All VET learners must be attached to a contract. Owners or Administrators will be required to add new Contracts and Training Schedules for each new contract year. If you are delivering a contract on behalf of another RTO you should set up a contract in Wisenet as if you hold the contract for your reporting and ease of use. You will need to enter a Fee for service contract for each state that you deliver in.
Required LRM Access: Owner or Admin
1
Navigate to LRM > Settings > Configuration > Contracts
2
Enter Contract Code / Course Site ID
- Click on the Actions Menu and click Add Contract
- Enter the following details and click Save Contract (the table below provides more information):
- Contract Code
- IMPORTANT NOTES:
- Contract Code should be unique
- There is a limit of maximum 12 characters with no space in between
- IMPORTANT NOTES:
- Description of your contract
- Select the relevant State or Province
- Start Date and End Date
- NOTE: Wisenet recommends for reporting purposes that each year a new contract is created. Remember when creating a new contract that the Contract Code should be unique.
- Contract Code
- From the list, select the contract that you need to edit
- Click Action, and Select Edit
- Make the necessary changes then click Save
IMPORTANT NOTES:
- All enrolments attached to this contract code will be updated
- Remember to bulk update Unit Enrolments Outcome Codes if required
Note: The benefit of being able to edit the contract End Date will allow you to archive old contracts. Contracts dropdown will filter to only show active contracts based on current date making it easier to find.
IMPORTANT NOTE:
If you deliver Fee For Service (FFS) training in Western Australia (WA), for State, select Other (Aus). This will enable the national outcomes for you to choose under the unit enrolments.
3
Enter Training Schedule / Booking ID
- Search and Select the relevant Contract from the provided list
- Click the Action Menu paralleled to Training Schedules/Booking IDs, Select Add Schedule
- Under Add Training Schedule, Enter the following information then click Save (the table below provides more information):
- Booking ID / Course Site ID Code
- Booking ID / Course Site Description
- If you need to add another Booking ID (NSW & Qld only), click Add and repeat the above step
- When finished, Click Save
Edit Training Schedule / Booking ID
- Search and Select the relevant Contract from the provided list
- Click the Action Menu for the relevant Schedule/ID, Select Edit
- Make the necessary changes, then click Save (refer to the table below for more information)
Note:
- All enrolments attached to this training schedule for this contract will be updated
- Training Schedule Code can only be 12 characters MAX as per guidelines set by the department
Guidelines to enter Contract Code & Booking IDs
| Contract Type | Notes | Contract | Training Schedule / Booking ID | |||
|---|---|---|---|---|---|---|
| Code | Suggested description | State | Code | Suggested description | ||
| Fee For Service (FFS) | ||||||
| Fee For Service (All States except WA) | FFS | Fee For Service | Actual State | FFS | Fee For Service | |
| Fee For Service (WA Only) | Required due to mismatch in National v/s WA Outcomes | FFS | Fee For Service | Other (AUS) | FFS | Fee For Service |
| Funded - Known Contract Details | ||||||
| Funded - Contract and Schedule Provided | When a Contract and Schedule has been provided | Contract Code | Year & contract description | Actual State | Training Schedule | Training schedule description |
| Funded - Contract Only | When a Contract ONLY has been provided | Contract Code | Year & contract description | Actual State | 000 | Year & contract description |
| Funded - (VIC Only) | Contract Only. Usual reporting | Contract Code | Year & contract description | VIC | 000 | Year & contract description |
| When subject level enrolments for claim processing are to be excluded | Contract Code | Year & contract description | VIC | EXC | Exclude from claims processor | |
| When subject level enrolments for claim confirmation/invoicing are to be excluded | Contract Code | Year & contract description | VIC | R38 | Exclude from claim confirmation/invoicing | |
| When subject level enrolments are disrupted due to delayed practical outcomes or employer signoff. Must have an Outcome = 79. | Contract Code | Year & contract description | VIC | ERA | Exclude from reapportioning | |
| When subject level enrolments are impacted by Covid-19 training date changes | Contract Code | Year & contract description | VIC | C19 | Prevent claims processor reapportioning fees with training date changes due to Covid-19 | |
| Funded - Contract or Schedule not reported | ||||||
| Funded - Smart and Skilled (NSW) | Reports CommitmentID to AVETMISS. Hence contract required | YEARSAS (i.e. 2020SAS) | Year and type of contract | NSW | 000 | 2020SAS |
| Funded - Skilled Capital (ACT) | Reports Individual Contract ID to AVETMISS. - Contract is required for grouping Enrolments | YEARSC (i.e. 2020SC) | Year and type of contract | ACT | 000 | 2020SC |
| ACFE (VIC) | ACFE | ACFE | VIC | ACFE | ACFE | |
| Other | 000 | Year+ContractDescription (i.e. 2018 Skills for All) | SA | 000 | Year+ContractDescription (i.e. 2018 Skills for All) |
| Contract Type | Notes | Contract | Training Schedule / Booking ID | |||
|---|---|---|---|---|---|---|
| Code | Suggested description | State | Code | Suggested description | ||
| Fee For Service (FFS) | ||||||
| General | Required due to mismatch in National v/s WA Outcomes | FFS | Fee For Service | Other (OS) | FFS | Fee For Service |
Note
This information may be subject to change and it represents or includes Wisenet’s interpretation of published government documents.
This is intended to provide general information only. You are responsible for your compliance reporting.
We recommend that you refer both to the National collection guidelines and to the guidelines of each state that you deliver in. You can find links to many of these here: AVETMISS: Data specifications and Websites: Key Australian Government and Industry Websites or the VET Provider Collection specifications Release 8.0