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How To Generate an AVETMISS Export

The process to generate an AVETMISS export varies slightly for each state.

Important Note:

  • Our exports are designed to allow reporting of relevant export years relative to today’s date. Once the data submission period is locked for the year it is very rare for customers to need to report on data beyond that point
  • Due to continual changes to export file structure and to assist with performance we therefore only allow exporting of data for this year and the past 2 years
Data and Image Source: https://heimshelp.education.gov.au/resources/key-dates-and-reporting-deadlines. Extracted: October 2018

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Generate Export for:
  1. On the Left Navigation Bar, click Exports
  2. Click AVETMISS Export
  3. Under Where are you reporting to, Select National (NCVER)
  4. Select Collection Year (the current year will be set as default)
  5. Click Next
  6. Tick the relevant contracts you wish to export
  7. Enter the email address you wish the export files to be sent to, click Start
  8. The files will be emailed within 5-10 minutes – you will need to then upload these into the AVS system

Learn More? How to Submit to AVS

  1. On the Left Navigation Bar, click Exports
  2. Click AVETMISS Export
  3. Under Where are you reporting to, Select the relevant state
  4. Select Collection Year (the current year will be set as default)
  5. Click Next
  6. Tick the relevant contracts you wish to export
  7. Enter the email address you wish the export files to be sent to, click Start
  8. The files will be emailed within 5-10 minutes – you will need to then upload these to the relevant State Funding body
  1. On the Left Navigation Bar, click Exports
  2. Click AVETMISS Export
  3. Under Where are you reporting to, Select WA
    • Note: A collection year is not needed for WA
  4. Click Next
  5. Tick the relevant contracts you wish to export
  6. Enter the email address you wish the export files to be sent to, click Start
  7. The files will be emailed within 5-10 minutes – you will need to then upload these into the relevant State Funding body

Note: RAPT files instead of NAT Files will be generated for WA

There are three different types of exports you may need to generate for NSW:

  1. a funding claim
  2. a collection year export (generally due in February for the previous year), and
  3. FFS AVETMISS data (generally this is voluntary unless advised by a government department)

Smart and Skilled Collection Year Export

  1. On the Left Navigation Bar, click Exports
  2. Click AVETMISS Export
  3. Under Where are you reporting to, Select NSW
  4. Select Collection Year (the current year will be set as default)
  5. Click Next
  6. Tick the relevant contracts you wish to export
  7. Enter the email address you wish the export files to be sent to, click Start
  8. Check your email for the export or click View today’s export. Keep refreshing page until it appears

Pre 2016 APL Claims

  1. On the Left Navigation Bar, click Exports
  2. Click AVETMISS Export
  3. Under Where are you reporting to, Select NSW
  4. Select Collection Year (the current year will be set as default)
  5. Click Next
  6. Click Run Pre 2016 APL Export
  7. Tick the relevant contract you wish to export
  8. Click Submit Contracts for AVETMISS Export
  9. Enter the email address you wish the export files to be sent to, click Continue

Non APL AVETMISS Export

This export will generate an export for all enrolments not marked ‘for AVETMISS’ with no claims set up.

  1. On the Left Navigation Bar, click Exports
  2. Click Non APL AVETMISS Export
  3. Under Where are you reporting to, Select NSW
  4. Select Collection Year (the current year will be set as default)
  5. Click Next
  6. Enter the email address you wish the export files to be sent to, click Start
  7. The files will be emailed within 5-10 minutes – you will need to then upload these to the Non-APL Data – Lodgements’s section of your APL

BACE AVETMISS Export

This export will only generate an export for all enrolments associated with Unit Offers where the ‘Department’ field contains a value and the ‘Is Current?’ field is ticked:

  1. On the Left Navigation Bar, click Exports
  2. Click BACE AVETMISS Export
  3. Click AVETMISS BACE to run the export
  4. Select Departments
  5. Select Collection Year (the current year will be set as default)
  6. Enter the email address you wish the export files to be sent to, click Run Export
  7. The files will be emailed within 5-10 minutes

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View Exports

The exports will be emailed to the address specified when you run the export. However, you can also view the exports online:

  1. Click View Export to go to a list of today’s exports: press F5 or click Refresh on your internet browser
  2. When your export is ready to be viewed, the Status will change to Success and an Export File will appear in the Job Zip File column
  3. Click on the file to open it

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