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Wisenet

      Reporting for South Australia

      South Australia has re-purposed a number of AVETMISS fields with rules specific to the State training requirement. This article is related to the AVETMISS 8 Training Activity (NAT120) File specifications for South Australia only.

      Use the table below to find information about a specific field with actions required to complete in Wisenet, in order to prevent errors in your reporting.

      Further Reading References

      AVETMISS 8 NAT120 Specifications

      STELA

      STELA AVETMISS 8 Validations

      SA Rules
      South Australia Field NameAVETMISS Field MappingWisenet Field NameWhere to apply in WisenetAction Required
      School Location IdentidierHours AttendedWorkplace CodeBased on School Position linked to Learner,
      The position must be active with a End Date that is empty or in the future      		This is only required where the Vet in School Flag = Y and hence a SACEID is provided against a Learner.
      This requires specific Workplace setup as below
      Actual HoursScheduled HoursScheduled/Sup HoursUnit EnrolmentThis is only required for non-accredited Courses. Eg. Where the Unit VET Flag = N.
      Ensure that the Sup Hours are provided against the Unit Enrolment. This will default from the Unit and Unit Offer values to save data entry.
      SACE IdentifierAssociated Course IdentifierSACE ID (South Australia)Learners (Clients) > Personal Details > SACE IDSACE ID is mandatory for VET in School Learners and the required format is 6 numbers followed by 1 alpha and 3 spaces. Example: "123456A "
      Academic Pass (AP)Outcome Identifier - Training OrganisationOutcomeUnit EnrolmentSelect the 70 Academic Pass. Wisenet will report correct values to both AVETMISS Outcome fields
      Fund Source - StateFunding Source - State Training AuthorityFunding Source State (AV)Unit Enrolment- This field must NOT be blank
      - Required format for South Australian TAFE is 3 numbers (i.e: "123")
      - Where FSI = 'SBA' both TRAINING CONTRACT IDENTIFIER and CLIENT IDENTIFIER - APPRENTICESHIP are required
      - Where FSI = 'VIS', 'TGS' or 'SBA' VET IN SCHOOLS FLAG must = Y (must be ticked in Wisenet)
      Not required by South AustraliaClient Tuition FeeNot ApplicableNot ApplicableLeave blank
      LSS (Learning Support Services) FlagFee Exemption/Concession Type IdentifierConcession FlagUnit EnrolmentTick when LSS
      Contract/Project ID NumberPurchasing Contract IdentifierContract / Training ScheduleUnit EnrolmentSetup contract as per purchasing contract identifiers in Stela as per How to setup Contracts
      Not required by South AustraliaPurchasing Contract Scheduled IdentifierContract / Training ScheduleUnit EnrolmentSetup default training schedule with code = 000 as per How to setup Contracts
      Training Contract IdentifierTraining Contract IdentifierRegistration NumberCourse EnrolmentRequired if an Apprenticeship.
      Required format is six numbers followed by '\' version number e.g. 123456\10
      Client Identifier - ApprenticeshipsClient Identifier - ApprenticeshipsApprenticeship NumberLearnerLeave blank. Wisenet auto reports that first 6 characters from the Registration Number
      How to Set Up School Location ID

      See the list of School Locations to get the location ID before you follow the steps below to set up your School Location ID.

      1

      Add School as a Workplace
      1. Navigate to LRM > Workplaces
      2. Search for the Workplace you wish to add to avoid adding a duplicate record.
      3. On the Left Navigation Bar, click Add New
      4. In the Workplace Code section, enter the relevant Location ID (See the list of School Locations to get the location ID)
        1. Choose either link to an existing location or add a new location
          1. This will create a linked location record that will be auto updated with the same details as the Workplace to simplify location management
      5. Enter the details of your workplace (school)
      6. Click Confirm

      2

      Link Learner to Workplace (School)
      1. Open the Learner record
      2. On the Left Navigation Bar, click Positions
      3. From the Action Menu, Select and Click Add
      4. Search and select the Workplace.
      5. Fill out the details as applicable ensure that you set the Workplace Type as School
      6. Click Save

      Learn More? How to Link a Learner to a Workplace