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Wisenet

      Trainer App Functionality

      Here is a list of tasks you can do through the Trainer App.

      Important Notes:

      • The Trainer App can be configured to enable/disable functionality.  If you do not see specific controls then you may not have access to this feature
      • Each Trainer will only see records for the Unit Enrolments that they are linked to in the Trainer App

      1

      View Scheduled Classes

      The Trainer App will only show records that the Trainer is linked to, such as the classes they are scheduled to train and the list of Learners enrolled in their respective classes.

      To view scheduled classes and class roll:

      1. Log into your Trainer App
      2. On the Home Page, under Classes, the classes you are schedules to deliver will be listed
      3. Click Class Code to view class details
      4. Click Attendance to view list of Learners enrolled in the relevant class

      Note:

      • By default, the home page will show today’s classes.  If you want to view classes for other days, you can change the listing by clicking on the Dropdown box (refer to illustration) to view a different date range
      • If you can’t see any details or classes, check with the person who sent your Wisenet account invitation as they can fix this.

      Search Learners

      There might be different tasks that you may be required to do for a particular Learner enrolled in your class, i.e. viewing their enrolment history, or uploading a document/file note, or updating  their attendance record.  To search for a Learner via the Trainer Portal is easy.  Simply follow the steps below:

      1. In the Search Bar, enter the Learner’s details, i.e:
        • Part or all of the first name and / or last name
        • Their student number (Ref Internal)
        • A combination of the above
      2. Select the relevant Learner from the list of Learners matching the data you entered
      3. The Learner Profile Page will now appear and from this page you can:
        • View and edit the Learner’s enrolment history
        • View and edit Unit Enrolment details
        • View and upload files and documents
        • View and edit checklists
        • View Timetables the Learner is enrolled into and view their attendance

      Note:

      • Your training organisation can choose to disable some features and tasks; therefore, you may find some features are not available to you
      • To view all Learners linked to you: Type % into the Search bar
      • To view all Learners linked to you in a Course Offer, type the Course Offer code into the Search bar

      Enrol Learners

      Enrolment is the process of recording a Learner’s registration into a Course.  In the instance that you need to enrol a Learner into a Short Course or a Unit Offer, you can do so through the Call Centre Wizard.  Please note:

      • The Call Centre Wizard allows you to enrol Learners into a Short Course (one unit attached only)
      • When you enrol a Learner into a Unit Offer, you are also enrolling them into the associated Course Offer

      View instructions on How To Enrol Learners using Call Centre Wizard

      View & Edit Results

      As each Learner completes a Unit, you need to update their outcomes and/or you can also enter an assessment score for each unit and grade banding, i.e. Credit, Distinction etc.)

      You can view and edit Unit results for a Learner by following the steps below:

      1. Log into your Trainer Portal and Click on My Learners/Clients
      2. Open the relevant Learner’s Profile Page
      3. For the relevant Course Offer, in the Action menu click View Unit enrolments
      4. Select the Unit enrolments that you want to update (click the first check box to select all unit enrolments)
      5. Under the list of Unit enrolments – in the Action Menu Dropdown – select Update OR Bulk update
      6. Tick the fields that you wish to update and enter the relevant details
      7. Click Perform Cascade

      Learn More? Outcome Codes

      Note:

      • Your training organisation can choose to disable some features and tasks; therefore, you may find that you are not able to edit your Learner’s Unit enrolments
      • You should also check with your training organisation what conventions they may have and which outcome codes you must enter

      Record Attendance

      Monitoring and Tracking Learners’ attendance for each Unit Offer is important for reporting purposes.

      Note: There are two ways of entering attendance into Wisenet. You will need to check with your Training Organisation on how you are required to enter attendance.

      1

      Open Attendance List
      1. Log into your Trainer Portal and go to the Classes section
      2. In the Dropdown box, Select the relevant date range you wish to view
      3. To the right of the relevant class, Click Attendance

      2

      Choose a method to Enter Attendance

      Choose one from the two methods relevant to your Training Organisation’s requirement.

      Method 1: Record which Learners attended
      1. Tick each Learner that attended class
      2. Click Edit selected clients
      3. On the Set all Dropdown list, select Accepted 100%
      Method 2: Record which Learners attended with precise times
      1. Tick each Learner that attended class
      2. Click Edit selected clients
      3. On the Set all Dropdown list, select Accepted 100%
      4. You will be returned to the previous screen – tick the Learners that:
        • Arrived late
        • Left early
        • Did not attend part of the class (eg. took an extended break, came back late from lunch, had to attend a doctors appointment etc)
      5. For Learners who:
        • Arrived late or left early: overtype their Time In and / or Time Out fields as applicable
        • Did not attend part of the class: tick Was client absent from class for a period of time?, In the Dropdown list select the relevant time period
      6. Click Update clients

      Note:

      • Use the Does Time In falls after a break or Time Out falls after a break if applicable (i.e. The client doesn’t arrive until after lunch or doesn’t return after lunch). Tick the check box and adjust their break time if required
      • You will be returned to the previous screen and the class roll will show the Class Attendance % and time in and out for each Learner
      • Absent Learners – leave their attendance at Accepted 0% – you do not need to make any special action to mark them as absent

      Print Reports

      To view and print reports and attendance class rolls:

      1. Log into your Trainer Portal
      2. On the home page in the Reports section, click on the relevant report or attendance roll
      3. The Report Viewer will open
      4. In the drop down list, select either Acrobat (PDF) File or Excel
      5. The Report will now open and is ready to be printed

      Note:

      There are two available attendance rolls:

      • Today’s class rolls
      • Tomorrow’s class rolls

      View Tasks

      Trainers will only see Tasks if:

      • In Portal Settings, ‘Trainer can see’ is ticked
      • The task has been assigned to them
      • They are linked as the Trainer for the:
        • Learner
        • Course Enrolment
        • Unit Enrolment

      Send Messages

      If you are on Wisenet’s Premium Edition and if access is enabled, Trainers can be allowed to send Email and/or SMS messages to a Class List.

      Learn More?