The below table outlines the StudyLink VoS Field Mapping, providing a clear guide to what fields are reported for VoS.
| Field name | Field Description | Wisenet Field | Wisenet Field Location |
|---|---|---|---|
| Last Name | The Student's Family Name | Last Name | Learner > Personal Details |
| First Name | The Student's Given Name(s) | First Name | Learner > Personal Details |
| Date of Birth | The Student's Date of Birth | Date of Birth | Learner > Personal Details |
| Studylink Client Number | The Student's Client Number. No padding if less than 9 digits | ||
| Provider Student ID | The education providers Student ID. This value may be updated by education providers, if the number on the VoS request is incorrect. Where value is less than 10 characters, padding is not required. | RefInternal | Learner > Personal Details |
| Study Start Date | Start date of study | ||
| APPL_SEQ | Field no longer used - will always be 1 | ||
| STPC_SEQ | Field no longer used - will always be 1 | ||
| Status (Not known or pending) | Whether a student’s verification of study is ‘not known’, ‘pending’ or mismatched. If the student’s study is known to the education provider, this field should be left at NULL. N – Not known U – Unregistered P – Pending I – Student ID Mismatch D – Date of Birth Mismatch S – Full name mismatch W – Student Withdrawn from study NULL – Student Confirmed | Derived | See How to process Studylink Verification of Study (VoS) Reports for the list of StudyLink Response Status Codes |
| Programme Code (PC code) | The MoE Prospectus programme code for the Student’s study. (e.g. NC5121 for the National Certificate in Horticulture). | Associated Course Code (if empty then Course Code) | Courses > Course Detail |
| Student Start date of study TOTAL | Programme start date | Course Enrolment Start Date | Learner > Course Enrolment |
| Student end date of study TOTAL | Programme end date | Course Enrolment Actual End Date (if empty then Course Enrolment End Date) | Learner > Course Enrolment |
| EFTS value of programme of study TOTAL | The total EFTS value for the student’s programme of study. (for secondary schools that do not have EFTS values this is field is NULL) Where the value is less than n.nnnn characters padding is not required e.g: 1, .5, .25 | Derived | Learner > Course Enrolment > Unit Enrolments |
| Start date 1 (segmented study) | The start date of the first component of the student’s study period. The field is left NULL if this breakdown options are not used. | NA | NULL |
| End date 1 (segmented study) | The end date for the first component of the student’s study period. Field is left NULL if this breakdown options are not used. | NA | NULL |
| EFTS for study period 1 | The EFTS value for the first component of the student’s study period. Field is left NULL if this breakdown option is not used. | NA | NULL |
| Start date 2 (segmented study) | The start date for the second component of the study period. Field is left NULL if this breakdown options are not used. | NA | NULL |
| End date 2 (segmented study) | The end date of the second component of the student’s study period. Field is left NULL if this breakdown options are not used. | NA | NULL |
| EFTS value of programme of study2 | EFTS value of second component | NA | NULL |
| Student start date of programme of study3 | Start date of third component | NA | NULL |
| Student end date of programme of study3 | End date of third component | NA | NULL |
| EFTS value of programme of study3 | EFTS value of third component | NA | NULL |
| Student start date of programme of study4 | Start date of fourth component | NA | NULL |
| Student end date of programme of study4 | End date of fourth component | NA | NULL |
| EFTS value of programme of study4 | EFTS value of fourth component | NA | NULL |
| Full time indicator | If the education provider does not have EFTS values of its courses (e.g. it is a secondary school) Y – states whether the Student is considered Full Time, N – that they are not. If EFTS value is known, this field is left at NULL | NA | NULL |
| Study break 1 start date | The start date of the first vacation period that exceeds 3 weeks during the student’s study period. Field is NULL if there are no breaks in study exceeding 3 weeks | See How to add a Study Break | |
| Study break 1 end date | The end date of the first vacation period that exceeds 3 weeks during the student’s study period. Start date of next study period. Field is NULL if there are no breaks in study exceeding 3 weeks | See How to add a Study Break | |
| Study break 2 start date | The start date of the second vacation period that exceeds 3 weeks during the students study period. Field is left NULL if there are no breaks of study exceeding 3 weeks. | See How to add a Study Break | |
| Study break 2 end date | The end date of the second vacation period that exceeds 3 weeks during the students study period. Field is left NULL if there are no breaks of study exceeding 3 weeks. | See How to add a Study Break | |
| Total Compulsory Fees | Total compulsory fees | ||
| Fees request | The amount the education provider is requesting the Ministry to pay for the student’s outstanding fees. | ||
| Fund Code | The Source of Funding code. If the VoS has a Withdrawn status or is not “Confirmed” this field can be left blank. | Fund Source | Learner > Course Enrolment > Fund Source |