If you are required to complete NZQA Unit Standard Record – F23 reporting, it is important that you incorporate specific NZQA field collection and processes into your Course Offer, Learner and Enrolment setup. The requirements change slightly depending on you Set up your Wisenet database for correct reporting.
Before you begin:
Required Knowledge: NZQA
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Navigate to LRM
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Successful NZQA F23 Reporting
Each Tab represents a different stage in your NZQA F23 reporting. Click on each Tab for instructions on what needs to be completed for successful reporting.
If you are required to complete NZQA reporting, it is important that you incorporate specific NZQA field collection and processes into your Course Offer, Learner and Enrolment setup. Spending a little more time upfront can save a lot of time later.
Learn More about Field Guidelines
Before you can set up for correct reporting you need to understand the reporting requirements especially surrounding what data collection is required.
NZQA File Guidelines outlines each field that is in the NZQA files and provides required information regarding collection and location in Wisenet.
Set up your Wisenet database for NZQA unit standard record of achievement reporting
- Set Up Units
- Each Unit Standard must be set up as a unit in your Wisenet Learner administration database. Make sure the Is Unit Standard box is checked
- Set Up Unit Offers
- Create offers of each unit standard
- (Optional) Set up unit groups to manage groups of unit standards
- Enrol Learners into Unit Offers
- Note: The NSN is a required field in the export. You can enter it manually or set up NSI database access
- Modify Unit Enrolment details
- The NZQA Result field must contain one of the following values: ‘C’, ‘CR’, ‘A’, ‘M’ OR ‘E’
- If another organisation is reporting/has reported this competency and you still want to enter an NZQA code, use the code ‘PC’ (previously completed). Records with this code will not appear in the export
- The End Date must not be blank or in the future
- The NZQA Result field must contain one of the following values: ‘C’, ‘CR’, ‘A’, ‘M’ OR ‘E’
While not strictly required it is recommended as it allows you to proactively complete data integrity checks to ensure
- The right amount of data is being reported
- There isn’t any incorrect data
Run Report #2027 – Data Integrity to check which clients and results are ready to export.
Learn More? Learn about Data Integrity Reports for NZ
Once you are ready to export the NZQA Record of Achievement data you can follow the export steps:
NOTES:
- Before you export NZQA unit standard results, we recommend that you view records are ready to export using Report 2027
- If you have more than one course offer in this export batch, the location code will be taken from the first one processed. We recommend that you always only process offers from a single location in the same batch. For maximum safety, process only one course offer per batch
- Note that everyone in the Course Offer who is ready to be exported will be exported
Steps to follow:
- Navigate to LRM > Reports
- On the Left Navigation Bar, Click Exports
- Click NZQA Export. Records ready to be exported will only show when
- CUOR End Date is in the past
- NZQA Result = ‘C’, ‘CR’, ‘A’, ‘M’ or ‘E’
- Has not previously been exported. If you need to re-export a record you will need to reject the correct batch
- Click to select which offers you want to export
- Optional: Adjust email address if required
- Click Export Selected Course Offers
- An email containing the export file will be sent to the specified email address. Unzip the file and submit the text file on the NZQA website
NZQA Exports rejected automatically?
This is because of the field Use NZQA NZDIPBUS Reporting Format being ticked on the Course. If you un-tick this and try again it should be fine.
You may come across some common validation errors when you run your exports. Check out the list we have compile together for you and how to troubleshoot NZQA Export Errors.
Disclaimer
The information provided is based on our interpretations of the requirements. It is your responsibility to ensure that you are compliant. If you have any concerns or suggestions please contact us.