Only Learners enrolled in courses that have the Fee Help Eligibility field set to VET Student Loan Eligible can appear in the reports. The following tables outlines the logic of which Learners / Unit of Study enrolments are collected in the exports. They are based on the scope and structure documentation in the HEIMS Website.
See requirements for VET Data Collections 2017
All Learners eligible for VET Student Loan assistance must be reported in the VLL and VEN files, regardless of whether they have chosen to take out a VSL loan or not.
VLL= The VET Student Load/Liability (VLL) file contains records of student load (equivalent full time student load or EFTSL) and liability (or debt) for all units of study or part of a course undertaken in the reporting year. This file is used in the VET Student submission. See VLL Scope
VEN= The data reported in the VET Enrolment (VEN) file provides a profile of each student (e.g. date of birth, gender, home location, country of birth). This file is used in the VET Student submission. See VEN Scope
VDU= The VET Commonwealth Assisted Students (VDU) file, commonly referred to as the “VET HELP Due” submission, reports the personal details, including names, tax file numbers (TFN) and the Commonwealth Higher Education Student Support Numbers (CHESSN) of all students accessing VET FEE‑HELP assistance.
Learn More? VDU Scope
VPO The Electronic Commonwealth Assistance Form (VPO) submission contains records for students who:
- Complete a Request for VET FEE-HELP assistance form electronically, and
- Are eligible for HELP assistance, and
- Provide a valid TFN.
Learn More? VPO Scope
The VET Course of Study (VCO) file contains information on all approved courses to be provided for a reporting year.
Courses only appear when:
- The course is set to VSL Eligible
- The course is set to Report To HEPCAT
Learn More? VCO Scope
Note: Report #0493 can be used to see which Course Offers are being reported. (This is no longer so important)
The VSL Field Guidelines are the Elements reported for VSL and where to find them in Wisenet. It also indicates what report this field and element is captured in.
Structure documents A file structure refers to the type and order of data elements included in a file.
Elements by file Groups the elements according to the type of export submission
Elements by name Allows you to search for elements by name
Elements by number Allows you to search for element by number
You can also refer to the Data Element Dictionary
*an element is the information that is being reported. Each element has a description and format that is used.
The following table lists all VSL elements mapped to Wisenetand lists which VSL help file they are reported in