This page is designed to assist with quick referencing of fields and for Reporting
| Contract Type | Notes | Contract | Training Schedule / Booking ID | |||
|---|---|---|---|---|---|---|
| Code | Suggested description | State | Code | Suggested description | ||
| Fee For Service (FFS) | ||||||
| Fee For Service (All States except WA) | FFS | Fee For Service | Actual State | FFS | Fee For Service | |
| Fee For Service (WA Only) | Required due to mismatch in National v/s WA Outcomes | FFS | Fee For Service | Other (AUS) | FFS | Fee For Service |
| Funded - Known Contract Details | ||||||
| Funded - Contract and Schedule Provided | When a Contract and Schedule has been provided | Contract Code | Year & contract description | Actual State | Training Schedule | Training schedule description |
| Funded - Contract Only | When a Contract ONLY has been provided | Contract Code | Year & contract description | Actual State | 000 | Year & contract description |
| Funded - (VIC Only) | Contract Only. Usual reporting | Contract Code | Year & contract description | VIC | 000 | Year & contract description |
| When subject level enrolments for claim processing are to be excluded | Contract Code | Year & contract description | VIC | EXC | Exclude from claims processor | |
| When subject level enrolments for claim confirmation/invoicing are to be excluded | Contract Code | Year & contract description | VIC | R38 | Exclude from claim confirmation/invoicing | |
| When subject level enrolments are disrupted due to delayed practical outcomes or employer signoff. Must have an Outcome = 79. | Contract Code | Year & contract description | VIC | ERA | Exclude from reapportioning | |
| When subject level enrolments are impacted by Covid-19 training date changes | Contract Code | Year & contract description | VIC | C19 | Prevent claims processor reapportioning fees with training date changes due to Covid-19 | |
| Funded - Contract or Schedule not reported | ||||||
| Funded - Smart and Skilled (NSW) | Reports CommitmentID to AVETMISS. Hence contract required | YEARSAS (i.e. 2020SAS) | Year and type of contract | NSW | 000 | 2020SAS |
| Funded - Skilled Capital (ACT) | Reports Individual Contract ID to AVETMISS. - Contract is required for grouping Enrolments | YEARSC (i.e. 2020SC) | Year and type of contract | ACT | 000 | 2020SC |
| ACFE (VIC) | ACFE | ACFE | VIC | ACFE | ACFE | |
| Other | 000 | Year+ContractDescription (i.e. 2018 Skills for All) | SA | 000 | Year+ContractDescription (i.e. 2018 Skills for All) |
| Section | Field | Type | Notes | AVETMISS | VSL / Fee HELP | |
|---|---|---|---|---|---|---|
| 1 | Unit Enrolment Details | Unit Type | Read-only from Unit secion | |||
| 2 | Unit Enrolment Details | Points | Specify the points delivered/achieved. | |||
| 3 | Unit Enrolment Details | Stage | Group units that are delivered together within a stage | |||
| 4 | Header | Course Offer | Linked to Course Offer section | Cannot be changed | ||
| 5 | Header | Unit Offer | Links to Unit Offer section | Cannot be changed | ||
| 6 | Unit Enrolment Details | Previous Record Idenifier | Identifier for data imports | |||
| 7 | Unit Enrolment Details | Proposed Start and End Dates | Linked to Unit Offer section | Use to define proposed dates for the Unit Enrolment to allow seeing the difference between proposed and actual dates. Will default to the Unit Offer start and end dates on enrolment and can be updated in bulk unit enrolment updates. Can be displayed on Training Plans | ||
| 8 | Reporting, Compliance & Fees | For AVETMISS? | Tick where you will be required to complete AVETMISS reporting | Y | ||
| 9 | Reporting, Compliance & Fees | Delivery Mode AV8 | For collecting the delivery mode in all State, except WA, to accommodate blended delivery options. It is reported in the NAT120 file from the Unit Enrolment section. It is also available in the Course Offer and Unit Offer sections to allow setting defaults for newly created records and can be used in Bulk Update actions. | Y | ||
| 10 | Reporting, Compliance & Fees | Delivery Mode Predominant | For collecting the main delivery mode in all State, except WA, to accommodate blended delivery options. It is reported in the NAT120 file from the Unit Enrolment section. It is also available in the Course Offer and Unit Offer sections to allow setting defaults for newly created records and can be used in Bulk Update actions. | Y (all States, except WA) | ||
| 11 | Reporting, Compliance & Fees | Delivery Mode WA 1/2/3 | Three new fields for collecting the delivery mode in WA only to accommodate blended delivery options. It is reported in the RAPT Enrolmet File from the Unit Enrolment section. Available in the Course Offer and Unit Offer sections to allow setting defaults for newly created records and can be used in Bulk update actions. | Y (WA) | ||
| 12 | Grades and Status | Outcome (AV) | Fixed dropdown | A code that uniquely identifies the result or outcome of a Learners participation in a subject or unit of competency at the time of the data submission. | Y | |
| 13 | Unit Enrolment Details | Start Date | The date the Learner is set to start or did start the Unit Enrolment (Commencement date for TCSI reporting) | Y | Y | |
| 14 | Unit Enrolment Details | End Date | The date the Learner is set to finish or did finish the Unit Enrolment (Outcome Date for TCSI Reporting) | Y | Y | |
| 15 | Unit Enrolment Details | Census Date | Default value for Unit Enrolments. Cut off date for withdrawal. (WA) For TCSI reporting, Census Date is the date on which a learner's enrolment in a Unit of Study becomes financially liable and reportable for TCSI purposes. | Y (WA) | Y | |
| 16 | Unit Enrolment Details | Expiry Date | Used for Units that have licencing renewal requirements (such as Forklift Licencing, First Aid units etc) | |||
| 17 | Unit Enrolment Details | EFTSL Factor | Equivalent full-time student load (EFTSL) is a measure of the study load based on a student undertaking a course on a full-time basis over an academic year. | Y | ||
| 18 | Unit Enrolment Details | Supervised (Scheduled) Hours | Specifies the number of supervised hours, including assessment time, that the training organisation actually allocates for the delivery of a unit of competency or module. Inherited from Unit | Y | ||
| 19 | Unit Enrolment Details | Unsupervised | Specify other hours if required. | |||
| 20 | Unit Enrolment Details | Actual Hours | Populate only if the Learner withdraws from the unit after commencement - used to populate the actual hours the Learner attended | Y | ||
| 21 | Unit Enrolment Details | Trainer | Linked to Staff section | Indicates the main person responsible for delivering the training of the Units | ||
| 22 | Unit Enrolment Details | Assessor | Linked to Staff section | Indicates the main person responsible for delivering the assessment of the Units | ||
| 23 | Grades and Status | Completion Status | Fixed dropdown | Used to indicate the unit of study status for TCSI reporting | Y | |
| 24 | Grades and Status | Practical | Used to record a score for a practical assessment (alphanumeric field) | |||
| 25 | Grades and Status | RPL | Used to flag RPL and whether to use RPL fee | |||
| 26 | Grades and Status | Theory | Used to record a score for a practical assessment (alphanumeric field) | |||
| 27 | Grades and Status | Final | Used to record a final score for the Unit Enrolment | |||
| 28 | Grades and Status | Result | Custom dropdown | Used to record grade branding (customisable field) eg. HD, D, C etc | ||
| 29 | Reporting, Compliance & Fees | Concession? | Used to indicate if student was eligible for a concession rate | |||
| 30 | Reporting, Compliance & Fees | Fee Exemption | Fixed dropdown | Identifies the fee exemption or concession type each learner has been granted. See compliance officer for appropriate classification | ||
| 31 | Reporting, Compliance & Fees | Fee Exemption Waiver (VIC) | Fixed dropdown | Identifies the fee exemption or waiver each learner has been granted in Victoria for Skills First Funding. See compliance officer for appropriate classification | Y (VIC) | |
| 32 | Reporting, Compliance & Fees | Resource Fee | Non tuition fee amount charged for enrolments in this Unit Offer. WA only | Y (WA) | ||
| 33 | Reporting, Compliance & Fees | Hourly unit fee rate | The amount of the tuition fee (represented as an hourly rate), that a client has been charged at enrolment. See Client Tuition Fee / Course Enrolment Fee | Y (VIC) | ||
| 34 | Reporting, Compliance & Fees | Unit Fees | The amount of tuition and/or administration fee charged to a client for a unit of competency or module. See Client Tuition Fee / Course Enrolment Fee | Y (QLD/WA) | ||
| 35 | Reporting, Compliance & Fees | Loan Liability | The normal loan liability for enrolments in this Unit Offer would incur. WA only | Y (WA) | ||
| 36 | Reporting, Compliance & Fees | Location | Links to Location section | Indicates where delivery location took place | Y | |
| 37 | Reporting, Compliance & Fees | Funding Source National (AV6) | Fixed dropdown | The predominant source of the funding for the delivery of a unit of competency or module enrolment. See compliance officer for appropriate classification | Y | |
| 38 | Reporting, Compliance & Fees | Funding Source State (AV6) | Fixed dropdown | Identifies the internal state funding source used to fund delivery of a unit of competency or module enrolment. See compliance officer for appropriate classification | Y | |
| 39 | Reporting, Compliance & Fees | Training Schedule | Linked to Contracts section | Identifies the funding contract between the training organisation and the funding government body. See compliance officer for appropriate classification | Y | |
| 40 | Reporting, Compliance & Fees | Contract | Linked to Contracts section | Identifies the funding contract between the training organisation and the funding government body. See compliance officer for appropriate classification | Y | |
| 41 | Reporting, Compliance & Fees | Specific Funding Identifier | Fixed dropdown | Details/code of the fee exemption or concession type each learner has been granted. See compliance officer for appropriate classification | Y (SA) | |
| 42 | Reporting, Compliance & Fees | Delivery Mode (AV6) | Fixed dropdown | Main way in which the Course is delivered | Y | |
| 43 | Reporting, Compliance & Fees | VET in School? | Tick if this Learner is completing this unit through a school | Y | ||
| 44 | Reporting, Compliance & Fees | Delivery organisation | Where training is delivered by another delivery organisation, choose an appropriate value. Vic: The linked workplace ABN value will export from the unit enrolment in the Vic NAT00120. | Y (VIC) | ||
| 45 | Reporting, Compliance & Fees | Assessment Method | Custom dropdown | Used to report on training plans and other reports | ||
| 46 | Reporting, Compliance & Fees | Notes | There is a character limit of 255. | |||
| 47 | Reporting, Compliance & Fees | Employer Invoiced Flag (WA) | For collecting whether the Employer was Invoiced for the Unit Enrolment in WA only. It is reported in the RAPT Enrolment File from the Unit Enrolment section. Available in the Course Offer and Unit Offer sections to allow setting defaults for newly created records and can be used in Bulk update actions. | Y (WA) | ||
| 48 | Reporting, Compliance & Fees | Funding Removed Flag (WA) | For collecting whether the Funding was removed from the Unit Enrolment in WA only. It is reported in the RAPT Enrolment File from the Unit Enrolment section. Available in the Course Offer and Unit Offer sections to allow setting defaults for newly created records and can be used in Bulk update actions. | Y (WA) | ||
| 49 | Reporting, Compliance & Fees | Attendance Mode | Fixed dropdown | A code which identifies the mode of attendance by which the student undertakes a unit of study | Y | |
| 50 | Reporting, Compliance & Fees | Remission Reason | Fixed dropdown | A code which identifies the reason for a remission | Y | |
| 51 | Reporting, Compliance & Fees | Course Assurance Indicator (VSL) | A flag indicating whether a VSL learner has been placed into an approved course assurance arrangement following provider default or course cessation. | Y | ||
| 52 | Reporting, Compliance & Fees | Max. Student Contribution (FH) | Fixed dropdown | A code that identifies the maximum student contribution band applicable to a Commonwealth Supported Place (CSP) unit of study | Y | |
| 53 | Edit TCSI | Enrolment Status | Fixed dropdown | Identifies the student's current status in the Unit of Study, such as enrolled, withdrawn, completed, or discontinued. | Y | |
| 54 | Edit TCSI | RPL Indicator (VSL) | Fixed dropdown | Indicates whether the student has received Recognition of Prior Learning (RPL) for the Unit of Study. | Y | |
| 55 | Edit TCSI | Credit/RPL Status | Fixed dropdown | Identifies how the credit or RPL was granted, including the source of the prior learning or credit arrangement. | Y | |
| 56 | Edit TCSI | Unit of Study Fee | The tuition fee charged for the Unit of Study. | Y | ||
| 57 | Edit TCSI | Other Payments | Records any additional payments applied to the Unit of Study that are not covered by student loans or upfront payments. | Y | ||
| 58 | Edit TCSI | Payment Notes | Stores additional information or comments relating to fees, payments, or financial adjustments. | Y | ||
| 59 | Edit TCSI | Student Upfront Payment | The amount paid directly by the student towards the Unit of Study fee before any loan assistance is applied. | Y | ||
| 60 | Edit TCSI | Loan Amount | The amount of the Unit of Study fee deferred to a HELP loan or VET Student Loan. | Y | ||
| 61 | Edit TCSI | Loan Fee % | The percentage-based loan fee applied to the student's loan amount, where applicable. | Y | ||
| 62 | Edit TCSI | Loan Fee $ | The dollar value of the loan fee applied to the student's loan amount. | Y | ||
| 63 | Edit TCSI | HELP Debt | The total debt incurred by the student for the Unit of Study that will be reported under the relevant HELP or VET Student Loans scheme. | Y |
NAT10NAT20NAT30NAT60NAT80NAT85NAT90NAT100NAT120NAT130
The Training Organisation (NAT00010) file provides details of the organisation responsible for administering the information contained in the collection files.
| AVETMISS Data Element Field | Wisenet Field | Field Location |
|---|---|---|
| Training Organisation Identifier (TOID) | Training Organisation Identifier State field. Use correct state value. NCVER export will read from RTO Registration Number. Enter value from TGA without leading 0s. Wisenet will add 0s depending on state requirements. | Settings |
| Training Organisation Name | Name | Settings |
| Training Organisation Type Identifier | Code | Settings |
| Address First Line | Street Address Line 1 | Settings |
| Address Second Line | Street Address Line 2 | Settings |
| Address Location – Suburb or Town or Locality | Street Address Suburb / Town | Settings |
| Postcode | Street Address Postcode | Settings |
| State Identifier | Street Address State | Settings |
| Contact Name | As listed on training.gov.au | Settings |
| Telephone Number | Telephone | Settings |
| Facsimile Number | Fax | Settings |
| Email Address | Settings | |
| Software Product Name | VIC and SA only. Auto-populated by Wisenet. | N/A |
| Software Vendor Email Address | VIC and SA only. Auto-populated by Wisenet. | N/A |
The Training Organisation Delivery Location (NAT00020) file provides information about the geographic location of training activity undertaken by clients during the collection period.
| AVETMISS Data Element Field | State Specific | Wisenet Field | Field Location |
|---|---|---|---|
| Training Organisation Identifier | Training Organisation Identifier State field. Use correct state value. NCVER export will read from RTO Registration Number. Enter value from TGA without leading 0s. Wisenet will add 0s depending on state requirements. | Organisation | |
| Training Organisation Delivery Location Identifier | Location Code | Organisation > Locations | |
| Training Organisation Delivery Location Name | Location Description | Organisation > Locations | |
| Postcode | Location Postcode | Organisation > Locations | |
| State Identifier | Location State | Organisation > Locations | |
| Address Location – Suburb, Locality or Town | Location Suburb / Town | Organisation > Locations | |
| Country Identifier | Location Country | Organisation > Locations | |
| Address Building/ Property Name | VIC | Street Address Building Name | Organisation > Locations |
| Address Flat/ Unit Details | VIC | Street Address Unit Detail | Organisation > Locations |
| Address Street Number | VIC | Street Address Street No | Organisation > Locations |
| Address Street Name | VIC | Street Address Street | Organisation > Locations |
The Program (Course) (NAT00030) file provides information about programs (courses) or skill sets that are undertaken and/or compleed by clients during the collection period.
