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Council on Higher Education (CHE)

Introducing CHE Reporting

CHE Outline

Field Guidelines: South Africa

CHE File Guidelines

Data Integrity Reports for South Africa

Introducing CHE Reporting

Disclaimer

The information provided is based on our interpretations of the requirements. It is your responsibility to ensure that you are compliant. If you have any concerns or suggestions please contact us.

Before you begin it is important to learn about CHE Exports for your reporting requirements and processes:

  1. Learn about what is reported in the CHE and all the CHE Files

Set Up and Prepare for Correct Reporting

Note: This is NOT a step-by-step on how to set up for Course delivery.  The basics should already have been set up in Wisenet before setting up for correct reporting for CHE.

If you are required to complete CHE reporting, it is important that you incorporate specific CHE field collection and processes when you are setting up the basics for course delivery such as, Course offer, Learner and Enrolment setup. The requirements change slightly depending on how you set up your Wisenet database for correct reporting.

  1. Have all the basics set up in Wisenet, such as Course OffersLearners and Enrolment.
    • IMPORTANT: Refer to the CHE Outline for guidance on specific Fields that are required when setting up the basics.  This is important as it will help with setting up for correct reporting for all your CHE courses.
    • Use the following articles as further guidelines on CHE Files and Fields:
      • Field Guidelines
      • CHE File Guidelines outlines each field that is in the SDR files and provides required information regarding collection and location in Wisenet
  2. While not strictly required it is recommended to prepare for reporting as it allows you to proactively complete your Data Integrity Checks to ensure the right amount of data is being reported and that there isn’t any incorrect data.
    • Recommended Reports to use for CHE:
      • Report #### to see which qualification completion records should appear in the CHE
      • Report ##### to check that all required fields have been completed in Learner records
      • Report ##### recommended for pre-CHE check to look for:
        • learner unit offer enrolment start dates before the start of the export year
        • learner unit offer enrolment end dates after the end of the export year
      • Report #2025 to check that all mandatory fields for your Courses are completed correctly
      • Report #2046 to check that all mandatory fields for  your Units are completed correctly

Run and Submit CHE Export

Once you are ready to export the CHE Data you can follow the export steps:

  1. Navigate to LRM > Reports
  2. In the Left Navigation Bar, click on Exports
  3. Click the button labelled CHE Export
  4. Choose the extraction year and date
  5. (Optional) Check and edit the email address if required
  6. Click Start. In a few minutes an email will appear at the address you specified. It will have a zip file attachment containing ……

Export Errors

After Submission

After your export has been submitted there may still be errors.

These errors descriptions and how to fix them can be found on the CHE Export Errors page.

These can be fixed in two ways:

  1. Individually. Go into each individual record and amend the field
  2. Multiple. If there are many records with the same error these can potentially be fixed by performing a bulk update. How to Bulk Update