UIP Field Guidelines - Wisenet Resources

UIP Element	Wisenet Section	Wisenet Field	Mandatory	Validation Rules
ProviderCode	Settings	NZ Provider Code	Yes	Must contain only valid characters (100 Character Limit)
LearnerCourseDelivery Site	Unit Enrolment	Unit Enrolment Delivery Location Code	Yes	Must contain only valid characters A-Z, 0-9, only forward slash (/) special character allowed. Must contain a code to identify the delivery site. If your PTE only has one delivery site it is your MoE Number and ‘/1’ e.g. 7154/1. If you have more than one delivery site you can reference NZQA’s website to identify the codes for each site e.g. 7932/2.
ProviderStudentID	Learner > Personal Details	Ref Internal	Yes
NationalStudentNumber	Learner > Personal Details	NSN	See validation rules	Optional (but note business rule below). Must contain only valid characters 0-9, no special characters or spaces. The NSN check digit must be checked. Must be completed if the student: - already has an NSN allocated (e.g. student has been in tertiary since 2002 or secondary since 2009) OR - is undertaking study on a visa that is not a visitor’s visa (e.g. has an immigration status not equal to code ‘21’ (Visitor’s))
LearnerOfficialFamilyName	Learner > Personal Details	Last Name	Yes	Must contain only valid characters. If learner only has one name it is to be recorded in this field.
LearnerOfficialGiven1Name	Learner > Personal Details	First Name	See validation rules	Must be the official given name(s) (as recorded on identity documents) NOT the preferred given name(s). If the learner only has one name it is to be recorded in the Last Name field. Enter '--' in this field to report blank.
LearnerOfficialGiven2Name	Learner > Personal Details	Middle Name
LearnerOfficialGiven3Name	Learner > Personal Details
LearnerGenderCode	Learner > Personal Details	Gender	Yes	Must be one of the codes in the supplied Gender reference data list. A gender code of “U” (Unknown) should be used in cases where none of “M”, “F”, “X”, “I”, or “O” is specified on the identity documents.
LearnerBirthDate	Learner > Personal Details	Date of Birth	Yes	Must be a valid date. No birth date should be entered for a learner of age 6 or less when enrolled.
Ethnicity1Code	Learner > Demographics	Ethnicity 1	Yes	Must be one of the codes in the supplied Ethnicity reference data list. If code ‘999’ (Not Stated) is selected then no other ethnicity code field should be populated. A specific ethnicity value must only be selected once e.g. code ‘122’ (Dutch) must not be entered in EthnicGroup1Code and EthnicGroup2Code.
Ethnicity2Code	Learner > Demographics	Ethnicity 2
Ethnicity3Code	Learner > Demographics	Ethnicity 3
Iwi1Code	Learner > Demographics	IWI Affiliation 1	Yes	If code ‘211’ (New Zealand Māori) is recorded in any ethnic group code field then Iwi1Code is mandatory. Two additional codes (Iwi2Code, Iwi3Code) are optional. Must be one of the codes in the supplied Iwi reference data list. Iwi codes are only allowed if an ethnic group code field is ‘211’ (New Zealand Māori’). If codes ‘4444’, ‘5000’, ‘5555’, ‘6000’, ‘7777’, ‘8888’ or ‘9999’ (other response) are selected in Iwi1Code then no other iwi code field should be populated. A specific iwi value should only be selected once e.g. code ‘0101’ (Te Aupōuri) must not be entered in Iwi1Code and Iwi2Code.
Iwi2Code	Learner > Demographics	IWI Affiliation 2
Iwi3Code	Learner > Demographics	IWI Affiliation 3
LearnerCountryOfCitizenshipCode	Learner > Demographics	Citizenship	Yes	Must be one of the codes in the supplied Country of Citizenship Codes reference data list
LearnerImmigrationStatusCode	Learner > Demographics	Residential Status	See validation rules	Must be completed if the learner is an international student. Must be one of the visa type codes in the supplied Immigration Status reference data list.
LearnerPassportNumber	Learner > International	Passport Number	See validation rules	Must be completed if the learner is an international student. Must contain only valid characters A-Z, 0-9, no special characters.