| AVETMISS Data Element Field | Wisenet Field | Field Location |
|---|---|---|
| Program Identifier | Course Code | Course Details |
| Program Name | Course Description | Course Details |
| Nominal Hours | Nominal Hours | Course Details |
| Program Recognition Identifier | Recognition Status | Course Details |
| Program Level Of Education Identifier | Qualification Category | Course Details |
| Program Field Of Education Identifier | Field of Education | Course Details |
| ANZSCO (Occupation Type Identifier) | ANZSCO Code | Course Details |
| VET Flag | VET Flag | Course Details |
The Subject (Module/Unit of Competency) (NAT00060) file provides information about subjects (modules and units of competency) that are undertaken and/or completed by clients during the collection period.
| AVETMISS Data Element Field | Wisenet Field | Field Location |
|---|---|---|
| Subject Identifier | Unit Code | Unit Details |
| Subject Name | Unit Description | Unit Details |
| Subject Field Of Education Identifier | Unit Field Of Education Identifier | Unit Details |
| VET Flag | VET Flag | Unit Details |
| Nominal Hours | Supervised (Nominal) Hours | Unit Offer Details. Of all the unit offers with an enrolment in the matching NAT120, the one with the latest start date. |
The Client (NAT00080) file provides information about clients who undertake and/or complete training activity during the collection period. This information is used to monitor client participation patterns and to provide information related to equity issues.
| AVETMISS Data Element Field | State Specific | Wisenet Field | Field Location |
|---|---|---|---|
| Client (Student) Identifier | Ref Export | Learner > Personal Details | |
| Name for Encryption | Client First Name and Last Name Vic only: When First Name is - or -- then it will export as 'none' for the name for encryption | Learner > Personal Details | |
| Highest School Level Completed | Highest School Level Completed | Learner > Demographics | |
| Sex | Gender If "Not Stated" or "Unspecified" then @ | Learner > Demographics | |
| Date Of Birth | Date Of Birth. Else @@@@@@@@ when empty | Learner > Personal Details | |
| Postcode | Permanent Address Postcode If at least 1 UnitEnrolment exported with National Fund Source = 30, 31, 32 then report 'OSPC'. If PermanentAddressCountry is NOT Australia (Defined by CountryCode = 1100, 1101, 1102, 1199, 0000, @@@@) THEN report 'OSPC'. | Learner > Personal Details > Permanent Address | |
| Indigenous Status Identifier | ATSI Status | Learner > Demographics | |
| Language Identifier | Language | Learner > Demographics | |
| Labour Force Status Identifier | Labour Force | Learner > Demographics | |
| Country Identifier | Country of Birth | Learner > Demographics | |
| Disability Flag | Disability Flag | Learner > Demographics | |
| Prior Educational Achievement Flag | Prior Education Flag | Learner > Demographics | |
| At School Flag | Still at school? Else @ when empty | Learner > Demographics | |
| Address Location - Suburb, Locality or Town | Permanent Address Suburb / Town If the Postcode = OSPC, 0000 or @@@@ THEN report 'Not Specified' (see Postcode logic above) - Except SA which reports actual value | Learner > Personal Details > Permanent Address | |
| Unique Student Identifier | Unique Student Identifier | Learner > Personal Details | |
| State Identifier | PermanentAddressState If at least 1 UnitEnrolment exported with National Fund Source = 30, 31, 32 then report '99'. If PermanentAddressCountry is NOT Australia (Defined by CountryCode = 1100, 1101, 1102, 1199, 0000, @@@@) THEN report '99'. | Learner > Personal Details > Permanent Address | |
| Address Building/ Property Name | Permanent Address Building Name | Learner > Personal Details > Permanent Address | |
| Address Flat/ Unit Details | Permanent Address Unit Detail | Learner > Personal Details > Permanent Address | |
| Address Street Number | Permanent Address Street Number If the Postcode = OSPC, 0000 or @@@@ THEN report 'Not Specified' (see Postcode logic above) - Except SA which reports actual value | Learner > Personal Details > Permanent Address | |
| Address Street Name | Permanent Address Street Name If the Postcode = OSPC, 0000 or @@@@ THEN report 'Not Specified' (see Postcode logic above) - Except SA which reports actual value | Learner > Personal Details > Permanent Address | |
| Survey Status | Survey Status | Learner > Personal Details | |
| Statistical Area Level 1 Identifier | leave blank | Learner > Personal Details | |
| Statistical Area Level 2 Identifier | leave blank | Learner > Personal Details | |
| Learner Unique Identifier (LUI) | QLD | Learner Unique Identifier | Learner > Personal Details |
| Victorian Student Number (VSN) | VIC | Victorian Student Number | Learner > Personal Details |
| Client Industry of Employment | VIC / TAS | Industry of Employment | Learner > Demographics |
| Client Occupation Identifier | VIC / TAS | Occupation Identifier | Learner > Demographics |
The Client Postal Details (NAT00085) file provides client mailing address details for the purposes of conducting the Student Outcomes Survey and/or to invite students to participate in Department endorsed projects and/or training provider audits. Use of all student details, including student contact details, is consistent with the Student Enrolment Privacy Notice.
| AVETMISS Data Element Field | Wisenet Field | Field Location |
|---|---|---|
| Client Identifier | Ref Export | Learner > Contact Details |
| Client Title | Title | Learner > Contact Details |
| Client First Given Name | First Name See rules for Learners with one name | Learner > Contact Details |
| Client Last Name | Last Name See rules for Learners with one name | Learner > Contact Details |
| Address Building/ Property Name | Postal Address Building Name | Learner > Personal Details >Postal Address |
| Address Flat/ Unit Details | Postal Address Unit Detail | Learner > Personal Details >Postal Address |
| Address Street Number | Postal Address Street Number If the Postcode = OSPC, 0000 or @@@@ THEN report 'Not Specified' (Except SA which reports actual value) | Learner > Personal Details >Postal Address |
| Address Street Name | Postal Address Street Name If the Postcode = OSPC, 0000 or @@@@ THEN report 'Not Specified' (Except SA which reports actual value) | Learner > Personal Details >Postal Address |
| Address Postal Delivery Box | Postal Address PO Box | Learner > Personal Details >Postal Address |
| Address Postal - Suburb, Locality/Town | Postal Address Suburb/ Town If the Postcode = OSPC, 0000 or @@@@ THEN report 'Not Specified' (Except SA which reports actual value) | Learner > Personal Details >Postal Address |
| Postcode~ | Postal Address Postcode If PostalAddressCountry is NOT Australia (Defined by CountryCode = 1100, 1101, 1102, 1199, 0000, @@@@) THEN report 'OSPC'. | Learner > Personal Details >Postal Address |
| State Identifier | Postal Address State If PostalAddressCountry is NOT Australia (Defined by CountryCode = 1100, 1101, 1102, 1199, 0000, @@@@) THEN report '99'. | Learner > Contact Details |
| Telephone Number Home | Telephone Home | Learner > Contact Details |
| Telephone Number Work | Telephone Work | Learner > Contact Details |
| Telephone Number Mobile | Mobile | Learner > Contact Details |
| Email Address | Learner > Contact Details | |
| Email Address Alternative | Alternative Email | Learner > Contact Details |
The Client Disability (NAT00090) file provides information about the participation of clients who declare a disability, impairment or long-term condition.Tab content
| AVETMISS Data Element Field | Wisenet Field | Field Location |
|---|---|---|
| Client (Student) Identifier | Ref Export | Learner > Current Details |
| Disability Type Identifier | Disability | Learner > Demographics |
The Client Prior Education Achievement (NAT00100) file provides information about client pathways between VET and other educational sectors.
| AVETMISS Data Element Field | Wisenet Field | Field Location |
|---|---|---|
| Client (Student) Identifier | Ref Export | Learner > Current Details |
| Prior Educational Achievement Identifier | Prior Ed Achieved | Learner > Demographics |
| Prior Educational Achievement Recognition Identifier | Prior Ed Achieved Type | Learner > Demographics |
The Enrolment (NAT00120) File provides information about training activity undertaken by clients during the collection period. This information is used to measure training activity and output for the VET sector.
| AVETMISS Data Element Field | State Only | Wisenet Field | Field Location |
|---|---|---|---|
| Training Organisation Identifier | Training Organisation Identifier State field. Use correct state value. NCVER export will read from RTO Registration Number. Enter value from TGA without leading 0s. Wisenet will add 0s depending on state requirements. | Organisation | |
| Training Organisation Delivery Location Identifier | Location | Unit Enrolment | |
| Client (Student) Identifier | Ref Export | Learner > Contact Details | |
| Subject Identifier | Unit Code | Unit | |
| Program Identifier | Course Code. This is left empty if CommencingCourseIdentifier is 8. | Course | |
| Activity Start Date | Unit Start Date | Unit Enrolment | |
| Activity End Date | Unit End Date | Unit Enrolment | |
| Delivery Mode Identifier | Delivery Mode This will transition from AV7 to AV8 | Unit Enrolment | |
| Predominant Delivery Mode | Delivery Mode Predominant (for AV8) | Unit Enrolment | |
| Outcome Identifier - National | Outcome Code | Unit Enrolment | |
| Scheduled Hours | Nominal (Supervised) Hours Note for SA only: - When VETFlag is False then report 0000 - When VETFlag is True then it will report the value from Scheduled Hours | Unit Enrolment | |
| Funding Source - National | Funding Source National (AV) | Unit Enrolment | |
| Commencing Program Identifier | Commencing Course Identifier | Course Enrolment | |
| Training Contract Identifier | Registration Number | Course Enrolment | |
| Client Identifier - Apprenticeships | Apprenticeship Identifier | Learner > Personal | |
| Study Reason Identifier | Study Reason (AV) | Course Enrolment | |
| VET In Schools Flag | VET in School | Unit Enrolment | |
| School Type | Only reported in QLD and NCVER. Reported from the Workplace > School Type which is linked to the Course Enrolment > Client Position - Create a Workplace for the School ensuring that 'School Type' is set - Add the Learner Position for this School ensuring that 'Workplace Type' of 'School' is set - Link this Position against the Course Enrolment | Course Enrolment | |
| Specific Funding Identifier | Specific Program Identifier | Unit Enrolment | |
| Outcome Identifier - Training Organisation | Outcome Code (AV) SA only: Outcome Code however AP will report instead of 70 for Academic Pass NSW only: D - Reported when the Learner's Course Enrolment Status is set to 'Deferred' TNC - Reported when the Learner's Course Enrolment Status is set to 'Withdrawn', 'Cancelled (no penalty)', 'Cancelled (penalty)' or 'Partial Attendance' | Unit Enrolment | |
| Funding Source - State Training Authority | Funding Source State (AV) | Unit Enrolment Inherited from Unit Offer | |
| Client Tuition Fee | VIC / QLD / TAS | See Client Tuition Fee / Course Enrolment Fee | Unit Enrolment |
| Fee Exemption / Concession Type Identifier | Fee Exemption (All except NSW/SA/VIC) Fee Exemption AND Fee Exemption Waiver (VIC) Concession Flag (NSW/SA) | Unit Enrolment | |
| Purchasing Contract Identifier | Contract Code (All states except (NSW/ACT) - will report as empty based on contract export logic SA only: Client SACE ID will report if Client > SACEID is not empty. NSW only: Course Enrolment > CommitmentID will report if provided ACT only: Course Enrolment > Skilled Capital ID will report if provided | Unit Enrolment | |
| Purchasing Contract Schedule Identifier | Training Schedule Code (Booking ID) VIC Only: Create new training schedules under the contract with codes EXC and R38. Use these codes to exclude a specific unit enrolment from claim processing or claim confirmation/invoicing. See How to Add or Edit a Contract and Training Schedule | Unit Enrolment | |
| Hours Attended | Actual Hours when Outcome = 40 For SA Only: Requires School Location ID to be reported. This comes from the Workplace Code for linked Learner Position where Position.WorkplaceType = School Learn More? South Australia Reporting Rules | Unit Enrolment | |
| Associated Course Identifier (Previous Course Identifier - VIC Only) | Associated Course Code (Only displays when Recognition Status is a Skillset option) VIC only: Previous Course Identifier from Course Enrolment SA only: Learner > SACEID if provided | Course OR Course Enrolment (Vic) | |
| Course Commencement Date | Commencement Start Date | Course Enrolment This date is determined by the earliest unit start date in the unit enrolment grid | |
| VET Fee Help Indicator | VIC | Accessed VET FEE- HELP? | Course Enrolment |
| Industry Code (ANZSIC) | VIC | No longer reported. | |
| Enrolment Date | VIC | Minimum value of Invoice Date or Commencement Start Date | Course Enrolment |
| Enrolment Identifier | VIC | Automatically generated | Unit Enrolment |
| Client Fees – Other | VIC | Client Fees Other OR Resource Fee | For the Client Fee - Other, divide this evenly among all unit enrolments for this course enrolment in the NAT120. If the Client Fee - Other is empty or zero, then report the unit enrolment resource fee for each unit enrolment instead. If the unit enrolment resource fee is empty, report it as zero. |
| Delivering Training RTO ABN | VIC | Delivery Organisation ABN This defaults from Organisation ABN unless a record is selected in the 'Delivery Organisation' field The Delivery Organisation links to a Workplace and will report the Workplace ABN | Unit Enrolment |
| Funding Eligibility Key | VIC | Individual Contract ID | Course Enrolment |
| Program Enrolment Identifier | VIC / TAS | Automatically generated | Course Enrolment |
| Booking ID (new DET specific) | NSW | Training Schedule (Training Schedule / Booking ID) | Client Unit Enrolment |
| Course Site ID (new DET specific) | NSW | Training Schedule (Contract Code) | Client Unit Enrolment |
| Commitment ID | NSW | Individual Contract ID (NSW Commitment) | Course Enrolment |
| Training Plan Developed | NSW | Training Plan Issued | Course Enrolment |
| Full Time Identifier (Full Time Learning Option) | QLD | Study ModeWhen Full-Time then 'Y' else 'N' | Course Enrolment |
| Eligibility Exemption Indicator | VIC | Eligibility Exemption Flag | Course Enrolment |
| Specific Program Identifier | SA | Specific Program Identifier This field is only for use by state training authorities or by training organisations as directed by the Department of Industry, Innovation, Science, Research and Tertiary Education. It must only be used when Funding source — national is ‘13 — Commonwealth specific purpose programs’. | Unit Enrolment |
| Client Resource Fee | TAS | Resource Fee Rounded to nearest dollar. Proportion $ across unit enrolments as required. Empty if Nat Fund Code NOT = 11, 13 or 15. | Unit Enrolment |
| Workplace ABN | VIC | Workplace > ABN | Inherited from the Learner Position Workplace linked to the Course Enrolment |
The Program (Qualification) Completed (NAT00130) file provides information about clients completing the requirements of qualifications. This information is used to measure the success of VET sector outcomes.
