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How To Generate an AVETMISS Export

The process to generate an AVETMISS export varies slightly for each state.

IMPORTANT NOTES:

  • Our exports are designed to allow reporting of relevant export years relative to today’s date. Once the data submission period is locked for the year it is very rare for customers to need to report on data beyond that point
  • Due to continual changes to export file structure and to assist with performance we therefore only allow exporting of data for this year and the past 2 years

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Generate Export for:
  1. On the Left Navigation Bar, click Exports
  2. Click AVETMISS Export
  3. Under Where are you reporting to, Select National (NCVER)
  4. Select Collection Year (the current year will be set as default)
  5. Click Next
  6. Tick the relevant contracts you wish to export
  7. Enter the email address you wish the export files to be sent to, click Start
  8. The files will be generated, stored in today’s Export and emailed
  1. On the Left Navigation Bar, click Exports
  2. Click AVETMISS Export
  3. Under Where are you reporting to, Select the relevant state
  4. Select Collection Year (the current year will be set as default)
  5. Click Next
  6. Tick the relevant contracts you wish to export
  7. Enter the email address you wish the export files to be sent to, click Start
  8. The files will be generated, stored in today’s Export and emailed

Note: RAPT files instead of NAT Files will be generated for WA

Non APL AVETMISS Export

This export will generate an export for all enrolments not marked ‘for AVETMISS’ with no claims set up.

  1. On the Left Navigation Bar, click Exports
  2. Click Non APL AVETMISS Export
  3. Under Where are you reporting to, Select NSW
  4. Select Collection Year (the current year will be set as default)
  5. Click Next
  6. Enter the email address you wish the export files to be sent to, click Start
  7. The files will be generated, stored in today’s Export and emailed

BACE AVETMISS Export

This export will only generate an export for all enrolments associated with Unit Offers where the ‘Department’ field contains a value and the ‘Is Current?’ field is ticked:

  1. On the Left Navigation Bar, click Exports
  2. Click BACE AVETMISS Export
  3. Click AVETMISS BACE to run the export
  4. Select Departments
  5. Select Collection Year (the current year will be set as default)
  6. Enter the email address you wish the export files to be sent to, click Run Export
  7. The files will be generated, stored in today’s Export and emailed

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View Exports

The exports will be emailed to the address specified when you run the export. However, you can also view the exports online:

  1. Click View Export to go to a list of today’s exports: press F5 or click Refresh on your internet browser
  2. When your export is ready to be viewed, the Status will change to Success and an Export File will appear in the Job Zip File column
  3. Click on the file to open it

NOTE:

  • You can use Report #820 – Client Character Errors to check for hidden characters during AVETMISS reporting/submission

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Upload and Validate AVETMISS Submissions

The data submission and validation process is different for National and each State. Follow the specific funding body’s defined process.

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