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Fees Free

Fees Free is an initiative from the New Zealand government offering eligible learners fees-free funding for their first year of tertiary education for provider-based study or two years for industry training.

We highly recommend subscribing to the Fees Free Newsletter so you can receive updates and tips to help you make implementing fees-free easier for you and your Learner.

For more information see feesfree.gov.nz 

Who is Eligible?

To be eligible for fees-free payments, an eligible Learner must be enrolled in an eligible course OR in an eligible industry training programme.

To learn more about eligibility criteria see TEC.gov.nz 

How to Identify if a Learner could be eligible?

TEC is responsible for determining if a learner is eligible however, TEO’s will need to check eligibility.

There are 3 ways to check this:

  1. Via Workspace 2
  2. Individually looking up via NSN numbers by going to www.feesfree.govt.nz 
  3. For large volumes of NSNs, email in a CSV file to feesfreedata@tec.govt.nz 
    • Use report 2100 to generate the required information. How to generate a report 
    • Make sure you Generate Report and then Export to CSV
    • Eligibility results will be sent back to you the next TEC business day

For instructions and guidelines on each option please see NSN for fees-free eligibility 

If Learners return an unknown eligibility you will need to complete a statutory declaration process.

For more information see feesfree.gov.nz 

How to record Fees Free eligibility and status in Wisenet?

The TEC is in the process of defining clear specifications for the Fees Free initiative. You can find more information here: https://www.feesfree.govt.nz/information/ 

2018 SDR changes require the fields Fees Free Eligible and Fees Free Total to be reported. These fields have been added into Wisenet to be ready for 2019 SDR reporting.

The 3 new fields are in the Learner > Personal section:

  • Fees Free Eligible
  • Total Fees 2018
  • Total Fees 2019

There is a new bulk update feature in Course Offer > Enrolments to set these values.

You can filter certain reports by COR Target Group to only show those Learners.

How to generate a report

Fees Free Monthly Data Return

The TEC has updated Workspace 2 to outline the reporting requirements.  The core reporting is for Fees-Free Learners, their Qualification, Courses, Course Fees and other Student Services Fees. The TEC documents are here:

  1. FeesFree Data Return Requirements 
  2. Fees Free Data Upload Template  – You can obtain the real template from Workspace 2

Wisenet is able to report all data except the Student Services Fees. We are working through requirements to determine the best way to implement this.

In the meantime we have built a report that lets you extract the Learner and Course data to help simplify the reporting process. Use the following steps:

  1. Run Report 2117
  2. Copy the data from the report into the Template from TEC
    1. It should look something like link above where you can copy the data into the working sheet
  3. You can then tweak the data as necessary
    1. Set the FeesFreeEligible value for each Learner
    2. Add any Compulsory Service Fees if you have any for each Learner
  4. Once the data looks correct it should be ready to upload to TEC

Feedback Appreciated!

Do not hesitate to contact us if you have feedback regarding additional enhancements Wisenet can make.

Reporting Schedule

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