| AVETMISS Data Element Field | State Specific | Wisenet Field | Field Location |
|---|---|---|---|
| Training Organisation Identifier | Training Organisation Identifier State field. Use correct state value. NCVER export will read from RTO Registration Number. Enter value from TGA without leading 0s. Wisenet will add 0s depending on state requirements. | Organisation | |
| Program Identifier | Course Code | Course Enrolment | |
| Client Identifier | Ref Export | Learner > Personal Details | |
| Date Program Completed | Actual End Date (If empty then Nominal End Date) For VIC: This will only report if QualIssued = Y OR Program Status is 10, 20, 60 or 80. For TAS: Will report End Date logic if Program Status = 10 or 20 else will auto report 01/01/9999 | Course Enrolment | |
| Issued Flag | Qualification Issued | Course Enrolment | |
| Parchment Number | Parchment Number | Course Enrolment | |
| Parchment Issue Date | Date Issued | Course Enrolment | |
| Program Course Commencement Date | VIC / TAS | Course Commencement Date | Course Enrolment This date is determined by the earliest unit start date in the unit enrolment grid |
| Program Unique Supervised Hours [PUSH Hours] | VIC | Unique Training Hours | Course Enrolment |
| Program Supervised Teaching Activity Completion Date | VIC | Nominal End Date | Course Enrolment |
| Program Status Identifier | VIC / TAS | ProgramStatusIdentifier | Course Enrolment |
| Program Enrolment Identifier | VIC / TAS | Auto generated | Course Enrolment |
| Income Contingent Loan Indicator | TAS | Accessed VSL/VFH | Course Enrolment |
| Client Resource Fee | TAS | Not currently supported. Setup Resource Fees at Unit Enrolment level to report in NAT120 | |
| Client Tuition Fee | TAS | Not currently supported. Setup Resource Fees at Unit Enrolment level to report in NAT120 | |
| Commencing Program Cohort Identifier | VIC | Commencing Program Cohort (VIC) | Course Enrolment |
| Commenced At School Flag | VIC | Commenced At School Flag | Course Enrolment |
| Specialisation Name | VIC | Specialisation Name | Course Offer |
| Error/Warning No. | Error/Warning | NAT File | Field | Business Rule | Error/Warning Message | How to Fix |
|---|---|---|---|---|---|---|
| 2101 | E | 10 | Record Level | If contains illegal characters | Record contains illegal characters | Please run Report #0820: Client Character Errors to locate illegal characters within your database. |
| 1314 | E | 130 | Client Identifier | If Year Program Completed = collection year, a Client Identifier record must exist in the Enrolment (NAT00120) file | There must be a corresponding record for Client Identifier in the Enrolment file when the Year Program Completed is the same as the Collection Year | When the Program Completion Date (Actual End Date) is in the same year as the last Unit Enrolment End Date... need to ensure that the Unit Enrolment is reported in the NAT120. |
| 2103 | E | 10 | Record Level | |||
| 2106 | E | 10 | Record Level | Ensure that the Unit Enrolments are correctly setup to be exported. eg. AVETMISS Flag = True, Has Outcomes and Dates. | Ensure that the Unit Enrolments are correctly setup to be exported. eg. AVETMISS Flag = True, Has Outcomes and Dates. | Ensure that the Unit Enrolments are correctly setup to be exported. eg. AVETMISS Flag = True, Has Outcomes and Dates. |
| 3705 | E | 10 | Postcode | Client Course Enrolment > Unit Enrolments | Client Course Enrolment > Unit Enrolments | Client Course Enrolment > Unit Enrolments |
| 3707 | E | 10 | State Identifier | If not consistent with Postcode | State Identifier must be consistent with Postcode | Settings Check that the address state matches the address postcode |
| 3801 | E | 10 | Training Organisation Identifier | If not one record per unique Training Organisation Identifier | Only one record is permitted for Training Organisation Identifier | Error will not occur in Wisenet |
| 3830 | E | 10 | Training Organisation Identifier | If blank | Training Organisation Identifier must not be blank | Settings A value is required against the specific TOID value depending on the reporting State. When exporting NCVER it will export from RTO Registration Number. |
| 3830 | E | 10 | Training Organisation Name | If blank | Training Organisation Name must not be blank | Settings A value is required against the Name field |
| 3830 | E | 10 | Address First Line | If blank | Address First Line must not be blank | Settings Address must not be blank |
| 4612 | E | 10 | Training Organisation Name | If Training Organisation Identifier is listed on the Registered Training Organisation TGA list, then the Training Organisation Name must match that listed on the TGA May have 2 valid names | Training Organisation Identifier and Name in combination do not match any RTO listed on TGA | Settings Ensure that the Settings > Organisation Details > Organisation Name matches exactly what is on TGA. (Not the trading name) |
| 4613 | E | 10 | Training Organisation Identifier | If not one associated record on the Training Organisation Delivery Location (NAT00020) file or Program Completed (NAT00130) file | Training Organisation Identifier must exist in the Training Organisation Delivery Location file or the Program Completed file | Settings A value is required against the Training Organisation Identifier State field that you are reporting for. OR the NAT120 is empty. Please ensure that Unit Enrolments are correctly setup to export (ForAVETMISS = True, Outcomes etc). |
| 4614 | E | 10 | Training Organisation Type Identifier | Training Organisation Type Identifier must not be blank or invalid if the Training Organisation Identifier and Name in combination does not match the code and name combination listed on the National Register (Note: VIS Collection has a separate set of values) | Training Organisation Type Identifier is invalid | Settings Ensure field 'Training Organisation Type (AVETMISS)' is not empty |
| 4644 | W | 10 | Training Organisation Name | If Training Organisation Name exists on the TGA list (may have two valid names), then the Training Organisation Identifier must match the RTO code on the TGA list | Training Organisation Name exists on the TGA list, therefore the Training Organisation Identifier should match the RTO code on the TGA list | Settings Ensure that the Training Organisation Identifier State field and RTO Name match |
| 4645 | W | 10 | Training Organisation Identifier | If not blank and Training Organisation Identifier does not match any RTO code on the TGA list | Training Organisation Identifier should exist on the TGA list of RTOs | Settings Ensure that the Training Organisation Identifier matches what is on the TGA list. Use the correct State value (when NCVER use RTO Registration Number). |
| 4652 | E | 10 | Address Location - Suburb, Locality or Town | If Address Location - Suburb, Locality or Town is blank or does not match the Postcode defined by Australia Post | Address Location and Postcode in combination must match the postcode reference list | Settings Check that the postcode exists under the Australia Post website |
| 4747 | E | Outcome Identifier - National | A record cannot be reported with Outcome identifier - national = 70 if the training organisation has other records with an outcome '41 - Withdrawn/discontinued due to RTO closure' | A record cannot be reported with Outcome identifier - national = 70 if the training organisation has other records with an outcome '41 - Withdrawn/discontinued due to RTO closure'. When the RTO has closed down, all unfinished training should be reported with outcome = 41 | Find the unit enrolments where outcome = 41. Run report 0217 and filter by outcome code = 41 | |
| 2101 | E | 20 | Record Level | Contains illegal characters | Record contains illegal characters | Please run Report #0820: Client Character Errors to locate illegal characters within your database |
| 2103 | E | 20 | Record Level | If record is blank or empty | Record must not be blank or contain spaces | AVETMISS: Blank NAT Files, missing Contracts and missing enrolments |
| 2106 | E | 20 | Record Level | If record length less than 180 | Record length is too short for file | Error will not occur in Wisenet |
| 3705 | E | 20 | Postcode | If blank or not a valid value | Invalid Postcode | Settings>Locations Ensure that the location has a valid postcode |
| 3707 | E | 20 | State Identifier | If blank or not consistent with Postcode (OSPC must have id of 09 or 99) | State Identifier must be consistent with Postcode | Settings>Locations Ensure that the location has a valid postcode that the location suburb and postcode match under the Australia Post website |
| 3715 | E | 20 | Country Identifier | If blank or not a valid value ('@@@@' and '0000' invalid for this file) | Invalid Country Identifier | Settings>Locations Ensure that the Location country must not be blank |
| 3802 | E | 20 | Training Organisation Delivery Location Identifier | If not one record per unique Training Organisation Delivery Location Identifier | Only one record is permitted for Training Organisation Delivery Location Identifier | Settings>Locations Ensure that each location code is unique |
| 3830 | E | 20 | Training Organisation Delivery Location Identifier | If blank | Training Organisation Delivery Location Identifier must not be blank | Settings>Locations Ensure that the location code must not be blank |
| 3830 | E | 20 | Training Organisation Delivery Location Name | If blank | Training Organisation Delivery Location Name must not be blank | Settings>Locations Ensure that the location name must not be blank |
| 3830 | E | 20 | Address Location - Suburb Locality or Town | If blank and postcode is not OSPC | Address Location - Suburb Locality or Town must not be blank | Settings>Locations Ensure that the location suburb must not be blank |
| 4500 | E | 20 | Training Organisation Delivery Location Identifier | If not at least one associated Training Organisation Delivery Location Identifier on the Enrolment (NAT00120) file | Training Organisation Delivery Location Identifier does not exist in the NAT00120 Enrolment file | Error will not occur in Wisenet |
| 4615 | E | 20 | Training Organisation Identifier | If not blank and not one associated record on the Training Organisation file (NAT00010) file | Training Organisation Identifier does not exist in the Training Organisation file | Settings Ensure that the Training Organisation Identifier State Field is not empty |
| 4616 | W | 20 | Training Organisation Delivery Location Name | If not one record per unique Training Organisation Delivery Location Name | Only one record should exist for Training Organisation Delivery Location Name | This error will not occur in Wisenet |
| 4639 | W | 20 | Postcode | If not blank and Postcode defined by Australia Post as having category 'Post Office Boxes' | Australia Post has defined the Postcode as having a category of Post Office Boxes which is invalid for this file | Settings>Locations Ensure that the location postcode matches under the Australia Post website |
| 4648 | E | 20 | Country Identifier | If Postcode is 'OSPC'. Country Identifier cannot be '1100', '1101', '1102', '1199' | Country Identifier must not be 1100, 1101, 1102 or 1199 if Postcode is OSPC | Settings>Locations Ensure that if the location postcode is value 'OSPC' then the location country cannot be '1100', '1101', '1102' or '1199' |
| 4652 | E | 20 | Address Location - Suburb Locality or Town | If Postcode not OSPC and Address Location - Suburb Locality or Town does not match the Postcode defined by Australia Post | Address Location and Postcode in combination must match the postcode reference list | Settings>Locations Ensure that the location suburb and postcode match under the Australia Post website |
| 4665 | E | 20 | Country Identifier | If Postcode is a valid Australian Postcode then Country Identifier must be '1100', '1101', '1102' or '1199'. Note OSPC, 0000, @@@@ are not valid for this file. | Country Identifier must be 1100, 1101, 1102 or 1199 when Postcode is a valid Australian postcode | Settings>Locations Ensure that if the location postcode is not value 'OSPC' then the location country must be '1100', '1101', '1102' or '1199' |
| 4689 | W | 20 | Postcode | If @@@@ or 0000 | Postcode should not be unknown or unspecified | Settings>Locations Ensure that a valid location postcode is required |
| 2101 | E | 30 | Record Level | Contains illegal characters | Record contains illegal characters | Please run Report #0820: Client Character Errors to locate illegal characters within your database |
| 2103 | E | 30 | Record Level | If record is blank or empty | Record must not be blank or contain spaces | AVETMISS: Blank NAT Files, missing Contracts and missing enrolments |
| 2106 | E | 30 | Record Level | If record length less than 130 | Record length is too short for file | Courses Enter the course and ensure that all fields have been given a value |
| 3004 | E | 30 | VET Flag | If blank or not a valid value | VET Flag must be Y or N | Courses Enter the course and ensure that field 'VET Flag' is not empty |
| 3401 | W | 30 | Nominal Hours | If not blank and not in range '0000' to '3000' | Program Nominal Hours should be between 0000 and 3000 hrs | Courses Enter the course and ensure that field 'Nominal Hours' is between value '0001' to '3000' |
| 3402 | E | 30 | Nominal Hours | If blank or not a valid value | Program Nominal Hours is invalid | Courses Enter the course and ensure that field 'Nominal Hours' is not empty |
| 3417 | E | 30 | ANZSCO Identifier | If ANZSCO Identifier is not = NONVET and VET Flag = N | ANZSCO Identifier must be NONVET when VETFlag is N | Courses If the course has a 'VET Flag' value of 'N' then field 'ANZSCO' must have value 'NONVET' |
| 3418 | E | 30 | ANZSCO Identifier | If ANZSCO Identifier = NONVET and VET Flag = Y | ANZSCO Identifier must not be NONVET when VET Flag is Y | Courses If the course has a 'VET Flag' value of 'Y' then field 'ANZSCO' must not have value 'NONVET' |
| 3419 | E | 30 | Nominal Hours | If not blank and greater than '6000' | Nominal Hours must not be greater than 6000 hours | Courses Enter the course and ensure that field 'Nominal Hours' does not exceed '6000' |
| 3709 | E | 30 | Program Recognition Identifier | Program Recognition Identifier must not be blank or invalid if the Program Identifier and Name in combination do not match the code and name combination listed on the National Register | Invalid Program Recognition Identifier | Courses Enter the course and ensure that field 'Recognition Status' is correct |
| 3725 | E | 30 | Program Field of Education Identifier | If not a valid value. Must be 4 digits not ending in '00' or '000' | Invalid Program Field of Education Identifier | Courses Enter the course and ensure that field 'Qualification Field of Education' has the correct value or is not blank |
| 3733 | E | 30 | Program Level of Education Identifier | If not a valid value | Invalid Program Level of Education Identifier | Courses Enter the course and ensure that field 'Qualification Category' is correct |
| 3803 | E | 30 | Program Identifier | If Program Identifier is not unique | Only one record is permitted for Program Identifier | Courses Only one record for each course must exist. If multiple records exist then each record must contain identical values for every field |
| 3830 | E | 30 | Program Identifier | If blank | Program Identifier must not be blank | Error will not occur in Wisenet |
| 3830 | E | 30 | Program Name | If blank | Program Name must not be blank | Error will not occur in Wisenet |
| 3830 | E | 30 | Program Level of Education Identifier | Program Level of Education Identifier must not be blank except if the Program Identifier and Name in combination match the code and name combination listed on the national Register or Program Recognition Identifier is "13 - Nationally Recognised Skill Set Specified in a National Training Package" or "16 - Locally Recognised Skill Set" | Program Level of Education Identifier must not be blank | Courses Enter the course and ensure that field 'Qualification Category' is not blank unless 'Recognition Status' is '13' or '16' |
| 3830 | E | 30 | Program Field of Education Identifier | Program Field of Education Identifier must not be blank except if the Program Identifier and Name in combination match the code and name combination listed on the national Register or Program Recognition Identifier is "13 - Nationally Recognised Skill Set Specified in a National Training Package" or "16 - Locally Recognised Skill Set" | Program Field of Education Identifier must not be blank | Courses Enter the course and ensure that field 'Qualification Field of Education' is not blank unless 'Recognition Status' is '13' or '16' |
| 3830 | E | 30 | ANZSCO Identifier | ANZSCO Identifier must not be blank except if the Program Identifier and Name in combination match the code and name combination listed on the national Register or Program Recognition Identifier is "13 - Nationally Recognised Skill Set Specified in a National Training Package" or "16 - Locally Recognised Skill Set" | ANZSCO Identifier must not be blank | Courses Enter the course and ensure that field 'ANZSCO' is not blank unless 'Recognition Status' is '13' or '16' |
| 3848 | E | 30 | Program Level of Education Identifier | If Program Recognition Identifier = 14 and Program Level of Education Identifier is not in range 611-999 | Program Level of Education Identifier must be between 611 and 999 if Program Recognition Identifier is 14 | Courses Enter the course and ensure that field 'Qualification Category' is correct when 'Recognition Status' is '14' |
| 3849 | W | 30 | Program Level of Education Identifier | If Program Recognition Identifier = 12 and Program Level of Education Identifier is not in range 211-524 | It is expected that the Program Level of Education Identifier be in range 211 - 524 when the Program Recognition Identifier is 12 | Courses Enter the course and ensure that field 'Qualification Category' is correct when 'Recognition Status' is '12' |
| 3851 | E | 30 | Program Level of Education Identifier | If Program Level of Education Identifier is in range 211-621 and VET Flag not equal to 'Y' | Program Level of Education Identifier is in range 211 - 621 therefore the VET Flag must be Y | Courses Enter the course and ensure that fields 'Qualification Field of Education' and 'VET Flag' correctly match |
