This stage takes the Learner from accepted Application to enrolment completion.
The Progression stage is a continuous cycle of collecting information to ensure the Learners’ Course Enrolment details are up to date and correct. This allows you to:
- schedule tasks
- prepare for reporting
- track academic progress
- identify key milestones in enrolment
The section at the bottom of the page gives you ideas as to what you might need to complete at each stage and what feature of Wisenet can achieve this.
1. Prepare
There are some Key Stages to consider before the Learner officially commences study. All required administrative tasks can be recorded, triggered and sent from Wisenet. The features below gives you ideas and examples of what might need to be performed at each stage and where to go to learn more.
- Set Enrolment Status to Current
- Set Status Reason to Pre-Start (Optional)
- Create administrative Tasks to:
- Call Learner
- Collect additional compliance details e.g USI
- Enable Learner Access to Learner App
- Generate Student Card and photo
Learn more about Tasks
- Email Learner with the following details:
- Venue details
- Map
- Timetable
- Orientation day
- USI application
Learn more about Messages
- Send
- Training Plan
- Welcome Letter
Learn more about uReport
Learncycles allow you to utilise Enrolment Status and Status Reason to automatically trigger Tasks and Messages.
Learn more about Learncycles
2. Progress
The Progression Stage needs to be a continuous cycle because not all Learner will progress at the same stage. Keep the following in mind when you are setting progression tasks:
Maintain Record for:
- Unit Progression
- Unit Enrolments Start and End Dates
- Unit Enrolments Outcome Codes (AU) or Outcome Codes (NZ)
- Class Timetables
- Attendance records (if applicable)
Note: This can be completed individually per Learner or in bulk for multiple enrolments.
Refer to the Unit Enrolment progression guide below to help you set the correct statuses:
Monitor Progression to identify Learners at risk
Under Standard 11.2 of the National Code 2007, a provider who implements the DEEWR-DIAC Course Progress Policy and Procedures for its vocational education and training (VET) courses is not required for ESOS purposes to monitor attendance for those courses.
The provider must monitor, record and assess the course progress of each Learner for the course in which the Learner is currently enrolled. The provider must assess each Learner’s progress at the end of each compulsory study period.
- Set Up Study Period Checklist
- Learn More? Checklist Suggestions and Examples
- Set Up Enrolment Checklist Templates
Use the following Course Progress reports:
- 0148 Course Progression Unit Count Summary
- 0793 Course Progression Unit Count with Study Period
A provider that monitors attendance for its courses must have and implement appropriate documented attendance policies for each course. The policies and procedures must be provided to staff and Learners.
Use the following Attendance Progress reports:
- 0818 Attendance Progression with Study Period
- 0819 Attendance and Course Progression Unit Count Summary by Study Periods
- 4019 Attendance Progress Report with Attendance Reporting Checklist
Learn More? Reports
Engage by:
- Making follow up calls And/Or, organising meetings And/Or, sending surveys
- Being proactive, i.e: creating learning action plans
- Sending Transcripts
Repeat
As the Learners progress through their enrolment it is important to keep records up to date as this can save a lot of time and stress later on. The features below gives you ideas and examples of what might need to be performed at different stages.
Changing the Enrolment Status and Status Reason is critical to knowing what stage the Learner is at, what needs to be completed and to potentially trigger Learncycles.
- Set Enrolment Status to Current
- Set Status Reason to Term 1, Midway
- Set any Administrative Tasks relevant to your training requirement
- Generate Reports (1 week prior to deadline)
- Check Attendance
- Update Enrolment Details
- Check-in with Learner (phone call, email, on site, survey, other)
Learn more about:
- Monitor and send (if required):
- Attendance warning letter
- Holiday notifications
- Reminders
Learn more about Messages
Learncycles allow you to utilise Enrolment Status and Status Reason to automatically trigger Tasks and Messages.
Learn more about Learncycles
The more accurate your enrolment records are the more accurate your compliance reporting will be. It is important to not leave these updates to the last minute.
Progression Completed
The second stage of the Learner Lifecycle has been completed.
You now know how to:
- mark key reporting dates
- ensure enrolment details are current
- break down tasks required for your organisation at each step
Next Stage
The Third Stage is Completion