators or consultants/contractors. Staff should only be entered into Wisenet once.
It is important to add your Trainers and Assessors into Wisenet as Staff prior to creating Course Enrolments. This is so that their details populate in the drop-down list when you are creating a Course Enrolment and linking Trainers/Assessors to their respective Course/Unit Offers.
Set Up
Provide Staff Member with Wisenet Access
It is important for each User of Wisenet to have their own login details. If Staff do not need to access Wisenet you can simply add them to Staff Records.
Add a Staff
There are two ways to add a Staff in Wisenet, you can either send them an invite via the Portal or manually add them via the LRM.
If they do not require Wisenet access but their information needs to be recorded, the process is the same.
Link Staff to Courses and Units
Linking Staff to Courses and Units helps identify which Staff members are eligible to train/assess. This assists when creating Staff Skill Matrix. However, not all staff need to be linked.
Link Staff to Courses and Units
(You can skip this step if you are adding non-teaching or training staff)
Link Staff to Administration Records
The purpose of this section is that staff can be linked as:
- Credential Issuing Officers
- Task Assignees
- Coordinators
- Trainers
- Assessors
Actions
Attach Records
You are able to upload any documents that are relevant to the Staff member.
We recommend that you upload all documents that are required for auditing purposes such as:
- Qualifications and Certificates
- CV / Resumes
- Working with Children / Minors checks
- Police checks
Use Checklists to keep track of Staff files
Merge Staff
If a Staff member is entered in twice it is recommended that those two records be merged and not deleted.
Archive Staff
When Staff leaves it is important that their access to Wisenet is modified otherwise they may still have access or other members may not be able to access their account.
How to Modify or Delete a User Account
You can also delete a staff record from within Wisenet.