What is UIP?
Unfunded International Providers (UIP) data collection is a reporting standard consisting of set of data items that are specifically required by the Ministry of Education and the Tertiary Education Commission (TEC) for monitoring performance, statistical reporting purposes and assessing levies. This replaces the RS20 Annual Return, which is no longer required as it is superseded by the UIP which came into effect in 2016 after the law was passed in August 2015.
Wisenet recently developed a full UIP web service and for New Zealand clients this is now included as part of your license subscription at no additional cost.
What is a Component?
In UIP, a Component is the lowest level of tertiary training that a Learner is enrolled in at a provider. Synonyms used include paper, module, unit and course.
In Wisenet, a Component is a Unit.
Different providers have different Unit Standard / Component structures. It is entirely up to the provider how they setup UIP Components. We have provided some scenarios below, but there are also guidelines on the UIP website for how this can be completed.
Learn More? Government UIP Component Case-Study
How does it work?
How can you structure your Courses and Units?
Best Practice to Enrolling Learners into Components
- Learners should be enrolled into both Unit Standards and Components as Unit Enrolments as required
- During NZQA and UIP exports Wisenet will determine what Unit Enrolments need to be sent to each export based on UIP and NZQA settings at the Wisenet Unit level
1 Component for 1 Unit Standard
This means that your unit standard will be a direct map to a UIP Component. This is useful where you enrol and charge the Learner per Unit Standard.
- Each Unit Standard is configured to also be reported to UIP
- Select the ForUIP flag in the Unit and ensure all required fields are configured
1 Component for 2 or more Unit Standards
This is useful when you enrol and charge the Learner per Course Enrolment or per Semester. You would setup a Component based on how the Learner is enrolled and charged throughout the Course Enrolment.
- If charged once for the Course then a single UIP Unit for the entire Course
- If charged per semester then a UIP Unit per Semester
In this situation the Course would require additional Units to be added for UIP Components.
Academic units – not for UIP
- For your academic progress units (e.g. these may be NZQA units or internal modules) ensure that For UIP is NOT ticked on
- Then carry on as normal for any other reporting such as NZQA
For UIP reporting
- Create new Unit(s) in Wisenet for your UIP reporting
- Ensure that an appropriate Unit Code and Description is set for UIP reporting
- Ensure that the required UIP fields are set and that NZQA fields are not (as you will not want this reported to NZQA)
- If you have more than one course, you may either create a unit for each course or re-use it by importing unit offers.
- Ensure that you create offers of this UIP unit in your course offers
- Ensure that every Learner who should be reported for UIP has an Enrolment in these Unit(s) and meets all the other rules for being included in UIP
Set Up for Correct Reporting
The UIP integration is designed to simplify the user experience and not just meet the UIP government requirements. Determine how you wish to structure your Components UIP before you proceed with completing the UIP setup.
Depending on what you have chosen in your structure, configure the required Units for UIP data collection
- At Unit level, Set ForUIP flag to TRUE
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At Course Enrolment level, Set ForUIP flag to TRUE
- For each UIP record you will need to go to each Course Enrolment and turn ForUIP = True
- This process will outline if there are any issues that need to be fixed for each record
Learn More? UIP Fields Guidelines
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Review and Resolve any issues
- Once that is configured, you will need to run Report 2082 and export as Excel to review linked Unit Enrolments
- RECOMMENDED: Please subscribe to the Report
- Resolve any issues outlined in the report which is marked in Red
- The cells marked in Yellow is just a warning.
- IMPORTANT NOTE: If not resolved, that record won’t be reported to UIP
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UIP Upload Process
Once you have completed the UIP Setup follow the UIP upload process.
- Going forward, all UIP field updates and validations will be done within Wisenet LRM
- Any update made to the UIP data field will be instantly sent to UIP
- Learn More? UIP Fields Guidelines
Wisenet will review your UIP data for consistency
- Wisenet is UIP approved to send your UIP data, so we will complete the initial upload using the Wisenet Test UIP account
- You will be required to work with our UIP Team to resolve any issues
Training Organisation to obtain ESAA Credentials
- Once your data has been approved by the Ministry, you (the Training Organisation) need to obtain your ESAA Credentials by filling out the UIP Machine Account Production Form.
- Download and obtain your own Production UIP Account (ESAA Credentials)
- Your new ESAA Credentials can then be set in the Portal settings under NZ UIP section: UIP Username and UIP Password
Complete live upload
- Wisenet will perform a Live Initial Upload using the provider’s production UIP credentials, and it will be sent for approval
- Once approved, live streaming to UIP will be turned on