July Release Notes

Purpose

Our focus for the July release was new compliance requirements and continuing to test some behind the scene features that will assist with larger releases later in the year (such as improvements to Learncycles and Integration!).  These changes will enable us to make updates and improvements more rapidly.

Bug Fixes

There are a stack of bug fixes in this release.  If you have logged one, we will contact you personally.

Webinar

We are excited to bring back Wisenet Webinars as a regular feature on your calendars!

Places are limited so make sure you register to avoid missing out.

Learncycles 25 July, 11am AEST

Moodle Connector Aug 3, 3pm AEST

Actual End Date

Added field Actual End Date to the Course Offer > Enrolments Page.

Previously, this displayed the Nominal End Date. Now, this will display the the Actual End Date a Learner has completed.  If the Actual End Date is empty at the Course Enrolment level it will show Nominal.

This allows for greater transparency and understanding of End Dates for enrolments.

Dashboard

Fixed Dashboard counts for the status summary. It will now show all enrolments that are active for current calendar year. Includes:

  • All Learners with an enrolment status of Current, Pending, Enquiry, Code 1 or Code 2.
  • If a Learner has another status not listed above but still has an End Date of this year they will be included in the count.

Learner App

A new update option called Custom is now available for both Learner App and eLearning access.  This allows you to customise and set specific dates for access.

To discover how to do this see How to Set Up Learner Access

VET Student Loan Updates

Due to the transition from VET Fee Help to VET Student Loans we have added a more options to select VET Student Loans in dropdowns.

eCAF Integration completed and available for Fee Help

Last year Wisenet created one-way integration to allow you to send your eCAF from within Wisenet. Two-way Integration has been completed AND now means you can see the status of your eCAF enrolment from within Wisenet without the hassle of logging into eCAF! We have separated the eCAF’s into Pending and Unprocessed. You can also see why an eCAF is yest to be completed.

To see how you can do this follow the instruction on How to Send Enrolment Details to eCAF.

And Progression forms added!

Progression Forms which are referred to as Student Engagement and Progression is a survey that is periodically sent to the learner and is now a compliance requirement. Instead of logging into eCAF to send the Progression Form you can do it all from Wisenet. To learn more see How to Request VSL Progression Form.

These updates mean you can now do all of this from within Wisenet:

  1. Send Enrolment Details to eCAF
  2. See the status of Enrolment
  3. Send Progression Form
  4. Notified which Progression forms have not been completed

To view this in Wisenet go to click on this link LRM > eCAF/Progressions 

Country and Language dropdown

Previously, there were 1000’s of options to select regarding countries and language choices!  Now, this has been drastically reduced to just over 200 countries and a significantly less language classifications. This allows you to quickly and more easily find the right option.

USI Changes

A new code can now be entered for certain Learners that have an Individual Exemptions and therefore, do not require a USI.

For these Learners you will still however, require a value entered into the USI field.

The following code must be used to indicate this: INDIV

To learn more see the USI website on How to apply for Individual Exemptions and Exemptions from reporting USI

For instructions on how to apply this in Wisenet see No USI Required

Simplify Enrolment

You can now set the Commencing Course ID, Study Reason and Study Mode at the Course Offer to set defaults for enrolments.

New Outcome Code

To create more transparency regarding those Learners that are an Early Withdrawal and not reported to SDR or UIP

Code= W Desc = Early Withdrawal (Not reported to SDR or UIP)

NZ Funding Source Code 31 for SDR

A new Funding Source Code 31 is required for Non-funded confirmed student enrolments. It is best to refer to the specifications from TEC Confirmed Student Enrolments regarding this change.

For more details see Funding Source Code 31 for SDR

June Release Notes

Purpose

Our main focus for the June release was planning for future releases.  It focused on testing and releasing smaller (behind the scene) features that will assist with larger releases later in the year.  These changes will enable us to make updates and changes more rapidly.

The main impact of our June release will not be seen for a few months. We have been listening to your feedback and have implemented some updates that are explained in more detail below.

Bug Fixes

There are a stack of bug fixes in this release.  If you have logged one, we will contact you personally.

The capacity to bulk update Unit Enrolments has increased!

This feature has been increased to allow bulk updates of 25 learners instead of the previous 10.  It allows individual edits on multiple records. Therefore you can complete updates more rapidly across fields.

Check our resources on how to bulk update Unit Enrolments

We have added some new Fields and made changes to an existing Field

  • Title – The Title Field has been added to the Client Profile. This is not compulsory for all but is a requirement for NCVER reporting
  • Next of Kin – New Relationship Field added. Previously this field was only available to nominate local ‘Next of Kin’ now there is the capacity to include’International next of Kin Relationship’
  • Unit Elements – Upon completing all Unit Elements, dates will now default to Unit Enrolment instead of Course Enrolment

Did you say that I can import my own Scope?

Yes! You heard it right.  You are now able to import your own Scope, except for Short Courses,  directly into Wisenet without logging a ticket.  This saves you time as it provides the information directly from training.gov.au.

Wisenet has resources on how to import your scope.  Simply follow the instructions and if you feel stuck in the process, do not hesitate to search through our learning resources for more help.

Now, before you go ahead and import your own scope, please note that if you deliver Short Courses, you will still need to add your courses manually.  Don’t panic – here are instructions on how to manually add a course.

We have made some changes to Fields

  • AV
    • No more referencing AV6 or AV7.  It now simply says AV to indicate it is an AVETMISS field
  • Start Date
    • Sign Date in the Course Enrolment section is now referred to as Start Date
  • Commitment ID
    • This is now labeled as NSW Commitment/ACT Skilled Capital Individual Contract ID
    • A new field has been added NSW Commitment/ACT Skilled Capital Individual Contract ID Expiry Date

NZQA Export History has been improved

We have improved the filtering on the Result History Export to only show data that is relevant to that particular export.

Changes made to Fields

Some of the Fields referencing Australian requirements have been improved.

EFTS Information has been Added to CUOR

Previously EFTS information was found individually for each Unit Enrolment. There is now a summary of EFTS.

You can Add a Unit Progress Summary on the Client > Unit Enrolments page.  Summary examples below:

  • Total Scheduled EFTS = Sum of EFTS of all CUORs
  • Total Completed EFTS = Sum of EFTS of CUORs with Outcome code 2
  • Total Remaining EFTS = (Total Scheduled EFTS) – (Total Completed EFTS)
  • Percent Complete = ((Total number of CUOR with Outcome code 2) / Total number of CUORs) x 100 (to 2 decimal places)
  • Total Units Completed = Total number of CUORs with Outcome code 2
  • Count of Units = Total number of CUORs