| 4501 | E | 30 | Program Identifier | If not at least associated Program Identifier on either the Enrolment (NAT00120) file or the Program Completed file (NAT00130) file | Program Identifier must exist in the Enrolment file or Program Completed file | Error will not occur in Wisenet |
| 4510 | E | 30 | Program Identifier | If Program Recognition Identifier is 11 but Program Identifier is not on the TGA master list of Training Package Qualifications | Program Recognition Identifier is 11 but the Program Identifier does not exist on the TGA master list of Qualifications | Courses Enter the course and ensure that field 'Recognition Status' is correct when 'Recognition Status' is accurate based on the course Code and Description |
| 4511 | E | 30 | Program Identifier | Program Recognition Identifier is 12 but Program Identifier is not on the master list of Nationally Accredited Course Codes | Program Recognition Identifier is 12 but the Program Identifier does not exist on the TGA master list of Courses | Courses Enter the course and ensure that field 'Recognition Status' is correct when 'Recognition Status' is accurate based on the course Code and Description |
| 4514 | E | 30 | Program Identifier | If Program Identifier is on the TGA master list of Training Package Qualifications but the Program Recognition Identifier not 11 | Program Identifier exists on the TGA master list of Qualifications therefore the Program Recognition Identifier must equal 11 | Courses Enter the course and ensure that field 'Recognition Status' is correct when 'Recognition Status' is accurate based on the course Code and Description |
| 4515 | E | 30 | Program Recognition Identifier | If Program Recognition Identifier = 11 and VET Flag = N | Program Recognition Identifier must not be 11 when VET Flag is set to N | Courses The course 'VET Flag' cannot be 'N' if the 'Recognition Status' is '11' |
| 4519 | W | 30 | Program Recognition Identifier | If Program Recognition Identifier = 12 or 15 and VET Flag = N | Program Recognition Identifier should not be 12 or 15 when VET Flag is N | Courses The course 'VET Flag' cannot be 'N' if the 'Recognition Status' is '12' or '15' |
| 4520 | E | 30 | Program Identifier | If Program Recognition Identifier is 13 but Program Identifier is not on the TGA master list of Skill Sets | Program Recognition Identifier is 13 but the Program Identifier does not exist on the TGA master list of Skill Sets | Courses The course 'Recognition Status' cannot be '13' if the course Code and Description does not exist in the TGA master list |
| 4521 | E | 30 | Program Identifier | If Program Recognition Identifier is 16 and Program Identifier is on the TGA master list of Skill Sets | Program Recognition Identifier is 16 but the Program Identifier is on the TGA master list of Skill Sets | Courses The course 'Recognition Status' cannot be '16' if the course Code and Description exists in the TGA master list |
| 4530 | E | 30 | Program Level of Education Identifier | If Program Identifier is on the TGA master list of Training Package Qualifications or Courses but the Program Level of Education Identifier does not match the TGA Training Package Program Level of Education Identifier | Program Identifier exists on the TGA master list of Qualifications or Courses therefore the Program Level of Education Identifier must match that listed on the master list | Courses The code and Qualification Category must match |
| 4531 | E | 30 | ANZSCO Identifier | If Program Identifier is on the master list of Training Package, Qualifications or Course but the ANZSCO does not match the Training Package Qualifications or Course ANZSCO where the reference list is not blank | Program Identifier exists on the TGA master list of Qualifications or Courses therefore the ANZSCO Identifier must match that listed on the master list | Courses The course 'ANZSCO' must match the code which exists in the TGA master list |
| 4532 | E | 30 | Program Field of Education Identifier | If Program Identifier is on the TGA master list of Training Package Qualifications but the Program Field of Education Identifier does not match the TGA Training Package Qualifications, Program Field of Education Identifier, where the reference list is not blank | Program Identifier exists on the TGA master list of Qualifications or Courses therefore the Program Field of Education Identifier must match that listed on the master list | Courses The course 'Qualification Field of Education' must match the code which exists in the TGA master list |
| 4617 | E | 30 | VET Flag | If VET Flag = 'N' there must NOT be a record on the Program Completed (NAT00130) file | There must not be any records in the Program Completed File for this Program Identifier when the VET Flag is N | Error will not occur in Wisenet |
| 4646 | E | 30 | ANZSCO Identifier | If not a valid value | Invalid ANZSCO Identifier | Courses Enter the course and ensure field 'ANZSCO' has a correct value |
| 4681 | E | 30 | Program Recognition Identifier | If Program Recognition Identifier is 15 then Program Level of Education Identifier must be <= 312 | Program Recognition Identifier is higher-level qualification (15) then Program Level of Education Identifier must be Bachelor or above (less than or equal 312) | Courses The course ensure that the 'Recognition Status' and 'Qualification Category' correctly match |
| 2101 | E | 60 | Record Level | Contains illegal characters | Record contains illegal characters | Please run Report #0820: Client Character Errors to locate illegal characters within your database |
| 2103 | E | 60 | Record Level | If record is blank or empty | Record must not be blank or contain spaces | AVETMISS: Blank NAT Files, missing Contracts and missing enrolments |
| 2106 | E | 60 | Record Level | If record length is less than 124 | Record length is too short for file | Units Enter the unit and ensure that all fields contain a value |
| 3004 | E | 60 | VET Flag | If blank or not a valid value | VET Flag must be Y or N | Units Field 'VET Flag' must not be blank |
| 3240 | E | 60 | Subject Flag | Subject Flag must not be blank or invalid if the Program Identifier and Name in combination do not match the code and name combination listed on the National Register | Invalid Subject Flag | Units Field 'Field of Education' must not be blank |
| 3404 | W | 60 | Nominal Hours | If not blank and greater than '400' and less than '1500' | Nominal Hours should not be greater than 400 hours | Units Field 'Nominal Hours' must not be blank or exceed 400 hours |
| 3416 | E | 60 | VET Flag | If Subject Flag is 'C' and VET Flag is not 'Y' | VET Flag must be Y when Subject Flag is C | Units If field 'Unit of Competency' is 'Unit of Competency' then field 'VET Flag' must be 'Y' |
| 3420 | E | 60 | Nominal Hours | If blank or not in range '0000' to '1500' | Nominal Hours must not be blank or over 1500 hours | Units Field 'Nominal Hours' must not be blank or exceed 1500 hours |
| 3720 | E | 60 | Subject Field of Education Identifier | Subject Field of Education Identifier must not be blank or invalid if the Program Identifier and Name in combination do not match the code and name combination listed on the National Register. Must be 6 digits not ending in '0' | Invalid Subject Field of Education Identifier | Units Field 'Field of Education' must contain the correct value or must not be blank |
| 3743 | E | 60 | Subject Identifier | If Subject Flag = C and Subject Identifier is not on the master list of Training Package Units of Competency | Subject Identifier must exist on the TGA master list of Units of Competency if Subject Flag = C | Units If field 'Unit of Competency' is 'Unit of Competency' then unit Code and Description must exist in the TGA master list. To fix check that the unit code and/or description are correct or that the correct unit of competency value has been selected. |
| 3744 | E | 60 | Subject Field of Education Identifier | If the Subject Identifier is on the master list of Training Package Units of Competency but the Subject Field of Education does not match the Subject Field of Education on the master list for Training Package Units of Competency if not blank on the reference list | Subject Identifier is on the TGA master list of Units of Competency therefore the Subject Field of Education Identifier must match that listed on the master | Units If unit exists in the TGA master list then field 'Unit Field of Education' must match |
| 3808 | E | 60 | Subject Identifier | If not one record per unique Subject Identifier | Only one record is permitted for Subject Identifier | AVETMISS: Duplicate Units |
| 3830 | E | 60 | Subject Identifier | If blank | Subject Identifier must not be blank | Units Field 'Code' must not be blank |
| 3830 | E | 60 | Subject Name | If blank | Subject Name must not be blank | Units Field 'Description' must not be blank |
| 4502 | E | 60 | Subject Identifier | If not at least one associated record on the Enrolment (NAT00120) file | Subject Identifier must exist in the Enrolment file | Error will not occur in Wisenet |
| 4516 | E | 60 | Subject Identifier | If Subject Identifier is on the TGA master list of Training Package Units of Competency but the Subject Flag = 'M' | Subject Identifier exists on the TGA master list of Units of Competency therefore the Subject Flag must be C | Units If unit exists in the TGA master list then field 'Unit of Competency' must not be 'Module' |
| 4722 | E | 60 | Subject Identifier | Subject Identifier Does Not Match | Subject name (Unit Desc) for this Subject identifier (Unit Code) does not match the subject name listed on training.gov.au Subject Name (Unit Code) | Units Code and Desc must match exactly as specified by training.gov.au |
| 2101 | E | 80 | Record Level | Contains illegal characters | Record contains illegal characters | Please run Report #0820: Client Character Errors to locate illegal characters within your database |
| 2103 | E | 80 | Record Level | If record is blank or empty | Record number must not be blank or contain spaces | Error will not occur in Wisenet |
| 2106 | E | 80 | Record Level | If record length is less than 331 | Record length is too short for file | Error will not occur in Wisenet |
| 3007 | E | 80 | Sex | If blank or not a valid value | Sex must be M, F or @ | Client Profile > Demographic page A value is required against field 'Gender' |
| 3008 | E | 80 | Indigenous StatusIdentifier | If blank or not a valid value | Invalid Indigenous Status Identifier | Client Profile > Demographic page A value is required against field 'ATSI Status' |
| 3009 | E | 80 | At School Flag | If blank or not a valid value | At School Flag must be N or Y or @ | Client Profile > Demographic page A value is required against field 'Still at School?' |
| 3010 | E | 80 | Disability Flag | If blank or not a valid value | Disability Flag must be N or Y or @ | Client Profile > Demographic page A value is required against field 'Disability Flag?' |
| 3013 | E | 80 | Prior Educational Achievement Flag | If blank or not a valid value | Prior Educational Achievement Flag must be N or Y or @ | Client Profile > Demographic page A value is required against field 'Prior Ed Flag' |
| 3201 | W | 80 | Date of Birth | If Age 95 | Check Date of Birth - it is expected that the client's age be between 5 and 95 years | Client Profile > Demographic page Field 'date of birth' must indicate that student age is between 5-95yrs old |
| 3204 | E | 80 | Date of Birth | If Age is greater than 99 years (now required as Avetpack_1 can't handle 3 digit Age) | Check Date of Birth - age must not be greater than 99 | Client Profile > Demographic page Field 'date of birth' must indicate that student age is not greater than 99yrs old |
| 3234 | E | 80 | Date of Birth | If blank or not a valid value | Invalid Date of Birth | Client Profile > Demographic page Field 'date of birth' must not be blank |
| 3235 | E | 80 | Year Highest School Level Completed | If blank or not a valid value | Year Highest School Level Completed must be in format YYYY or @@@@ | Client Profile > Demographic page A value is required against field 'Highest School Level Completed' |
| 3235 | E | 80 | Year Highest School Level Completed | Year Highest School Level Completed is greater than the collection year or less than collection year - 100 | Year Highest School Level Completed must be within 100 years of the Collection Year and not be after the Collection Year | Client Profile > Demographic page Field 'Highest School Level Completed' cannot be within a future year |
| 3236 | E | 80 | Year Highest School Level Completed | If Highest School Level Completed = '02' and Year Highest School Level Completed not equal to '@@@@' | Highest School Level Completed = 02 (did not go to school) therefore Year Highest School Level Completed must be @@@@ (not specified) | Client Profile > Demographic page If field 'Highest School Level Completed' has a value of 'did not go to school' then field 'Year Highest School Level Completed' must be empty |
| 3868 | E | 80 | Unique Student Identifier | USI should be unique for each combination of Name for encryption, Sex and Date of birth. | Invalid USI | Client Profile > Personal Details> USI Verification Status > the Error is listed here. Check errors for multiple students by running the 0449 Student numbers report with the a client USI filter. |
| 3705 | E | 80 | Postcode | If blank, or not a valid value or defined as Post Office Box | Invalid Postcode | Client Profile > Personal The postal address postcode must not be blank |
| 3707 | E | 80 | State Identifier | If blank or not consistent with Postcode except where State Identifier is @@ or Postcode is 0000 or @@@@ | State Identifier must be consistent with Postcode | Client Profile > Personal The student permanent address state must match the permanent address postcode unless the state is 'Other' |
| 3708 | E | 80 | State Identifier | State Identifier must be '99' when Postcode is OSPC | State Identifier must be 99 if Postcode is OSPC | Client Profile > Personal The address state must be 'Other (OS)' if postcode is 'OSPC'or the address state must be blank |
| 3715 | E | 80 | Country Identifier | If blank or not a valid value | Invalid Country Identifier | Client Profile > Demographics Field 'Country of Birth' must not be blank |
| 3723 | E | 80 | Labour Force StatusIdentifier | If blank or not a valid value | Invalid Labour Force Status Identifier | Client Profile > Demographic page Field 'Labour Force Status' must not be blank |
| 3726 | E | 80 | Language Identifier | If blank or not a valid value | Invalid Language Identifier | Client Profile > Demographic page Field 'Language' must not be blank |
| 3740 | E | 80 | Highest School Level Completed Identifier | If blank or not a valid value | Invalid Highest School Level Completed Identifier | Client Profile > Demographic page Field 'Highest School Level Completed' must not be blank |
| 3741 | W | 80 | Highest School Level Completed Identifier | If age < 10 and Highest School Level Completed is '10', '11' or '12' | Inconsistent Highest School Level Completed and Date of Birth combination | Client Profile > Demographic page Field 'Highest School Level Completed' cannot read values 'Completed Year 10', 'Completed Year 11' or 'Completed Year 12' is the student is under the age of 10 |
| 3745 | E | 80 | At School Flag | If Highest School Level Completed = '02' and At School Flag is not equal to 'N' | Highest School Level Completed is 02 therefore At School Flag must be N | Client Profile > Demographic page If field 'Highest School Level Completed' has a value of 'Did not go to School' then field 'Still at School' must have a value of 'No' |
| 3752 | E | 80 | Year Highest School Level Completed | If Date of Birth Year not = '@@@@' and Year Highest School Level Completed < (Date of Birth Year + 5) | Year Highest School Level Completed and Date of Birth suggest that client completed school before age 5 | Client Profile > Demographic page Field 'Highest School Level Completed' cannot have a value if the student is under the age of 5yrs old |
| 3752 | E | 80 | Year Highest School Level Completed | If Date of Birth Year = '@@@@' and Year Highest School Level Completed is < Collection Year - 100 | Year Highest School Level Completed cannot be more than 100 years before the Collection Year | Client Profile > Demographic page Field 'Year Highest School Level Completed' cannot be more than 100 years before current reporting period |
| 3753 | W | 80 | Year Highest School Level Completed | If > (Date of Birth Year + 5) and < (Date of Birth Year + 10) | Year Highest School Level Completed and Date of Birth suggest that client completed school before age 10 | Client Profile > Demographic page Field 'Highest School Level Completed' cannot read values 'Completed Year 10', 'Completed Year 11' or 'Completed Year 12' if the student is under the age of 10 |
| 3761 | E | 80 | Statistical Area Level 1 Identifier | This rule applies to State Training Authorities only: If the field is not blank, the value must match the reference list | This rule applies to State Training Authorities only: Invalid Statistical Area Level 1 Identifier | Refer to State guidelines |
| 3762 | E | 80 | Statistical Area Level 2 Identifier | This rule applies to State Training Authorities only: If the field is not blank, the value must match the reference list | This rule applies to State Training Authorities only: Invalid Statistical Area Level 2 Identifier | Refer to State guidelines |
| 3811 | E | 80 | ClientIdentifier | If not blank and not one record per unique Client Identifier | Only one record is permitted for Client Identifier | Error will not occur in Wisenet |
| 3830 | E | 80 | Proficiency in Spoken English Identifier | If blank and Language Identifier is not '1201', '9700', '9701', '9702', '9799' or '@@@@' | Proficiency in Spoken English Identifier must not be blank | Client Profile > Demographic page Field 'Proficiency in Spoken English' must not be blank |
| 3830 | E | 80 | Address Street Number | When Collection Year is after 2014, Address street number must not be blank except where Postcode is OSPC, 0000 or @@@@ | Address Street Number must not be blank | Client Profile > Personal Field 'Permanent Address Street No.' must not be blank unless field 'State' has a value of 'Other (OS)' and field 'Postcode' has a value of 'OSPC' |
