If a Staff member has been recorded twice into the system it is important that they are merged under the one record.
- move all the associated records with the duplicate record into the original record
- mark the duplicate record adding the word ‘MERGED’ to the last name
- set the duplicate record as Inactive
Note
Merging is permanent and cannot be undone.
Before you begin:
Required Knowledge: Staff
Required LRM Access: Admin
Required Pre-Steps: Invite User, Add Staff
1
Navigate to LRM > Staff
2
Select Staff
- Go to relevant Staff Profile
- Click Action and then Merge
- This will then prompt and automatic search for duplicate records. You can manually enter Search Criteria also.
Click image to enlarge
3
Compare Records
- Compare records against each other such as; Name, email, mobile etc
- The Staff record to be merged or kept can be changed by clicking on the change arrow
- Select Merge to confirm
Click image to enlarge
Note
Once the merge process is complete, the record that is kept inherits all permissions from the merged Staff as follows:
- General settings – Assessor, Coordinator, Trainer, Sales Person checkbox
- All staff logbook records.
- Rates configured
- Courses and Units configured, number of Units enrolled
- All Checklist items configured for that Staff.
- CRM Opportunities configured.
- The Tasks assigned to the merged Staff, will be assigned to the Staff that has been retained and appears on their Dashboard.
- The Trainer and Coordinator configured to the merged staff in a Timetable or Class, will be assigned to the retained staff, after the merge.
- The trainer, assessor and coordinator value of the merged staff in the Course, Course and Unit Offers, Course and Unit Enrolments will be replaced by the Staff that will be retained.