AVETMISS End of Year Data Check 2018-2019

If you would like to print this resource, please download the PDF version.


  • The purpose of this guided timeline is to help you get your reporting done efficiently, on time and stress-free.
  • Please note, your lack of preparation will not be considered as urgency if you submit a support ticket at the last minute. Your request will still go in the queue as a normal ticket with normal response time.

Thank-you for your proactiveness!

NOW – Dec 31st 2018
Has your RTO conducted any training activity during the collection period of 01/01/2018 to 31/12/2018?
If yes, prepare for Funded Contract Reporting and NCVER Reporting.
New to AVETMISS reporting?

We recommend this AVETMISS FACT SHEET and ASQA RTO obligation checklist 2019 before you start.

Run Trial Export

Run trial data submissions throughout the year to keep on top of data validation.

  • Run Export
  • Submit to Government
  • Validate
  • Resolve Errors
  • Repeat

How to run an Export

Between now and your final submission, complete Enrolments by following the instructions in the steps below:

  1. Finalise Learner(s) that have completed or have withdrawn
  2. Generate Credential(s) for either a Course Enrolment or by Course Offers
End of year Funded Data Check Webinar
End of year NCVER Data Check Webinar
Dec 24th 2018 – Jan 7th 2019
Closed during the festive season.
Jan 2nd 2019 

Submission window is now OPEN!

Off to a good start!

Submit your final export on 2 January 2019 or as soon as possible before any 2019 data is entered. This will eliminate the possibility of any 2019 data being picked up in your export which will cause errors.

The submission window for the collection period of January 1st 2018 to December 31st 2018 opens for BOTH National and in your relevant State Training Authority (STA).

Learn More? When, Where and How do I report my AVETMISS Data

Run Final Export

Your 2018 training activity should be correctly finalised and ready for end of year reporting. Run your final data submission.

  • Run Export
  • Submit to Government
  • Validate
  • Resolve Errors
  • Repeat until there are zero errors and successful submission

How to run an Export


  • Any training activities started in 2018 that are continuing in 2019 should still be reported as part of your 2018 data collection. It is important that you update all 2019 Continuing Enrolments with the correct Outcome Code before validating and submitting your Export.
  • Refer to the Outcome Codes Australia page for more details.
Jan 15th 2019 

Submission window for Funded Contract reporting is CLOSED!

Feb 18th 2019


This is the LAST week for National (NCVER) reporting before the submission window is closed in AVS!

If you haven’t already, run your Final Export for NCVER reporting.

Feb 28th 2019  

Submission window for NCVER reporting is CLOSED!

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