| 3830 | E | 80 | Address Street Name | When Collection Year is after 2014, Address street name must not be blank except where Postcode is OSPC, 0000 or @@@@ | Address Street Name must not be blank | Client Profile > Personal Field 'Permanent Address Address 1' must not be blank unless field 'State' has a value of 'Other (OS)' and field 'Postcode' has a value of 'OSPC' |
| 3830 | E | 80 | Address Location - Suburb, Locality or Town | If blank and Postcode not equal to 0000, @@@@ or OSPC | Address Location - Suburb, Locality or Town must not be blank | Client Profile > Personal Field 'Permanent Address Suburb' must not be blank unless field 'State' has a value of 'Other (OS)' and field 'Postcode' has a value of 'OSPC' |
| 3832 | E | 80 | Prior Educational Achievement Flag | If Age <=10 and the Prior Educational Achievement Flag = 'Y' and Prior Educational Achievement Identifier other than '990' recorded on the Client Prior Educational Achievement (NAT00100) file | Prior Educational Achievement Identifier must be 990 for this Client Identifier when age is less or equal to 10 years | Client Profile > Demographic page Field 'Prior Ed Flag' must contain value 'No - a prior educational achievement has not been successfully completed' when student is under the age of 11yrs old |
| 3835 | E | 80 | Date of Birth | Year of Birth >= collection year [i.e.. Age <=0] | Year of Date of Birth must not be greater than the collection year | Client Profile > Personal Field 'Date of Birth' cannot be after the collection year period |
| 3838 | E | 80 | Address Street Number | This rule applies to State Training Authorities only: When Collection Year is after 2014, Address street Number must not be blank except where Postcode is OSPC, 0000 or @@@@ OR Statistical Area Level 1 AND Statistical Area Level 2 are not blank | State Training Authorities only: Address Street Number must not be blank | Client Profile > Personal Field 'Permanent Address Street No.' must not be blank unless field 'State' has a value of 'Other (OS)' and field 'Postcode' has a value of 'OSPC' |
| 3838 | E | 80 | Address Street Name | This rule applies to State Training Authorities only: When Collection Year is after 2014, Address street Name must not be blank except where Postcode is OSPC, 0000 or @@@@ OR Statistical Area Level 1 AND Statistical Area Level 2 are not blank | State Training Authorities only: Address Street Name must not be blank | Client Profile > Personal Field 'Permanent Address Address 1' must not be blank unless field 'State' has a value of 'Other (OS)' and field 'Postcode' has a value of 'OSPC' |
| 3839 | W | 80 | At School Flag | If At School Flag = Y and Labour Force Status Identifier = 01 | At School Flag should be N when Labour Force Status Identifier equal to 01 | Client Profile > Demographic page Field 'Still at school?' must have value 'No' if field 'Labour Force Status' has a value of 'Full time employee' |
| 3840 | W | 80 | At School Flag | If At School Flag = N and Age < 15 | It is expected that the At School Flag is Y when age is less than 15 years old | Client Profile > Demographic page Field 'Still at school?' must have value 'Yes' if the student is under 15yrs old |
| 3853 | E | 80 | Name for Encryption | Name for Encryption is blank or contains no alphabetic characters | Name for Encryption contains no alphabetic characters & should only be alphabetic | Error will not occur in Wisenet |
| 3854 | W | 80 | Name for Encryption | If contains numeric characters | Name for Encryption should not contain numeric characters | Error will not occur in Wisenet |
| 3860 | W | 80 | Unique Student Identifier | USI should not be blank | Unique student identifier should not be blank for nationally recognised training for Client identifier (Student number) unless you have an exemption under the legislative instrument or if the client is only undertaking higher level qualifications with no nationally | Client Profile > Personal Update Client Profile to include USI |
| 3861 | W | 80 | Unique Student Identifier | USI should not be blank | Unique student identifier should not be blank for nationally recognised training for Client identifier (student number) unless you have an exemption under the legislative instrument. | Client Profile > Personal Update Client Profile to include USI |
| 3864 | W | 80 | Unique Student Identifier | USI should not be blank | Unique student identifier must not be blank if the Year Program Completed is or is after 2015 for Client identifier (SPI000010S) unless you have an exemption under the legislative instrument or if the client is only undertaking higher level qualifications with no nationally recognised subjects. | Client Profile > Personal Update Client Profile to include USI |
| 4000 | E | 80 | Disability Flag | If value is not Y but there is a corresponding Client Identifier on the Client Disability (NAT00090) file | There are disability records for Client identifier in the Client Disability file but the Disability Flag is not 'Y' on the Client file | Error will not occur in Wisenet |
| 4001 | E | 80 | Prior Educational Achievement Flag | If value is not Y but there is a corresponding Client Identifier on the Client Prior Educational Achievement (NAT00100) file | There are prior educational achievement records for Client Identifiers in the Prior Educational Achievement file but the Flag is not 'Y' on the Client file | Error will not occur in Wisenet |
| 4015 | E | 80 | Disability Flag | If value is Y and there is no corresponding Client Identifier on the ClientDisability (NAT00090) file | Client Identifier must exist in the Disability file when the Disability Flag is set to 'Y' | Client Profile > Demographic page Field 'Disability Flag' has a value of 'Yes' then field 'Disability' must must not be blank |
| 4016 | E | 80 | Prior Educational Achievement Flag | If value is Y and there is no corresponding Client Identifier on the ClientPrior Educational Achievement (NAT00100) file | There must be a corresponding Client Identifier in the Prior Educational Achievement file when the Prior Educational Achievement Flag is Y | Client Profile > Demographic page Field 'Prior Ed Flag' has a value of 'Yes' then field 'Prior Ed Achieved' must must not be blank |
| 4503 | E | 80 | ClientIdentifier | If not blank and not at least one associated Client Identifier on either the Enrolment (NAT00120) file or the Program Completed (NAT00130) file | Client Identifier must exist in the Enrolment file or Program Completed file | Error will not occur in Wisenet |
| 4601 | E | 80 | Proficiency in Spoken English Identifier | If not a valid value | Invalid Proficiency in Spoken English Identifier | Client Profile > Demographic page Field 'Proficiency in Spoken English' must not be blank |
| 4604 | E | 80 | Proficiency in Spoken English Identifier | If not blank and Language Identifier is '1201', '9700', '9701', '9702', '9799' or '@@@@' | Proficiency in Spoken English Identifier must be blank when Language Identifier is 1201, 9700, 9701, 9702, 9799 or @@@@ | Client Profile > Demographic page Field 'Proficiency in Spoken English' must have a value of 'Very Well' if field 'Language' has a value of '1201', '9700', '9701', '9702', '9799' or '@@@@' |
| 4618 | W | 80 | Indigenous StatusIdentifier | If Indigenous Status Identifier is equal to 1, 2 or 3 and Country Identifier is not 1100, 1101, 1102, 1603, 1199 or @@@@ | Country Identifier should be 1100 1101 1102 1603 1199 @@@@ if Indigenous Status Identifier is 1, 2 or 3 | Client Profile > Personal Field 'Permanent Address Country' must have a value of '1100', '1101', '1102', '1603', '1199' or '@@@@' if field 'ATSI Status' has a value of 'Yes' |
| 4619 | E | 80 | ClientIdentifier | If blank or contains spaces | Client Identifier must not have any spaces | Error will not occur in Wisenet |
| 4649 | E | 80 | ClientIdentifier | If not blank and not at least one associated Client Identifier on the ClientPostal Details (NAT00085) file, if this mandatory file is submitted | Client Identifier must exist in the Client Postal Details file | Client Profile > Personal Field 'Postal Address' must not be blank |
| 4652 | E | 80 | Address Location - Suburb, Locality or Town | If Postcode is not 0000, @@@@ or OSPC, and Address Location - Suburb, Locality or Town does not match the Postcode specified by Australia Post | Address Location and Postcode in combination must match the postcode reference list | Client Profile > Personal Field 'Permanent Address State' and 'Permanent Address Postcode' must match the Australia Post website unless field 'State' has a value of 'Other (OS)' and field 'Postcode' has a value of 'OSPC' |
| 4731 | E | 80 | Survey Status | Survey Status must not be blank or invalid | Client Profile > Survey Status must not be blank. | |
| 2101 | E | 85 | Record Level | Contains illegal characters | Record contains illegal characters | Please run Report #0820: Client Character Errors to locate illegal characters within your database |
| 2103 | E | 85 | Record Level | If record is blank or empty | Record number must not be blank or contain spaces | Error will not occur in Wisenet |
| 2106 | E | 85 | Record Level | If record length is less than 477 | Record length is too short for file | Error will not occur in Wisenet |
| 3705 | E | 85 | Postcode | If blank or less than 4 digits | Invalid Postcode | Client Profile > Personal Details Field 'Postal Address Postcode' must be 4 numeric characters |
| 3706 | W | 85 | Postcode | If not blank and not a valid value | Invalid Postcode | Client Profile > Personal Details Field 'Postal Address Postcode' is correct as per the Australia Post website |
| 3707 | E | 85 | State Identifier | If blank or not consistent with Postcode except where State Identifier is @@ or Postcode is 0000 or @@@@ | State Identifier must be consistent with Postcode | Client Profile > Personal Details Field 'Postal Address Suburb' matches field 'Postal Address Postcode' as per the Australia Post website |
| 3811 | E | 85 | Client Identifier | If not blank and not one record per unique Client Identifier | Only one record is permitted for Client Identifier | Error will not occur in Wisenet |
| 3830 | E | 85 | Address Street Name | Address Street Name must not be blank if Address Street Number is not blank | Address Street Name must not be blank if Address Street Number is not blank | Client Profile > Personal Details Field 'Postal Address Address 1' must not be blank if field 'Postal Address Street No.' is not blank |
| 3830 | E | 85 | Address Postal - Suburb, Locality or Town | If blank | Address Postal - Suburb, Locality or Town must not be blank | Client Profile > Personal Details Field 'Postal Address Suburb' must not be blank |
| 3833 | W | 85 | Client Title | If blank | Client Title should not be blank | Client Profile > Personal Details Field 'Title' should not be blank |
| 3833 | W | 85 | Address Street Number | Address street number should not be blank if Address street name is not blank | Address street number should not be blank if Address street name is not blank | Client Profile > Personal Details Field 'Postal Address Street No.' must not be blank if field 'Postal Address Address 1' is not blank |
| 3833 | W | 85 | Address Street Name | Address street name is expected to be blank when Address postal delivery box is populated | Address street name is expected to be blank when Address postal delivery box is populated | Client Profile > Personal Details Field 'Postal Address Address 1' should be blank if field 'Postal Address PO Box' is not blank |
| 3837 | E | 85 | Address Street Name | Address street name or Address postal delivery box must be populated | Address street name or Address postal delivery box must be populated | Client Profile > Personal Details Field 'Postal Address Address 1' or field 'Postal Address PO Box' must not be blank |
| 4007 | E | 85 | Client Identifier | If not at least one associated Client Identifier on the Client (NAT00080) file | Client Identifier must also exist in the Client file | Error will not occur in Wisenet |
| 4630 | W | 85 | Address Postal - Suburb, Locality or Town | If not blank and Address Postal - Suburb, Locality or Town does not exist on the Australia Post listing | It is expected that the Address Postal - Suburb, Locality or Town exist on the Australia Post suburb listing | Client Profile > Personal Details Field 'Postal Address Suburb' is correct as per the Australia Post website |
| 4631 | W | 85 | Client First Given Name | Should not contain the words 'Deceased', 'N/A', 'NULL', 'Do not mail', 'Do not use', '%', '@', '#', '$', '*' | Client First Given Name must not contain illegal characters | Client Profile > Personal Details Field 'First Name' should not contain words 'Deceased', 'N/A', 'NULL' or 'Do not mail' and must not contain characters '%', '@', '#', '$' or '*' |
| 4631 | W | 85 | Client Last Name | Should not contain the words 'Deceased', 'N/A', 'NULL', 'Do not mail', 'Do not use', '%', '@', '#', '$', '*' | Client Last Name must not contain illegal characters | Client Profile > Personal Details Field 'Last Name' should not contain words 'Deceased', 'N/A', 'NULL' or 'Do not mail' and must not contain characters '%', '@', '#', '$' or '*' |
| 4633 | E | 85 | Telephone Number - Home | If not blank and contains alphabetic characters | Telephone Number - Home contains non numeric characters | Client Profile > Personal Details Field 'Telephone (h)' contains a numeric value if not blank |
| 4633 | E | 85 | Telephone Number - Work | If not blank and contains alphabetic characters | Telephone Number - Work contains non numeric characters | Client Profile > Personal Details Field 'Telephone (w)' contains a numeric value if not blank |
| 4633 | E | 85 | Telephone Number - Mobile | If not blank and contains alphabetic characters | Telephone Number - Mobile contains non numeric characters | Client Profile > Personal Details Field 'Mobile' contains a numeric value if not blank |
| 4635 | E | 85 | E-mail Address | If not blank and is not valid | E-mail Address must contain the @ character | Client Profile > Personal Details Field 'Email' contains value '@' if not blank |
| 4637 | E | 85 | Client First Given Name | If blank or contains numerics | Client First Given Name must not be blank or contain numbers | Error will not occur in Wisenet |
| 4637 | E | 85 | Client Last Name | If blank or contains numerics | Client Last Name must not be blank or contain numbers | Error will not occur in Wisenet |
| 4652 | E | 85 | Address Postal - Suburb, Locality or Town | If Postcode is not 0000, @@@@ or OSPC, and Address Postal - Suburb, Locality or Town does not match the Postcode specified by Australia Post | Address Location and Postcode in combination must match the postcode reference list | Client Profile > Personal Details Fields 'Postal Address Suburb' and 'Postal Address Postcode' match as per the Australia Post website unless field 'Postal Address Postcode' has a value of '0000', '@@@@' or 'OSPC' |
| 4690 | W | 85 | Telephone Number - Mobile | If not a valid Australian mobile number (i.e. starts with '04') | Telephone Number - Mobile is not a valid Australian mobile phone number | Client Profile > Personal Details Field 'Mobile' begins with value '04' if not blank |
| 2101 | E | 85A | Record Level | Contains illegal characters | Record contains illegal characters | Please run Report #0820: Client Character Errors to locate illegal characters within your database |
| 2103 | E | 85A | Record Level | If record is blank or empty | Record number must not be blank or contain spaces | Error will not occur in Wisenet |
| 2106 | E | 85A | Record Level | If record length is less than 390 | Record length is too short for file | Error will not occur in Wisenet |
| 3705 | E | 85A | Postcode | If blank or less than 4 digits | Invalid Postcode | Client Profile > Personal Details Field 'Postal Address Postcode' must be 4 numeric characters |
| 3706 | W | 85A | Postcode | If not blank and not a valid value | Invalid Postcode | Client Profile > Personal Details Field 'Postal Address Postcode' is correct as per the Australia Post website |
| 3707 | E | 85A | State Identifier | If blank or not consistent with Postcode except where State Identifier is @@ or Postcode is 0000 or @@@@ | State Identifier must be consistent with Postcode | Client Profile > Personal Details Field 'Postal Address Suburb' matches field 'Postal Address Postcode' as per the Australia Post website |
| 3811 | E | 85A | Client Identifier | If not blank and not one record per unique Client Identifier | Only one record is permitted for Client Identifier | Client Profile > Personal Details Field 'Postal Address Suburb' matches field 'Postal Address Postcode' as per the Australia Post website |
| 3830 | E | 85A | Address First Line | If blank | Address First Line must not be blank | Client Profile > Personal Details Field 'Postal Address Suburb' must not be blank |
| 3830 | E | 85A | Address Postal - Suburb, Locality or Town | If blank | Address Postal - Suburb, Locality or Town must not be blank | Client Profile > Personal Details Field 'Postal Address Suburb' must not be blank |
| 3833 | W | 85A | Client Title | If blank | Client Title should not be blank | Client Profile > Personal Details Field 'Title' should not be blank |
| 4007 | E | 85A | Client Identifier | If not at least one associated Client Identifier on the Client (NAT00080) file | Client Identifier must also exist in the Client file | Error will not occur in Wisenet |
| 4630 | W | 85A | Address Postal - Suburb, Locality or Town | If not blank and Address Postal - Suburb, Locality or Town does not exist on the Australia Post listing | It is expected that the Address Postal - Suburb, Locality or Town exist on the Australia Post suburb listing | Client Profile > Personal Details Field 'Postal Address Suburb' is correct as per the Australia Post website |
| 4631 | W | 85A | Client First Given Name | Should not contain the words 'Deceased', 'N/A', 'NULL', 'Do not mail', 'Do not use', '%', '@', '#', '$', '*' | Client First Given Name must not contain illegal characters | Client Profile > Personal Details Field 'First Name' should not contain words 'Deceased', 'N/A', 'NULL' or 'Do not mail' and must not contain characters '%', '@', '#', '$' or '*' |
