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How to add a Course Enrolment

The following steps will allow you to enrol Learners into their respective course offer(s) and/or unit offer(s) once you have created Learners in the database.    At the time of a course enrolment you can also modify unit enrolment details specific to the Learners that you are enrolling if you wish.

Before you begin:

Required Pre-Steps: Add Learners to your database and set up your courses, units and offers

1

Add course enrolment via ONE of these three methods
  1. Navigate to  LRM > Course Offer
  2. Open the relevant Course Offer
  3. Click on the Action Menu, Select and Click Add Course Enrolments
  4. Search for each relevant Learner and add them to the enrolment list by clicking on ‘>>‘ – this will move them into the right hand box
  5. Click Enrol Clients
  6. Fill out the applicable fields (If you selected multiple Learners, grey fields indicate fields that need to be updated individually
  7. Do you want to add Unit Enrolments now?
    • Yes: Click Save and Choose Unit Enrolments – you have now finished the enrolment process
    • No: Click Save and Finish – you will be redirected to the Course Offer enrolment page

Click image to enlarge

  1. Navigate to  LRM > Learner (Clients)
  2. Search for the relevant Learner
  3. Click Action Menu, Select and Click Enrol
  4. The name, ID and Date of Birth of the relevant Learner will appear in the Student is selected box
  5. Select and Click on the relevant Course Offer from the dropdown list of Course Offers
  6. Click Enrol Clients
  7. Fill out the applicable fields
  8. Do you want to add Unit Enrolments now?
    • Yes: Click ‘Save and choose unit enrolments’ – you have now finished the enrolment process
    • No: Click ‘Save and finish’ – you will be redirected to the Course Offer enrolment page

Click images to enlarge

  1. Navigate to LRM > Course Offers
  2. Open the relevant Course Offer
  3. On the Left Navigation Bar, Click on Enrolments
  4. Select the Learners
  5. Click on the Action Menu located at the bottom on the page, Select Enrol to Another Course Offer
  6. Select and Click on the Course Offer from the dropdown list
  7. Click Enrol Clients
  8. Fill out the applicable fields (If you selected multiple students, grey fields indicate fields that need to be updated individually)
  9. Do you want to add Unit Enrolments now?
    • Yes: Click ‘Save and choose unit enrolments’ – you have now finished the enrolment process
    • No: Click ‘Save and finish’ – you will be redirected to the Course Offer enrolment page

2

Select Unit Offers (and Unit Groups or Units of Study) to be enrolled into

This is applicable if you chose Save and Choose Unit Enrolments in the previous step.

  1. Tick the Checkbox to select the Unit Offers or Unit Groups (when you click on a Unit Group, the Learner(s) will be automatically enrolled into all Unit Offers attached to that group) that you are enrolling the Learner(s) into
    • (To select all Learners at once, Click the Checkbox at the top to select all)
  2. Click Confirm Unit Enrolment Selection
  3. Do you want to modify the Unit Offer details (e.g. change trainer and assessor details, set unit enrolment outcomes or set dates)?
    • Yes: Click Save and Modify Unit Enrolments (Highly recommended for rolling enrolments or where for government reporting requirements you need to enter outcome codes)
    • No: Click Save and Finish – you will be redirected to the Course Offer enrolment page

Note

If you click on Save twice, you will get two course enrolments. This includes these two scenarios:

  • clicking on Save and Finish then using your browser ‘back’ button and clicking on ‘save and add unit enrolments’
  • clicking on Save and Add Unit Enrolments then using the ‘back’ link and clicking on ‘save and finish’

3

Modify Unit Enrolments (Optional)
  1. Tick the Fields that you wish to alter and enter the relevant details
  2. Click Apply

(VET FEE Help Courses for VFH Approved Providers only)

When you enrol VFH Learners – the Unit of Study (UoS) fields are automatically populated for you.  If you need to modify these details:

  1. In the Unit Enrolments page, Click Units of Study
  2. Enter the Unit of Study enrolment details, to edit the Units of Study:
    • Individually: Click Edit for the Select Unit of Study, enter the details, then Click Save
    • As a group: Select the Units of Study you wish to update, in the Action Menu select Bulk Update Select Units of Study, enter the details and click Save

4

Country Specific Set up

Each Country has their own unique requirement.

Quick Tip

The quickest way to find your field is to type it into the Search function just above the table.

Or you can sort by clicking on the arrows at the top of each column.

Important Note!

The rows highlighted in GREEN are your MANDATORY FIELDS

Set up FPS Detail
(FPS Providers only)

See instructions on how to Set up Client Course Enrolment FPS Detail

Next Step:

After adding Course Enrolments there are a number of optional steps

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