Loading...

How To Publish a Course or Unit Offer for Online Enrolment

There are specific processes to follow when publishing your Courses online.  Once you have published an Online Enrolment Offer, you can:

  • Unpublish it
  • Keep it published, but no longer accept enrolments
  • Change the description
  • Extend or shorten the date range it is available online
Before you begin:

Required Knowledge: Online Enrolment

Required Portal Access: Admin Only

Required Pre-Steps: Set Up your Online Enrolment

1

2

  1. Open the Course Offer you want to publish
  2. In the Left Navigation Bar, Click on Online Enrolment
  3. Click Publish

3

  1. Select ONE of the following Enrolment Options, allow clients to enrol into:
    • Course offer only
      • A Qualification, i.e. BSB50215 – Diploma of Business
      • A Short Course, i.e. First Aid
    • Unit offers only
      • i.e. BSBHRM501B – Manage human resources services Manage human resources services
    • Either course or unit offer
  2. Enter the Start Date and End Date for the period the course or unit offer will appear online
  3. Click Save

Click image to enlarge

4

  1. The Course or Unit Offers details will now be listed
  2. Click Edit for each course to elect whether they are published or not

Click image to enlarge

5

Click on the Web Icon to preview how your course appears

Click image to enlarge

Logic when publishing Course and Unit Offers

Publishing

A record will appear in Online Enrolment searches if:

  1. The publish dates are active
  2. The flag Publish to Online Enrolment is ticked

Note: If the direct quick links are used the offer will still be shown. The above logic is just for the search component in the Wiseweb App.

Accepting enrolments

The ability to “Enrol” will only be available when:

  1. The Enrolment period is active (set in course offer page)
  2. Accept Enrolments is ticked
  3. There are vacancies left (based on max reg value – enrolments). This currently does not look at unaccepted Wiseweb Enrolments

Publishing

A record will appear in Online Enrolment searches if:

  1. The publish dates are active (from course offer Online Enrolment section)
  2. The flag unit offer Publish to Online Enrolment is ticked

Note: If the direct quick links are used the offer will still be shown. The above logic is just for the search component in the Online Enrolment App.

Accepting enrolments

The ability to “Enrol” will only be available when:

  1. The Enrolment period is active (set in course offer page)
  2. Unit offer Accept Enrolments is ticked
  3. There are vacancies left (based on unit offer max reg value – unit offer enrolments). This currently does not look at unaccepted wiseweb enrolments
  4. The field Unit Offer Is Current is ticked

Was this Resource helpful?