| 4631 | W | 85A | Client Last Name | Should not contain the words 'Deceased', 'N/A', 'NULL', 'Do not mail', 'Do not use', '%', '@', '#', '$', '*' | Client Last Name must not contain illegal characters | Client Profile > Personal Details Field 'Last Name' should not contain words 'Deceased', 'N/A', 'NULL' or 'Do not mail' and must not contain characters '%', '@', '#', '$' or '*' |
| 4633 | E | 85A | Telephone Number - Home | If not blank and contains alphabetic characters | Telephone Number - Home contains non numeric characters | Client Profile > Personal Details Field 'Telephone (h)' contains a numeric value if not blank |
| 4633 | E | 85A | Telephone Number - Work | If not blank and contains alphabetic characters | Telephone Number - Work contains non numeric characters | Client Profile > Personal Details Field 'Telephone (w)' contains a numeric value if not blank |
| 4633 | E | 85A | Telephone Number - Mobile | If not blank and contains alphabetic characters | Telephone Number - Mobile contains non numeric characters | Client Profile > Personal Details Field 'Mobile' contains a numeric value if not blank |
| 4635 | E | 85A | E-mail Address | If not blank and is not valid | E-mail Address must contain the @ character | Client Profile > Personal Details Field 'Email' contains value '@' if not blank |
| 4637 | E | 85A | Client First Given Name | If blank or contains numerics | Client First Given Name must not be blank or contain numbers | Error will not occur in Wisenet |
| 4637 | E | 85A | Client Last Name | If blank or contains numerics | Client Last Name must not be blank or contain numbers | Error will not occur in Wisenet |
| 4652 | E | 85A | Address Postal - Suburb, Locality or Town | If Postcode is not 0000, @@@@ or OSPC, and Address Postal - Suburb, Locality or Town does not match the Postcode specified by Australia Post | Address Location and Postcode in combination must match the postcode reference list | Client Profile > Personal Details Fields 'Postal Address Suburb' and 'Postal Address Postcode' match as per the Australia Post website unless field 'Postal Address Postcode' has a value of '0000', '@@@@' or 'OSPC' |
| 4690 | W | 85A | Telephone Number - Mobile | If not a valid Australian mobile number (i.e. starts with '04') | Telephone Number - Mobile is not a valid Australian mobile phone number | Client Profile > Personal Details Field 'Mobile' begins with value '04' if not blank |
| 2101 | E | 90 | Record Level | Contains illegal characters | Record contains illegal characters | Please run Report #0820: Client Character Errors to locate illegal characters within your database |
| 2103 | E | 90 | Record Level | If record is blank or empty | Record number must not be blank or contain spaces | Error will not occur in Wisenet |
| 2106 | E | 90 | Record Level | If record length is less than 12 | Record length is too short for file | Error will not occur in Wisenet |
| 3718 | E | 90 | Disability Type Identifier | If blank or not a valid value | Invalid Disability Type Identifier | Client Profile > Demographic Field 'Disability Flag' must not be blank |
| 3812 | E | 90 | Client Identifier | More than one record exists for this Client/Disability combination | Only one record is permitted for each unique Client Identifier and Disability Type Identifier combination | Error will not occur in Wisenet |
| 3814 | W | 90 | Disability Type Identifier | If Disability Type Identifiers 11 to 19 have been recorded for the same client | All Disability Type Identifiers recorded against Client Identifier | Client Profile > Demographic Field 'Disability Flag' has a value of 'Yes' then field 'Disability' cannot have all values higlighted |
| 3815 | W | 90 | Disability Type Identifier | If Disability Type Identifier = 99 and Disability Type Identifier 11 to 19 is also recorded for the same client | Only one record is expected for a client when they have a Disability Type Identifier of 99 (not specified) | Error will not occur in Wisenet |
| 4000 | E | 90 | Client Identifier | If Disability Flag for this Client Identifier on the Client (NAT00080) file is not Y | Client identifier is on the Client Disability file but the Disability Flag is not 'Y' on the Client file | Error will not occur in Wisenet |
| 4007 | E | 90 | Client Identifier | If doesn't exist in the Client (NAT00080) file | Client Identifier must also exist in the Client file | Error will not occur in Wisenet |
| 2101 | E | 100 | Record Level | Contains illegal characters | Record contains illegal characters | Please run Report #0820: Client Character Errors to locate illegal characters within your database |
| 2103 | E | 100 | Record Level | If record is blank or empty | Record number ([value]) must not be blank or contain spaces | Error will not occur in Wisenet |
| 2106 | E | 100 | Record Level | If record length is less than 13 | Record length is too short for file | Error will not occur in Wisenet |
| 3731 | E | 100 | Prior Educational Achievement Identifier | If blank or not a valid value | Invalid Prior Educational Achievement Identifier | Client Profile > Demographic Field 'Prior Ed Flag' must not be blank |
| 3734 | W | 100 | Prior Educational Achievement Identifier | If all Prior Educational Achievement codes, have been recorded for the same client | This Client has all Prior Educational Achievement Identifiers recorded | Client Profile > Demographic Field 'Prior Ed Achieved' must not have all values selected |
| 3813 | E | 100 | Client Identifier | More than one record exists for this Client Identifier/Prior Educational Achievement Identifier combination | Only one record is permitted for each unique Client Identifier and Prior Educational Achievement Identifier combination | Error will not occur in Wisenet |
| 4001 | E | 100 | Client Identifier | If Prior Educational Achievement Flag for this Client Identifier on the Client (NAT00080) file is not Y | Client identifier is on the Prior Educational Achievement file but the Flag is not 'Y' on the Client file | Client Profile > Demographic Field 'Prior Ed Achieved' must not have a value if field 'Prior Ed' does not have a value of 'Yes - a prior educational achievement has been successfully completed' |
| 4007 | E | 100 | Client Identifier | If Client Identifier is not in the Client (NAT0000) file | Client Identifier must also exist in the Client file | Error will not occur in Wisenet |
| 2101 | E | 120 | Record Level | Contains illegal characters | Record contains illegal characters | Please run Report #0820: Client Character Errors to locate illegal characters within your database |
| 2103 | E | 120 | Record Level | If record is blank or empty | Record must not be blank or contain spaces | Error will not occur in Wisenet |
| 2106 | E | 120 | Record Level | If record length is less than 102 | Record length is too short for file | Error will not occur in Wisenet |
| 3005 | E | 120 | Commencing Program Identifier | If blank or not a valid value | Invalid Commencing Program Identifier | Course Enrolment Field 'Commencing Course ID' Must not be blank. This field can also be updated in bulk for multiple students. AVETMISS: Bulk update Commencing Course ID |
| 3210 | E | 120 | Activity Start Date | If blank or not a valid value | Activity Start Date must be in format DDMMYYYY | Unit Enrolment Field 'Start Date' must not be blank |
| 3211 | E | 120 | Activity Start Date | If > collection period end date | Activity Start Date must not be after the Collection Period End Date | Unit Enrolment Field 'Start Date' must not be after the collection period 'End Date' |
| 3212 | E | 120 | Activity Start Date | If date < (collection period start date - 5 years) | Activity Start Date must not be more than 5 years before the Collection Period Start Date | Unit Enrolment Field 'End Date' must not be within 5yrs of field 'Start Date' |
| 3213 | E | 120 | Activity End Date | If blank or not a valid value | Activity End Date must be in format DDMMYYYY | Unit Enrolment Field 'End Date' must not be blank |
| 3214 | W | 120 | Activity End Date | Date should not be before start of collection period | Activity End Date must not be before the Collection Period Start Date | Error will not occur in Wisenet |
| 3215 | W | 120 | Activity End Date | If date > (collection year end date + 1 year) | It is expected that the Activity End Date is not more than 1 year after the Collection Year End Date | Unit Enrolment Field 'End Date' should not be after collection year |
| 3216 | E | 120 | Activity Start Date | If > Activity End Date | Activity End Date must not be before the Activity Start Date | Unit Enrolment Field 'End Date' must not be before field 'Start Date' |
| 3251 | E | 120 | Activity End Date | If > collection year end date and Outcome Identifier - National not = 70 | Activity End Date is after the Collection Year End Date therefore Outcome Identifier - National must be 70 | Client Profile > Unit Enrolment If field 'End Date' is after the collection period year then field 'Outcome (OC)' must have a value of '70 - Continuing Enrolment' There are two possible ways to fix this error: If the Activity End Date (29/12/2016) is correct you will need to make sure that the Outcome Identifier National field is recorded as 70-Enrolment continuing into a following collection year. If the Activity End Date (29/12/2016) is incorrect, leave the Outcome Identifier-National field as is and change the Activity End Date to reflect the correct date that Client XXX2096562 completed (or plans to complete) Subject SITXEVT503. The amended Activity End Date must be before the Collection Period End Date (30/06/2015) or the same error will trigger. |
| 3252 | E | 120 | Activity End Date | If date < or = to the collection year end date and has an Outcome Identifier - National = 70 | Activity End Date is before the Collection Year End Date therefore Outcome Identifier - National must not be 70 | Client Profile > Unit Enrolment Field 'Outcome (OC)' must not be '70 Continuing Enrolment' if you are reporting your end of year data for the previous collection year.This action can be performed in bulk, see AVETMISS: Bulk update unit outcomes |
| 3253 | E | 120 | Activity End Date | If (Activity End Date - Activity Start Date) > 5 years i.e.. Time between ASD and AED spans more than 5 years | Time between Activity End Date and Activity Start Date must not be greater than 5 years | Unit Enrolment Field 'End Date' must not be more than 5yrs after field 'Start Date' |
| 3260 | E | 120 | Outcome Identifier - National | If Delivery Mode Identifier = 90 and Outcome Identifier - National does not equal to 51, 52, 60 or 70 | Outcome Identifier - National must be 51, 52, 60 or 70 when Delivery Mode Identifier is 90 | Not applicable - recognition of prior learning/ recognition of current competency/ credit transfer' then field 'Outcome (OC)' must have a value of '51', '52', '60' or '70'.This can be completed per student, see Course Offers: Update multiple & single unit outcome codes or This can be completed for multiple students in bulk, see: Enrol: Bulk update Unit Offer Enrolments |
| 3261 | E | 120 | Delivery ModeIdentifier | If Outcome Identifier - National = 51, 52 or 60 and Delivery Mode Identifier is not 90 | Delivery Mode Identifier must be 90 if Outcome Identifier - National is 51, 52 or 60 | Not applicable - recognition of prior learning/ recognition of current competency/ credit transfer'.This can be completed per student, see Course Offers: Update multiple & single unit outcome codes or |
| 3262 | E | 120 | Scheduled Hours | If Outcome Identifier - National = 60 then Scheduled Hours should be equal to zero | Outcome Identifier - National is 60 therefore Scheduled Hours must be 0 | Unit Enrolment Field 'Outcome (OS)' has a vlaue of '60 - Credit Transfer' then field 'Sup Hrs' must have a value of '0' |
| 3406 | E | 120 | Scheduled Hours | If blank or not a valid value | Invalid Scheduled Hours | Unit Enrolment Field 'Sup Hrs' must not be blank |
| 3408 | W | 120 | Scheduled Hours | If Scheduled Hours > (2 * Nominal Hours - Supervised on the Subject (NAT00060) file) | Scheduled Hours for Subject Identifier should not deviate from Nominal Hours by more than 20% | Unit Enrolment Field 'Sup Hrs' must be within 20% of Unit 'Supervised Hours' |
| 3716 | E | 120 | Delivery ModeIdentifier | If not blank and not a valid value | Invalid Delivery Mode Identifier | Unit Enrolment Field 'Delivery Mode' must not be blank. This field can also be updated in bulk for multiple students. Enrol: Bulk update Unit Offer Enrolments |
| 3727 | E | 120 | Outcome Identifier - National | If not blank and not a valid value | Invalid Outcome Identifier - National | Unit Enrolment Field 'Outcome (OC)' must be correct based on the unit 'End Date' The database will not allow you to allocated 'non-WA' outcomes if the associated contract is linked to state WA. Go into Settings>Contracts and amend your WA FFS contract so that it is associated with state 'other' rather than WA. The location will show that the training was in WA. You will be able to allocate National outcome codes to the unit enrolment once the contract is updated. |
| 3742 | E | 120 | Funding Source - National | If blank or not a valid value | Invalid Funding Source - National | Unit Enrolment Field 'Fund Source - National' must not be blank. This field can also be updated in bulk for multiple students. Enrol: Bulk update Unit Offer Enrolments |
| 3747 | E | 120 | Funding Source - National | If = 30 and Postcode on the Client (NAT0000) file does not equal OSPC | Funding Source - National is 30 therefore Postcode on the Client file must be OSPC | Unit Enrolment If field Funding Source National = 30 | International Full-Fee Paying Client, NAT files will export Permanent Address State and Postcode as: State Identifier = 99 (Other OS) Postcode = OSPC If not, please log a support ticket. |
| 3823 | E | 120 | Commencing Program Identifier | If Commencing Program Identifier not 8 and Program Identifier is blank | Commencing Program Identifier must be 8 if the Program Identifier is blank | Course Enrolment Unit of competency or module enrolment only' then field 'Qualification Issued' must be 'un-ticked' |
| 3824 | E | 120 | Commencing Program Identifier | If Commencing Program Identifier equals 8 and Program Identifier not blank | Commencing Program Identifier must not be 8 if Program Identifier is not blank | Course Enrolment Unit of competency or module enrolment only |
| 3830 | E | 120 | Outcome Identifier - National | If blank | Outcome Identifier - National must not be blank | Unit Enrolment This will occur if Learner Unit Enrolments have been assigned outcome code '00'. The outcome code will need to be updated. |
| 3830 | E | 120 | VET In Schools Flag | If blank | VET In Schools Flag must not be blank | Error will not occur in Wisenet |
| 4006 | E | 120 | Program Identifier | If Program Identifiers included in this file are not on the Program (NAT00030) file | Program Identifier must also exist in the Program file | Course Enrolment Field 'Commencing Course ID' Must not be blank. If you receive this error on Short Courses, Commencing Course ID field has to have a value of 8. |
| 4007 | E | 120 | Client Identifier | If Client Identifiers included in this file are not on the Client (NAT00080) file | Client Identifier must also exist in the Client file | Error will not occur in Wisenet |
| 4692 | W | 120 | Client Identifier | If the sum of the nominal hours (from NAT00060 file) for all enrolments (excluding those with Outcome identifier – national of 60 and 61) for this client exceeds 1000. | Client has enrolments which exceed 1000 hours | Unit Enrolment All Unit 'Sup Hrs' should not total over 999 hours. As this is only a warning this message will not prevent you from reporting your data. |
| 4693 | E | 120 | Client Identifier | If duplicate records found based on: Training organisation delivery location identifier, Client Identifier, Subject Identifier, Program Identifier (noting this can be blank), Activity Start Date | Duplicate enrolment records found for Client Identifier on Training organisation delivery location identifier, Subject Identifier, Program Identifier, Activity Start Date | Client Profile The Learner should not be enrolled into multiple course offers form the same course where the unit start dates are identical |
| 4010 | E | 120 | Subject Identifier | If Subject Identifiers included in this file are not on the Subject (NAT00060) file | Subject Identifier must also exist in the Subject file | AVETMISS: Duplicate Units |
| 4011 | E | 120 | Training Organisation Delivery Location Identifier | If Training Organisation Delivery Location Identifiers included in this file are blank or are not on the Training Organisation Delivery Location (NAT00020) file | Training Organisation Delivery Location Identifier must also exist in the Training Organisation Delivery Location file | Client Profile > Unit Enrolment Field 'Location' blank. A location is required against the unit enrolment. |
| 4620 | E | 120 | Training Contract Identifier | If not blank, there must be a corresponding Client Identifier - Apprenticeships | Client Identifier - Apprenticeships must not be blank when there is a Training Contract Identifier | Client Profile > Course Enrolment Field 'Registration ID' must contain a value when Clientfield 'Apprenticeship Identifier' is not blank. Field 'Registration ID' is used to collect the Training Contract ID and field 'Apprenticeship Identifier' is used to collect the Client ID for apprentices |
| 4621 | E | 120 | Training Contract Identifier | If not blank, then the Program Level of Education Identifier in the Program (NAT00030) file must be 211, 213, 221, 222, 311, 312, 411, 413, 421, 511, 514, 521 or 524 | If Training Contract Identifier is not blank, the corresponding Level of Education Identifier in the Program file must be in range 211 to 524 | Client Profile > Course Enrolment Field 'Registration ID' is not blank then Course field 'Qualification Category' must have appropriate value. |
| 4622 | W | 120 | Training Contract Identifier | For each unique Program Identifier/Client Identifier combination the Training Contract Identifier and Client Identifier - Apprenticeships must be the same | It is expected that the Training Contract Identifier and Client Identifier - Apprenticeships not be different between records for this ClientIdentifier/Program Identifier combination | Error will not occur in Wisenet |