LearnerCourseDeliveryStart Date	Unit Enrolment	Start Date	Yes	Must be a valid date and not before the course enrolment start date
LearnerCourseDeliveryEnd Date	Unit Enrolment	End Date	Yes	Must be a valid date and not before the unit enrolment start date. If actual end date is empty, then nominal end date will be reported.
LearnerCourseQualificationCode	Course	Course Code	See validation rules	Optional but if completed, both qualification code and qualification source code must be completed. If qualification source code is ‘11’ (NZQF) the qualification code must be the alpha-numeric code as on the Qualifications Register. Must contain only valid characters A-Z, 0-9, no special characters.
QualificationSourceCode	Course	Qualification Source (UIP)	See validation rules	Optional but if completed, both qualification code and qualification source code must be completed.
LearnerCourseSchemeCode	Unit Enrolment	Unit Enrolment Course details	Yes	Is displayed when Qualification Source Code does not have a value, else it reports as empty
CourseCode	Unit	Unit Code	Yes	Only the left hand side of the first decimal point
CourseVersion	Unit	Unit Code.Version	Yes	Only the right hand side of the first decimal point. This field will report as NOVERSION if there is no decimal point). Must contain only valid characters A-Z, 0-9, only single full stop (.) and hyphen (-) special characters allowed.
CourseTitle	Unit	Unit Description	Yes	Must contain only valid characters (see Section 8 –name, noting that numerals (0-9) are also allowed).
CourseNZSCEDCode	Unit	SCED Field of Study	Yes	Must be one of the codes in the supplied NZSCED Field of Study Codes reference data list. If you are a Private Language School who does not currently capture the NZSCED code - use ‘091506’ English for Speakers of other Languages
CourseCredit	Unit	Credit	See validation rules	Must be between 2 - 120. Must be completed if component is part of a quality assured qualification (NZQF).
CourseLevel	Unit	Register Level	See validation rules	Must be between 1 - 10. Must be completed if component is part of a quality assured qualification (NZQF).
LearnerCourseTeachingHours	Unit	Supervised (Nominal) Hours		Must not be more than 60 hours per week. Must be a positive number with up to two decimal places. Defined as contact hours per week including classes, lectures, tutorials, workshops, supervised study etc.
LearnerCourseTeachingWeeks	Unit	Tuition Weeks		Must not be more than 52 weeks. Must be a positive number with up to two decimal places. The overall number of full time equivalent weeks during which learners are studying for this component, including study breaks, from the first tuition date until after the last assessment or examination but excluding holidays.
LearnerCourseFeePayingStatus	Course Enrolment	Fund Source	Yes	Must be one of the codes in the supplied Fee Paying Status reference data list. The fee paying status of the learner e.g. International Fee-Paying, Domestic Full Fee- Paying used to identify if Export Education Levy (EEL) is to be calculated on the tuition fees.
LearnerCourseTuitionFee	Unit Enrolment	Unit Fees		Must be a positive number with up to two decimal places. Must be completed if LearnerComponent FeePayingStatus is ‘02’ (international fee- paying). Must be between $0.00 and $99,999,999.99. Component tuition fee excluding GST used to calculate EEL for International Fee-Paying Students. Fee amount identified at Component level to ensure the provider only pays EEL for components undertaken in the current trimester.
LearnerCourseCompletionCode	Unit Enrolment	Outcome	Yes	Reports only Code = 1, 2, 3, 4, 9 Must be one of the codes in the supplied Completion Code reference data list. Code ‘9’ (Finished) must only be used for completion of components for which the only completion criteria is attendance.
LearnerCourseCompletionDate	Unit Enrolment	Actual End Date	Yes	Date learner passed, failed, finished or withdrew from the component. Need to ensure only exports in SDR when outcome = 2, 3, 4 or 9. Must be a valid date. Must not be in the future.
QualificationCompletionCode	Course Enrolment	Qual Issued	Yes	Must contain only valid characters A-Z, 0-9, no special characters. If source code is ‘11’ (NZQF), the qualification code must be the alpha-numeric code as on the Qualifications Register.
QualificationCompletionDate	Course Enrolment	Qual Issued Date	Yes	Date Issued and Qual Issued field should be ticked. Must be a valid date. Must not be in the future.