Managing VSL Enrolments

Manage Deferrals

Depending on the circumstances of the Deferral, you should choose the following:

1. Update the Unit of Study completion statuses to withdrawn/unconfirmed making it non-reportable.
2. Amend the Unit of Study enrolment census dates appropriately.
3. Unenrol the Learner from the current Unit of Study and re-enrol into the future Unit of Study.

Manage Withdrawals

Depending on the circumstances of the withdrawal, you should choose the following options for the UoS Enrolment Completion Statuses:

• 1 – Withdrew without penalty – the ‘penalty’ here refers to academic penalty.
  • A Learner should have this status if they commenced the Unit of Study. A financial penalty will apply if withdrawal is after the census date unless special exemptions are obtained.
• 2 – Failed – If the Learner incurs both financial and academic penalty then this status is selected
• 6 – Withdrew due to medical reasons – If the Learner is eligible for medical withdrawal

The below statuses in Wisenet do not report the unit of study enrolment to TCSI. Please use these statuses for your internal reporting purposes.

• 9 – (No Longer Used) Withdrew prior to census date – Old status which is no longer used.
• 9 – Unconfirmed – If the learner is yet to confirm eCAF/enrolment
• 9 – Withdrew prior to commencement date -If the Learner withdrew prior to commencing the Unit of Study
• 9 – Withdrew under special circumstances – If the Learner withdraws after the census date but for some reason neither academic nor financial penalties apply and you are not reporting this enrolment to the government then this status can be selected

Managing Resits

Depending on the circumstances of the Resits, you should update the current Unit of Study completion statuses to failed/withdrawn appropriately.

VSL Unit of Study Fee Calculation Rules

Note that it is NOT possible to change the Full Fee / RPL Fee when there are enrolments in a unit of study. This is because every student in a particular unit of study must be charged the same fee or RPL fee.

1. Available Enrolment Statuses:
   • Deferred All or Part Tuition Fee – 401 / 402 / 403 / 404 / 405 / 406 / 407 / 408 / 409 / 410
   • Paid full tuition fee – 501 / 502 / 503 / 504 / 505 / 506 / 507 / 508 / 509 / 510
2. LoanFeePercentage
   • Only relevant for Deferred All or Part Tuition Fee
   • 20% for 401 / 402
   • 0% for 403 / 404 / 405 / 406 / 407 / 408 / 409 / 410
   • NOTE: Due to the Student Loan Tax Suspension initiative as a result of Covid, UoS with Census Dates between 01/04/2020 and 30/06/2021 will all have a rate of 0%
3. TotalAmountCharged

   Is Learner AcceptedCreditRPL True?

   • Yes THEN use the UoS.CreditRPLFee
   • No THEN use the UoS.FullFee

4. If Paid Full Tuition Fee
   • Only EmployerContribution is editable
   • UpfrontPayment = TotalAmountCharged – EmployerContribution
   • Therefore this always results in the following:
     • LoanAmount = 0
     • LoanFee = 0
     • HELPDebt = 0
5. If Deferred All or Part Tuition Fee
   • Both EmployerContribution and UpfrontPayment are editable
   • LoanAmount = TotalAmountCharged – UpfrontPayment – EmployerContribution
   • LoanFee = LoanAmount * LoanFeePercentage
   • HELPDebt = LoanFee + LoanAmount