| 4623 | E | 120 | Training Contract Identifier | If not blank and the Recognition Status Identifier on the Program (NAT00030) file is not equal to '11' or '12' | If Training Contract Identifier is not blank, the corresponding Program Recognition Identifier in the Program file must be 11 or 12 | Client Profile > Course Enrolment Field 'Registration ID' is not blank then Course field 'Recognition Status' must have appropriate value. |
| 4624 | E | 120 | Client Identifier - Apprenticeships | If not blank, there must be a corresponding Training Contract Identifier | Training Contract Identifier must not be blank when there is a corresponding Client Identifier - Apprenticeships | Client Profile > Course Enrolment Field 'Registration ID' must contain a value when Clientfield 'Ref External' is not blank. Field 'Registration ID' is used to collect the Training Contract ID and field 'Ref External' is used to collect the Client ID for apprentices |
| 4643 | E | 120 | Program Identifier | If Program Identifier is blank and the Client Identifier - Apprenticeships and Training Contract Identifier are not blank | If the Program Identifier field is blank then Client Identifier - Apprenticeships and Training Contract Identifier must also be blank | Client Profile > Course Enrolment Unit of competency or module enrolment only' then fields 'Registration ID' and 'Apprenticeship ID' must be blank |
| 4651 | E | 120 | Study Reason Identifier | If not blank and not a valid value | Invalid Study Reason Identifier | Client Profile > Course Enrolment Field 'Study Reason' must not be blank |
| 4684 | E | 120 | Funding Source - National | If Specific Funding Identifier is not blank, Funding Source - National must be 13 | A Specific Funding Identifier has been entered, therefore Funding Source - National should be '13 ' or the Specific Funding Identifier should be deleted | Client Profile > Course Enrolment > Unit Enrolment The Unit Enrolments have been allocated a value against Field 'Specific Funding Identifier' however the 'Fund Source -National' has been set to '13 - Commonwealth specific purpose programs'.If the 'Specific Funding Identifier' requires a value then you will need to update the fund source national. If value 'Specific Funding Identifier' is incorrect then the value must change. |
| 4685 | W | 120 | Specific Funding Identifier | If Funding Source - National = 13 Specific Funding Identifier cannot be blank or invalid | Specific Funding Identifier should be a valid value if Funding Source - National is 13 | Client Profile > Course Enrolment > Unit Enrolment The student unit enrolments have been allocated 'Fund Source -National' value '13 - Commonwealth specific purpose programs'. By assigning this fund source, the field 'Specific Funding Identifier' must not be blank. If value 'Fund Source - National' is incorrect then the value must change. |
| 4686 | E | 120 | Outcome Identifier - National | Outcome Identifier - National is invalid. '90 - not yet available' is invalid for the Annual Collection | Outcome Identifier - National '90' is invalid for the Annual Collection | Client Profile > Personal Details > Unit Enrolment Field 'Outcome (OC)' has a value of '90 - Result not yet available' then the value needs to be changed to '70 - Continuing enrolment'. |
| 4695 | W | 120 | Outcome Identifier - National | If Activity end date is > collection period end date and < collection year end date, and Outcome Identifier – National is not = 90. | Outcome Identifier – National must be '90' when the Activity End Date is after the collection period end date and before the collection year end date | Outcome 90 No longer accepted. Client Profile > Course Enrolment > Unit Enrolment Field 'Outcome (OC)' needs to be changed to '70 - Continuing enrolment'. |
| 4691 | W | 120 | VET In Schools Flag | If not blank and not a valid value | VET In Schools Flag must be a valid value | Client Profile > Personal Details > Unit Enrolment Ensure that value 'VET in School?' has a correct value.This can be completed per student, see Course Offers: Update multiple & single unit outcome codes |
| 4737 | W | 120 | Outcome Identifier - National | Outcome Identifier - National should now be '70' for this Unit Enrolment > End Date | Either update the Unit Enrolment > Outcome or Dates to resolve the issue. | |
| 4742 | E | 120 | Commencing Program Identifier | Activity Start Date must be in the current collection year when Commencing Program Identifier is 3 and Activity End Date is greater than or equal to current collection year. | Commencing Program Identifier needs to be correctly set | Either update the Course Enrolment > Commencing Program Identifier or the Unit Enrolment Dates. This can be completed in bulk. |
| 2101 | E | 130 | Record Level | Contains illegal characters | Record contains illegal characters | Please run Report #0820: Client Character Errors to locate illegal characters within your database |
| 2103 | E | 130 | Record Level | If record is blank or empty | Record number must not be blank or contain spaces | Error will not occur in Wisenet |
| 2106 | E | 130 | Record Level | If record length less than 35 | Record length is too short for file | Error will not occur in Wisenet |
| 3217 | E | 130 | Year Program Completed | If < (Collection year - 10) | Year Program Completed must not be more than 10 years before the Collection Year | Course Enrolment Field 'Year issued' must not have a value of 10yrs before the collection year |
| 3241 | E | 130 | Year Program Completed | If blank or not a valid value | Year Program Completed must be between 1900 and 9999 | Course Enrolment Field 'Year issued' must not be blank if all student unit enrolments have been completed. If the student withdrew from the course enrolment you will need to check with NCVER if they want the withdrawal recorded. If NCVER do not want the withdrawal recorded then Client Course Enrolment Field 'Actual End Date' must be blank or If the student has not completed all units the not yet completed units require outcome code in for for the export to collect that the student has not yet completed training |
| 3242 | E | 130 | Year Program Completed | If > collection year | Year Program Completed must not be after the end of the Collection Year | Course Enrolment Field 'Nominal End Date' must not have a value after the collection year |
| 3250 | E | 130 | Issued Flag | If blank or not a valid value | Issued Flag must be Y or N | Error will not occur in Wisenet |
| 4006 | E | 130 | Program Identifier | If Program Identifiers included in this file are not on the Program (NAT00030) file | Program Identifier must also exist in the Program file | Course Enrolment Field 'Qualification Issued' is 'ticked' then field 'Commencing Course ID' must have a value of '3' or '4' If you receive this error on Short Courses, Commencing Course ID field has to have a value of 8. |
| 4007 | E | 130 | Client Identifier | If Client Identifiers included in this file are not on the Client(NAT00080) file | Client Identifier must also exist in the Client file | Error will not occur in Wisenet |
| 4009 | E | 130 | Program Identifier | If Program Identifier exists in the Program (NAT00030) file and the VET Flag on the Program (NAT00030) file = N | Program Identifier exists on the Program file therefore the VET Flag on the Program File must be Y | Course Enrolment Field 'Qualification Issued' is 'ticked' then field 'VET Flag' under Courses must have a value of 'Y' |
| 4017 | E | 130 | Client Identifier | If Year Program Completed = collection year, a Client Identifier record must exist in the Enrolment (NAT00120) file | There must be a corresponding record for Client Identifier in the Enrolment file when the Year Program Completed is the same as the Collection Year | When the Program Completion Date (Actual End Date) is in the same year as the last Unit Enrolment End Date... need to ensure that the Unit Enrolment is reported in the NAT120. Ensure that the Unit Enrolments are correctly setup to be exported. eg. AVETMISS Flag = True, Has Outcomes and Dates. Client Course Enrolment > Unit Enrolments |
| 4518 | E | 130 | Client Identifier | If duplicate records (based on Program Identifier + ClientIdentifier) | Only one record is permitted for each unique Program Identifier and Client Identifier combination | Course Enrolment If the Client is enrolled into multiple Course Offers from the same Course within the same collection year then one offer must have fields 'Qualification Issued' and 'Year Issued' blank |
| 4526 | E | 130 | Training Organisation Identifier | If Training Organisation Identifier included in this file are not on the Training Organisation Identifier (NAT00010) file | Training Organisation Identifier does not exist in the Training Organisation file | Error will not occur in Wisenet |
| 3704 | E | 10 & 20 | State Identifier | If not blank and not a valid value (also cannot be @@ or 99) and Training organisation identifier cannot be found on TGA | State identifier must not be blank or invalid / Invalid State Identifier. Please refer to the AVETMISS Data element definitions on the NCVER Portal for a list of valid codes. | Refer to the AVETMISS Data element definitions on the NCVER Portal for a list of valid codes. |
| 3865 | E | 80 | Unique Student Identifier | USI must be in the correct format or be a valid exemption code in the classification scheme | Invalid format for Unique Student Identifier. | Error will not occur in Wisenet |
| 3867 | E | 80 | Unique Student Identifier | This Warning is specific to STAs and Board of Studies: USI should be unique for each combination of Name for encryption, Gender and Date of birth unless Gender = @ or Date of birth = @@@@@@@@. | Unique student identifier should be unique for each Name for encryption, Gender & Date of birth combination. | Unique student identifier values should be unique for each Name for encryption, Gender & Date of birth combination for Client identifier (value) |
| 3869 | E | 120 | Subject Identifier | When Subject identifier is on the TGA master list of subjects, if Outcome Identifier - National is 61 (superseded subject) and there is no second enrolment record listed with the same Client Identifier and a superseding Subject Identifier as per classification table | Outcome Identifier - National '61' (Superseded subject) is invalid for this Subject Identifier if there is no enrolment in a replacement unit. | Error will not occur in Wisenet |
| 3870 | E | 120 | Subject Identifier | When Subject identifier is on the TGA master list of subjects, if Outcome Identifier - National is 61 (Superseded subject) and Subject Identifier is not found on the TGA classification list of superseded subjects | Subject Identifier is not listed as superseded on the TGA master list therefore Outcome Identifier 61 (Superseded subject) is invalid. | Error will not occur in Wisenet |
| 4694 | E | 120 | Specific Funding Identifier | If Specific funding identifier is 91 or 92 or 93 and RTO ID is not 60131 | Specific Funding Identifier is only for use by Australian Maritime College (RTO ID 60131) | Error will not occur in Wisenet |
| 4696 | W | 120 | Specific Funding Identifier | If Specific Funding Identifier is '13' or '31' and Activity Start Date >= 1/1/2015. | Specific Funding Identifier is not valid for activity from 2015 | Error will not occur in Wisenet |
| 4699 | E | 30 | Program Name | If Program identifier is on any of the TGA master lists of nationally accredited qualifications, courses or skill sets, but the Program name does not match the listed TGA Program name. | Program name for this Program Identifier does not match the program name listed on training.gov.au. | Correct either Program Name or Program Identifier. |
| 4700 | E | 120 | Funding Source - National | If Funding source - national is "11", "13" or "15" and corresponding Training organisation delivery location identifier has a State identifier of 99 in the NAT00020 file. | This Funding source - national code is invalid for enrolments with an offshore Training organisation delivery location identifier. | Error will not occur in Wisenet |
| 4701 | E | 80 & 85 | State Identifier | If blank or not a valid value | Invalid State Identifier | Permanent Address (AVETMISS) fields should NOT be blank. |
| 4704 | E | 10 | Training Organisation Identifier | Training organisation identifier must match the data submitter code associated with organisation's AVS profile. | Training organisation identifier must match the organisation registered for this AVS user. | Use the Training Organisation Identifier listed for this RTO on TGA. |
| 4723 | E | 60 | Nominal Hours | If over 1500 hours | Nominal hours must not be over 1500 hours | Error will not occur in Wisenet |
| 4725 | W | 120 | Funding Source - national | If organisation submitter type = RTO and Funding source - national = 11 or 15. | Record for this Client Identifier contains publicly funded data. Please be aware that this data must be submitted via your state training authority and cannot be submitted via AVS. | Error will not occur in Wisenet |
| 4726 | E | 30 | Program Identifier | If not on the TGA master list of Nationally Accredited Qualifications, Nationaly Recognised Accredited Courses and National Recognised Skill Sets | Program Identifier must be a valid qualification, course or skill set code listed on Training.gov.au | a) If delivering a Full Qualification, please check course code on training.gov.au to ensure it is an accredited qualification. b) If delivering a Partial Qualification, Course Enrolments must have a Commencing Course Identifier of 8 | Unit of competency or module enrolment only. NOTE: To find Learners with incorrect commencing course identifier, run report #448 with Course Code as filter. |
| 4727 | E | 30 | Program Name | The Program name does not match the listed TGA Program name | Program Name must match that listed on the master list for this Program identifier | Error will not occur in Wisenet |
| 4728 | E | 60 | Subject Identifier | If Subject identifier appears on the TGA master list of Qualifictions, Courses or Skill Sets | Invalid Subject Identifier - Subject Identifier must not be a Program Identifier which can be found on Training.gov.au | Error will not occur in Wisenet |
| 4729 | E | 120 | Subject Identifier | If the record's Subject Identifier is identical to the record's Program Identifier, where Subject identifier is not on the TGA master list of Units of Competency or Accredited Units | Subject Identifier must not match Program Identifier | Error will not occur in Wisenet |
| 4730 | E | 80 | Client Identifier | If Client identifier is identifical to Unique student identifier within a record | Client identifier cannot be the same as Unique student identifier | Error will not occur in Wisenet |
| 4732 | E | 80 | Survey contact status | If 'M' and Date of Birth indicates client is 15 or older | Survey contact status 'M' is inconsistent with Date of Birth for this Client identifier | Error will not occur in Wisenet |
| 4733 | E | 80 | Survey contact status | If 'O' and Client Postcode does not = OSPC | Survey contact status 'O' is inconsistent with Postcode for this Client identifier | Error will not occur in Wisenet |
| 4734 | W | 80 | Name for Encryption | Name for Encryption must contain a comma | Name for Encryption must contain a comma. Please contact your student management system for assistance. | Error will not occur in Wisenet |
| 4735 | E | 80 | Unique Student Identifier | If = INTOFF and client Postcode does not equal OSPC | INTOFF is not a valid Unique student identifier for this Client identifier due to their Postcode | Error will not occur in Wisenet |
| 4736 | E | 120 | Client Identifier | If client has a record with Funding Source = 20 - Domestic Client - Other Revenue and USI = INTOFF | INTOFF is not a valid Unique student identifier for this Client identifier due to the Funding Source 20 on Subject Identifier | Error will not occur in Wisenet |
| 4738 | W | 120 | Activity End Date | If date is in the final month of the collection year and has an Outcome Identifier - National = 70 | Outcome ID - 70 should not be used when Activity End Date is in the collection year. If you choose to proceed with this submission, this outcome can be updated via the USI Transcript Updates tool in AVS. | Error will not occur in Wisenet |
| 4739 | W | 120 | Activity End Date | If Activity End Date < collection period end date, and Outcome identifier - national = 85 | It is expected that Outcome identifier - national should not be 85 when Activity end date is prior to the collection period end date. This warning may be ignored if this is activity which did not occur but cannot be removed from your submission. | Error will not occur in Wisenet |
| 4740 | E | 120 | Commencing Program Identifier | When Program Identifier is not blank and Commencing program ID = 3 or 4, Commencing Program Identifier must be identical for each unique Client identifier and Program identifier combination | Commencing Program Identifier must be valid and consistent for Client Identifier and Program Identifier combination. | Error will not occur in Wisenet |
| 4741 | E | 30 | Program Identifier | If Program identifier appears on the TGA master list of Units of Competency or Accredited Units | Invalid Program Identifier | Program Identifier must not be a Unit of Competency/Accredited Course code which can be found on Training.gov.au |
| 4744 | E | 80 | Unique Student Identifier | If Unique student identifier is blank for more than or equal to allowed number of Client identifiers, where Client identifiers meet any of the following scenarios: Has a record with a subject listed on TGA in the NAT00120 file and Outcome ID does not = 85; Has a record with a program listed on TGA in the NAT00130 file which has an Issued Flag = N. This rule only runs if client count is at least 100. | Your data contains too many blank USIs where USIs are expected. | If blanks are due to subject statements of attainment or programs not having been issued, please contact NCVER's Client Support team to discuss. |
