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AVETMISS Error: Duplicate Units

The error Module/Unit of Competency identifier: Duplicate records exist within this file, or Only one record is permitted for Subject Identifier otherwise known as Duplicate Units occur when a unit code appears more than once in the NAT 60 file.

This occurs when you have more than one instance of a unit in your Wisenet database if you deliver the same unit for multiple courses (for example, you deliver the same unit in both a Cert III and Cert IV qualification); however, only one instance of the unit should be reported in the NAT 60. Duplicate units occur in the NAT 60 if there is more than one instance of the unit and at least one of the following unit AVETMISS fields are not identical in each instance of the unit:

  • Unit Description
  • Supervised (Nominal) Hours
  • Unit Field of Education
  • Unit of Competency
  • Vet Flag
Common examples of Unit Descriptions Causing Duplication

The following are common Unit Description variations that would result in a duplicate unit error:

Examples of Duplicate Unit Error Causes

The two highlighted units are duplicate units – the unit description is slightly different, the field of education code and nominal hours are different:

How to Identify Which Instance of the Unit/s You need to Fix
  1. Use Report 0003 Course Units to identify which instance of the unit you need to fix and the field that you need to fix
  2. The report will open as an excel file with all the instances of the unit. The following fields should be the same for every instance of the unit – look for mismatches of the following fields (see example below):
    • Unit Description
    • Supervised (Nominal) Hours
    • Unit Field of Education
    • Unit of Competency
    • Vet Flag

Note:

For SA reporting the UNIT OFFERS also require the same supervised hours as the UNIT

How To Fix
  1. Navigate to LRM > Units
  2. Type in the Unit Code
  3. Click on code for the relevant instance of the Unit (identified by the Course Code in Report 0003)
  4. Click Edit
  5. Update the relevant field/s
  6. Click Save
  7. Repeat the above steps for any additional instances of the unit that need to be updated

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