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How To Set Up eCAF Integration

eCAF Integration allows RTOs  to send Course Enrolment information directly from Wisenet to eCAF and be informed when a Learner ‘completes’ this process; making eCAF easy and automated. This allows you to perform most or all of your eCAF requirements from Wisenet. The eCAF process can be separated into 3 main stages:

Send enrolment to eCAF

  • The information required for eCAF is generated from Wisenet. This means you save time by not entering this information into eCAF manually.
  • All you will need is your username and password specifically for API access (the format is ####ecafapi)
  • You can view the status either in eCAF or directly from Wisenet.

Process eCAF in Wisenet

eCAF Progression

Before you begin:

Required Knowledge: VSL, eCAF

Required LRM Access: Portal Admin

Required Pre-Steps: Set Up VET Student Loans

1

Set Up API Integration
  1. Email HEenquiries@education.gov.au and ask for a form to complete the API integration with a Student Management System
  2. Return the form to eCAF and you will be notified when you have API access
Note

Without this step eCAF and Wisenet cannot connect.

eCAF Providers Login

Errors connecting with eCAF
Note

Unauthorised access is due to incorrect or expired password.

Passwords expire every 90 days. To reset the password you need to ensure that you login to the eCAF website with the API username (Eg. ####eCAFAPI) and not your day-to-day eCAF username. Once password is updated go back to settings in Portal and update the password.

2

Add Details to Wisenet
  1. Go to your Portal Page> My Account
  2. Select Show Settings
  3. Go to eCAF section and select Edit
  4. Enter in eCAF Password and eCAF Username
  5. Save

Click image to enlarge

Your username is sent to you by eCAF. It typically looks like ####eCAFAPI where #### is your provider code.

Passwords expire every 90 days. To reset the password you need to ensure that you login to the ecaf website with the API username and not your day-to-day ecaf username. Once password is updated go back to settings in Portal and update the password.

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