| 4746 | E | 80 | Unique Student Identifier | Learner count is fewer than 100, and Unique Student Identifier is blank for any of the following scenarios: Has a record with a subject listed on TGA in the NAT00120 file and Outcome ID does not = 85; Has a record with a program listed on TGA in the NAT00130 file which has an Issued Flag = N. | Your data contains blank USIs for clients expected to have a USI. | Where possible, populate with the USI or the appropriate exemption value. |
| 4754 | E | 120 | Subject Identifier | Identifies the reporting of multiple instances of the same Subject Identifier for the same Unique Student Identifier (excluding exempt or blank USIs), where the dates overlap. | Subject Identifier has an Activity start date that is before the Activity end date of another instance of the same Subject Identifier. | Update Activity start date to be on or after the Activity end date. |
National Outcome CodesWA Outcome CodesNo Longer Used
| Outcome Code | Outcome Description | States | When to Use | Audit Rules | Action Required |
|---|---|---|---|---|---|
| 12 | Underpinning Knowledge or off the job training completed | QLD | To be used for traineeship/apprenticeship programs where a student has attempted all of the requirements for off the job training and has completed the same satisfactorily | ||
| 14 | Unsuccessful on the job competency assessment | QLD | To be used for traineeship/apprenticeship programs where a student has attempted all of the requirements for on the job training and has not completed the same satisfactorily | ||
| 20 | Competency achieved/pass | ACT, NSW, NT, QLD, TAS, VIC | To be used for Accredited training where a student has been assessed and satisfies all the requirements in the unit of competency or accredited module. | Primary documentation showing the assessors determination of the outcome,endorsed by the assessor | When the Unit Enrolment start date is the actual start date and the Unit Enrolment End date is the date that the Student was deemed Competent SET Outcome Code = 20 |
| 25 | Competency achieved/pass (School Based Apprentices and Trainees) or Competency Achieved/Pass as determined via Gap Training and Assessment | QLD, VIC | Like Outcome 20, the school based trainee has been assessed and satisfies all the requirements for the Subject (unit of competency or module), however competency has been recognised via Gap Training and Assessment as opposed to standard training and assessment | Primary documentation showing the assessors determination of the outcome,endorsed by the assessor | |
| 30 | Competency not yet achieved / failed (NYC) | ACT, NSW, NT, QLD, TAS, VIC | To be used for Accredited training where a student has attempted all of the requirements for assessment and has been deemed not yet competent or has not satisfied one or more of the requirements in the unit of competency or accredited module. | Evidence must show that the student has undertanken or attempted all assessments for the unit of competency or module | When the Unit Enrolment start date is the actual start date and the Unit Enrolment End date is the date that the Student was deemed Not Yet Competent SET Outcome Code = 30 |
| 35 | Competency not achieved/fail (School Based Apprentices and Trainees) | QLD | To be used for Accredited training where a school based trainee has attempted all of the requirements for assessment and has been deemed not yet competent or has not satisfied one or more of the requirements in the unit of competency or accredited module. | Evidence must show that the student has undertanken or attempted all assessments for the unit of competency or module | |
| 40 | Withdrawn | ACT, NSW, NT, QLD, TAS, VIC | To be used when a student has engaged in learning activity in a unit of competency or module but has either formally withdrawn, has stopped attending classes or has not attempted all assessments for the unit of competency or module | Evidence must be available that clearly shows how the student has engaged in learning activity in the unit of competency or module. Where the unit of competency or modyle delivery is clustered with others a session plan or mapping must be provided to show where the student engaged in learning activity in the specific unit of competncy or module being audited. | Student withdraws prior to commencement: Set Outcome Code = 40 Unit Enrolment End Date = Withdrawal Date Actual Hours = '0' or blank Student withdraws after commencement: Set Outcome code = 40 Unit Enrolment End Date = Withdrawal Date Actual hours = Hours attended |
| 41 | Incomplete due to RTO closure | ACT, NSW, NT, QLD, TAS, VIC | If your RTO is closing, all incomplete nationally recognised training activity needs to be reported with the outcome 41. This is to ensure that the Learner is not unfairly disadvantaged on their USI transcript through an RTO's closure. | If your RTO is closing, change all incomplete outcomes of 40 (Withdrawn) and 70 (Continuing Enrolment) to 41 | |
| 50 | RPL Commenced | VIC | The Learner is in the process of being assessed for recognition of prior learning but no result is yet available. | This code will be valid for final reporting for a collection year only if the Enrolment Activity End Date is in a future year. | |
| 51 | Recognition of Prior Learning (RPL) Granted | ACT, NSW, NT, QLD, TAS, VIC | To be used when a student has undergone an RPL assessment process and RPL has been granted. RPL assessment invoices the assessment of previously unrecognised skills and knowledge a student has achieved outside of the formal education system. | Evidence showing that the student was assessed for RPL against the elements in the unit of competency as well as a determination that the student has been granted RPL is required. | Set Delivery Mode = 90 and Set outcome = 51 |
| 52 | RPL - Not Granted | ACT, NSW, NT, QLD, TAS, VIC | To be used when the student has undergone an RPL assessment process and the RPL is not granted | Evidence showing that the student has been assessed for RPL in the unit of competency or module and that the RPL has not been grantedas well as a determination that the student has been granted RPL is required. | Set Delivery Mode = 90 and Set outcome = 52 |
| 60 | Credit Transfer (CT) | ACT, NSW, NT, QLD, TAS, VIC | To be used where a student has successfully completed training in a module or unit of competency and a credit or mutual recognition is to be granted. This is an administrative process and requires no formal training or assessment of the students' knowledge. | Evidence of the successful completion of the previous unit of competency or module and the credit transfer singed off by the assessor is required. | Set the Unit Enrolment Start and Unit Enrolment End date the day the Student has been given the Creit Transfer SET outcome = 60 |
| 61 | Superseded subject | ACT, NSW, NT, QLD, TAS, VIC, WA | From 1 January 2015, the Outcome Identifier National code 61-‘superseded subject’ may be used to report on superseded subjects. Outcome Identifier 61-superseded subject is only to be used if your RTO has reported a continuing enrolment from a previous year (Outcome Identifier National 70 - continuing enrolment). The final outcome for the student should show against the new unit of competency or module. | Evidence of commencement of training or learning in the superseded unit of competency or module is required | NCVER Fact Sheet |
| 65 | Superseded Qualification | QLD | To be used when transitioning a student from a superseded qualification to the new qualification in accordance with the transition and teachout rules prescribed by ASQA. It applies in instances when a unit of competency has been successfully completed under the old qualification however, the superseded competency does not map directly into the new competency, requiring additional training. Where gap training is required and successfully completed by the student, the PQS must report outcome code 65 in order to attract a five per cent payment in recognition of the additional training delivered. Using outcome code 65 will not affect the number of competencies undertaken to date by the student. The rule is attached to the student not the PQS. Therefore a PQS must carry out a mapping process (and retain evidence of this process) for each student who transitions from an old qualification to a new. Where direct mapping is identified, credit transfers are to be applied. Where partial mapping is identified and gap training is required, a 65 outcome is to be applied if the student successfully completes the gap training. There is no payment for failure of gap training. Where no mapping is identified the PQS is to deliver the entire unit of competency. | No co-contribution fees can be charged for this Outcome Identifier. | |
| 70 | Continuing enrolment | ACT, NSW, NT, QLD, TAS, VIC | To be used when a student has begun training in a unit but will not recieve a final outcome before the end of the Collection year and intends continuing study in the following year. The competency or module has commenced and the end date will be in the following year. The final outcome must be issued by the end date. | Evidence must be made available that clearly shows how the student has engaged in learning activity in the unit of competency or module. A session plan or mapping document must be provided to show where the student has engaged in learning activity in the specific unit of competency or module being audited. | |
| 70-AP | Academic Pass | SA | To be used when a student has begun training in a unit and has completed the theory, but will not recieve a final outcome until they have completed a workplace assessment. This outcome will be changed to a final outcome before the End date. If the student does not do the work placement assessment the outcome should be changed to 40 - withdrawn before the End date. | Evidence must be available that clearly shows how the student has engaged in the learning activity in the unit of competency or module. Where the unit of competency or module delivery is clustered with other units, a session plan or mapping document must be provided to show where the student engaged in learning activity in the specific unit of competency or module being audited. | |
| 79 | Waiting Employer Signoff or a Practical Placement | VIC | To be used for enrolments where the student has completed the supervised training and/or assessment component of the training at an RTO and is now awaiting employer signoff to be deemed competent or where the student has completed the supervised training and/or assessment component of the training at the RTO and is now waiting for a practical placement. | Only valid in final upload for collection year where Activity End Date is in a future collection year. | |
| 81 | Non-assessable enrolment - Satisfactorily completed | ACT, NSW, NT, QLD, TAS, VIC | To be used when a student attends sufficient training to satisfy the requirements on a non-assessable module. Not to be used against accredited units or modules which are government funded. | Evidence of engagement in the learning activities for the unit of competency or module must be made available. | |
| 82 | Non-assessed enrolment - Withdrawn or not satisfactorily completed | ACT, NSW, NT, QLD, TAS, VIC | To be used when a student commences training in a non-accredited module which has no assessment requirements and their attendance is not sufficient to use an outcome of 81. Not to be used against accredited units or modules which are Government funded. | Evidence of engagement in the learning actvities for the unit of competency or module must be made avaliable. | |
| 85 | Not yet started | ACT, NSW, NT, QLD, TAS, VIC | This is a preliminary outcome code that may be used when the Learner has enrolled in a subject, but has not yet commenced activity. NSW: It is compulsory for 'Not Yet Started' activity to be included in AVETMISS data submission. Other States: It is not required to be included. | Use in the Outcome identifier. | |
| 99 | Started but not yet resulted | NT, SA | |||
| NS | Not Started | NT | |||
| TNC | Training Not Completed | ACT, NSW, NT, QLD, TAS, VIC | The Outcome identifier – training organisation is used to indicate that a Learner has discontinued all training in the Qualification or Course (not just a single Unit of Competency) | Use in the Outcome Identifier - Training organisation field | |
| Deferral | ACT, NSW, NT, QLD, TAS, VIC | The Outcome identifier – training organisation is used to indicate that a Learnner has deferred training in the Qualification or Course in accordance with the Smart and Skilled Contract. | Use in the Outcome Identifier - Training organisation field |
| Outcome Code | Outcome Description | When to Use | Audit Rules | Action Required |
|---|---|---|---|---|
| 1 | Competent | To be used for Accredited training where a student has been assessed and satisfies all the requirements in the unit of competency or accredited module. | Primary documentation showing the assessors determination of the outcome,endorsed by the assessor | When the Unit Enrolment start date is the actual start date and the Unit Enrolment End date is the date that the Student was deemed Competent SET Outcome Code = 1 |
| 2 | Not competent | To be used for Accredited training where a student has attempted all of the requirements for assessment and has been deemed not yet competent or has not satisfied one or more of the requirements in the unit of competency or accredited module. | Evidence must show that the student has undertanken or attempted all assessments for the unit of competency or module | When the Unit Enrolment start date is the actual start date and the Unit Enrolment End date is the date that the Student was deemed Not Yet Competent SET Outcome Code = 2 |
| 3 | Non-assessable enrolment – Withdrawn or not satisfactorily completed | To be used when a student has engaged in learning activity in a unit of competency or module but has either formally withdrawn, has stopped attending classes or has not attempted all assessments for the unit of competency or module | ||
| 4 | Non-assessable enrolment - Satisfactorily completed | To be used when a student attends sufficient training to satisfy the requirements on a non-assessable module. Not to be used against accredited units or modules which are government funded. | ||
| 5 | Participating, but studies not finished (with evidence of Training) | Only valid for enrolments where documented evidence of participation is readily available, and whose Unit Enrolment Start Date is before the Lodgement Date, and whose Unit Enrolment End Date is after the Lodgement Date. | ||
| 6 | Recognition of Prior Learning (RPL) granted | Client has been successfully assessed against the required learning or competency outcomes for previously unrecognised skills and knowledge achieved outside the formal education and training. | Evidence showing that the student was assessed for RPL against the elements in the unit of competency as well as a determination that the student has been granted RPL is required. | |
| 7 | Recognition of Prior Learning (RPL) not granted | Assessed for RPL, the student didn't pass RPL assessment and elected not to undertake training | ||
| 9 | Credit Transfer granted | Client has previously completed a unit/s of competency and has been granted application for mutual recognition. | Evidence of commencement of training or learning in the superseded unit of competency or module is required | |
| 10 | Withdrawn formally (after some participation) | To be used when a student has engaged in learning activity in a unit of competency or module but has either formally withdrawn, has stopped attending classes or has not attempted all assessments for the unit of competency or module | Student withdraws prior to commencement: Set Outcome Code = 10 Unit Enrolment End Date = Withdrawal Date Actual Hours = '0' or blank Student withdraws after commencement: Set Outcome code = 10 Unit Enrolment End Date = Withdrawal Date Actual hours = Hours attended | |
| 11 | Discontinued – no formal withdrawal (after some participation) | To be used when a student has engaged in learning activity in a unit of competency or module but has discontinued studies without any notice. | Student withdraws prior to commencement: Set Outcome Code = 10 Unit Enrolment End Date = Withdrawal Date Actual Hours = '0' or blank Student withdraws after commencement: Set Outcome code = 10 Unit Enrolment End Date = Withdrawal Date Actual hours = Hours attended | |
| 55 | Participating, but studies not finished (With NO evidence of Training) | Only valid for enrolments where there is NO evidence of participation readily available, and whose Unit Enrolment Start Date is before the Lodgement Date, and whose Unit Enrolment End Date is after the Lodgement Date. | ||
| 100 | Did not start – no participation | To be used when a student hasn't started or engaged in any learning activity in a unit of competency or module. | ||
| 105 | Not yet started | Only valid for enrolments whose Unit Enrolment Start Date is after the Lodgement Date. | Must have Unit Enrolment Start and End Dates in the future. |
| Outcome Code | Outcome Description | States | Expiry Date |
|---|---|---|---|
| @@ | Withdrawn – Did Not Start – DO NOT REPORT IN AVETMISS | ACT, NSW, NT, QLD, TAS, VIC | |
| 13 | Successfully completed on the job competency assessment | QLD | |
| 53 | Recognition of Current Competency (RCC) | ACT, NSW, NT, QLD, TAS, VIC | No longer used from 1 January 2012 |
| 54 | Recognition of current competency - not granted | ACT, NSW, NT, QLD, TAS, VIC | No longer used from 1 January 2012 |
| 66 | Did Not Start | NSW | This is obsolete as was used in APL - Indicates that no training activity occurred at all in the UoC/Module. Particularly useful where the UoC/Modules are reported prior to enrolment and the Learner withdraws from the training before any participation in that UoC/ModuleAn accredited course and they chose at the time of enrolment not to be assessed Non accredited units that are not asses |
| 90 | Result not available | ACT, NSW, NT, QLD, TAS, VIC | No longer used from 1 January 2017 |
| 00 | Indicates that training has not yet commenced or is still occurring in the unit of competency or module. Note that the unit of competency or module is to be subsequently finalised with the relevant outcome. | NSW | No longer used from July 2018 |