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Wisenet

      Data System Refresh (DSR)

      Introducing DSR Export

      Disclaimer

      The information provided is based on our interpretations of the requirements. It is your responsibility to ensure that you are compliant. If you have any concerns or suggestions, please do not hesitate to contact us.

      The Data System Refresh (DSR) programme is designed to simplify data collection and submissions for Tertiary Education Organisations (TEOs) and Private Training Establishments (PTEs) to report data in a single portal.

      Wisenet allows you to prepare and export DSR Reporting based on selected criteria.

      Learn More: About the DSR Programme

      Set Up and Prepare for Correct Reporting

      Note: This is NOT a step-by-step on how to set up for Course delivery.  The basics should have been set up already in Wisenet before setting up for correct reporting for SDR.

      If you are required to complete SDR reporting, you must incorporate specific SDR field collection and processes when setting up the basics for course delivery. The requirements change slightly depending on how you set up your Wisenet database for correct reporting.

      1. Have all the basic setups in Wisenet, such as Course Offers, Learners and Enrolment.
        • IMPORTANT: Refer to the SDR/DSR Outline for guidance on specific Fields required when setting up the basics.  This is important as it will help set up correct reporting for all your SDR courses.
        • Use the following articles as further guidelines on SDR Files and Fields:
      2. While not strictly required it is recommended to prepare for reporting as it allows you to proactively complete your Data Integrity Checksto ensure the right amount of data is being reported accurately.
        • Recommended Reports to use for SDR:
          • Report #2074 to see which qualification completion records should appear in the SDR
          • Report #2001 to check that all required fields have been completed in learner demographics records
          • Report #2032 recommended for pre-SDR check to look for:
            • Unit Enrolment Start dates before the start of the export year
            • Unit Enrolment End dates after the end of the export year
          • Report #2025 to check that all mandatory fields for your Courses are completed correctly
          • Report #2046 to check that all mandatory fields for your Units are completed correctly

      Run and Submit DSR Export

      Once you are ready to export the SDR Data you can follow the export steps:

      1. Navigate to LRM > Reports
      2. On the Left Navigation Bar, click on Exports
      3. Click the button labelled DSR Export
      4. Choose the Extract Year and Extract Date
      5. Click Next
      6. (Optional) Check and edit the email address if required
      7. Click Start. In a few minutes, an email with a zip file attachment containing the DSR files will appear at the email address you specified
      The Indicative Return

      For the new indicative return due on the 10th week of the year which requires only COUR, STUD and CREG files to be uploaded:

      • Run your SDR as usual. Select Indicative (March)
      • INDCOUR, INDSTUD and INDCREG files will appear in the zip file. These are the 3 files of the Indicative SDR Return. They have the same fields and logic as COUR, STUD and CREG

      Note:

      • Only SDR courses with enrolments in this SDR export will appear in the CREG file. This might not be all your courses
      • Any differences between your STEO listing and your CREG file will come up as change requests

      Export Errors

      After Submission

      After your export has been submitted there may still be errors.

      The error descriptions and how to fix them can be found on the SDR/DSR Export Errors page or refer to the SDR Manuals and Appendices.

      These can be fixed in two ways:

        1. Go into each record and amend the field
        2. If the error messages are identical, the bulk update function can fix the errors. How to Bulk Update